Credential Analyst at Calexico Unified School District-Personnel Commission
IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY
This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.
Job Summary
Job Summary
Under the direction of the Human Resources Administrator, performs advanced level technical and specialized functions in support of the recruitment, selection, assignment, credentialing and processing of District certificated employees involving interpreting and applying complex rules, regulations, and policies; provide administrative support to the Human Resources Administrator; prepare, audit and maintain a variety of related personnel files, records and reports; provide information and assistance to employees, administrators, job applicants and the general public regarding personnel functions, District policies and procedures; maintain confidentiality of sensitive and privileged information.
Requirements / Qualifications
ELIGIBLE CANDIDATES NEED THE FOLLOWING EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and three years of progressively complex clerical and human resources experience involving frequent public and staff contact and the recruitment, selection and examination of applicants as well as processing documents and interpreting/complying with complex rules, policies, procedures and regulations. Knowledge of federal and state laws regarding personnel; prior experience working with credentials is desirable. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Hearing and speaking to exchange information in person and on the telephone. Sitting for extended periods of time. Bending at the waist, kneeling or crouching to file materials.
ELIGIBILITY LIST An eligibility list will be good for one year or until the list is exhausted. It will be used as follows: 1. To fill future permanent vacancies which may occur during the life of the eligibility list; 2. To create a list of substitutes for the current class and other related classes. Substitutes work on an as-needed basis to fill in for absent employees. APPLICATION PROCEDURE All interested applicants need to apply at Edjoin.org Applicants need to attach all the documents listed below by the application deadline. Incomplete applications will NOT advance to the screening or testing phase. Submitting a complete application includes the following: • Uploading proof of high school diploma, equivalent or higher Equivalent: GED, HiSET. Higher: AA, BA, or master’s degree/certificate. • Uploading a resume. • Uploading at least three letters of reference. Missing any of the documents listed above, or uploading an illegible, blank, or incorrect document, will result in an incomplete application and disqualification from the recruitment process. Only the information you choose to disclose in your application along with the required documents submitted by the application deadline, will be used to determine your eligibility. Once the recruitment closes, you will not be able to update, change, or add documents to your application. *If you are a veteran and will be requesting preference points, please upload a copy of your DD214
- Certificate Copy (Proof of high school diploma, equivalent or higher. Equivalent Documents: GED, HiSET. Higher Documents: AA, BA, or master’s degree/certificate.)
- Letter(s) of Reference (Three Letters of Reference)
- Other (Veterans eligible for preference points on entrance examinations need to attach a copy of their DD214.)
- Resume (Resume)
Requirements / Qualifications
ELIGIBLE CANDIDATES NEED THE FOLLOWING EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and three years of progressively complex clerical and human resources experience involving frequent public and staff contact and the recruitment, selection and examination of applicants as well as processing documents and interpreting/complying with complex rules, policies, procedures and regulations. Knowledge of federal and state laws regarding personnel; prior experience working with credentials is desirable. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Hearing and speaking to exchange information in person and on the telephone. Sitting for extended periods of time. Bending at the waist, kneeling or crouching to file materials.
ELIGIBILITY LIST An eligibility list will be good for one year or until the list is exhausted. It will be used as follows: 1. To fill future permanent vacancies which may occur during the life of the eligibility list; 2. To create a list of substitutes for the current class and other related classes. Substitutes work on an as-needed basis to fill in for absent employees. APPLICATION PROCEDURE All interested applicants need to apply at Edjoin.org Applicants need to attach all the documents listed below by the application deadline. Incomplete applications will NOT advance to the screening or testing phase. Submitting a complete application includes the following: • Uploading proof of high school diploma, equivalent or higher Equivalent: GED, HiSET. Higher: AA, BA, or master’s degree/certificate. • Uploading a resume. • Uploading at least three letters of reference. Missing any of the documents listed above, or uploading an illegible, blank, or incorrect document, will result in an incomplete application and disqualification from the recruitment process. Only the information you choose to disclose in your application along with the required documents submitted by the application deadline, will be used to determine your eligibility. Once the recruitment closes, you will not be able to update, change, or add documents to your application. *If you are a veteran and will be requesting preference points, please upload a copy of your DD214
- Certificate Copy (Proof of high school diploma, equivalent or higher. Equivalent Documents: GED, HiSET. Higher Documents: AA, BA, or master’s degree/certificate.)
- Letter(s) of Reference (Three Letters of Reference)
- Other (Veterans eligible for preference points on entrance examinations need to attach a copy of their DD214.)
- Resume (Resume)
Comments and Other Information
EXAMINATION PROCEDURE
The examination process will include the following:
Applications submitted by the deadline will be screened for completeness. Only complete applications will be screened for eligibility.
Screening Process- Applications will be screened to verify that all required documents listed above have been submitted. Complete applications will then be evaluated to determine whether applicants meet the required work experience and minimum qualifications.
Applicants who meet the minimum requirements and whose application was complete by the recruitment deadline will move forward to the following examination process:
Examination Process- A multiple choice exam and a performance will be administered to evaluate the applicant's job-related knowledge. The exam consists of different categories such as grammar, spelling, punctuation, basic math, reading comprehension, safety, principles, and/or practices of the trade or profession. The combined weight of the exam is 100%. The date of the multiple choice exam is TBD. Applicants need to achieve a minimum passing score of 70%. Eligible applicants will be notified via email to the email address listed in their Edjoin application of the date of the exam.
Applicants who score at least a 70% in the Multiple Choice Exam will be placed on an eligibility list (good for up to one year) in rank order of their examination score. Interviews are made from the top three ranks from a promotional eligibility list (current employees). If less than three ranks of promotional applicants are available, the remaining rank(s) will be obtained from the open eligibility list (outside applicants).
If fewer than three ranks are available for certifications a new examination/recruitment may be requested and conducted. Merit Rule 50.200.4 (B).
Please note that if a new recruitment is requested and conducted, you will maintain your examination score from the multiple choice examination however, your rank may change as a result of subsequent recruitments. The scores of new eligible applicants from the subsequent recruitments will be merged with the initial eligibility list.
SELECTION PROCEDURE
Merit Rule #50.100.2 (B)
Any permanent classified employees of the District who voluntarily resigns from his permanent position may be reinstated or reemployed by the Board of Education of the District within 39 months after his last day of paid service and without further competitive examination, to a position in his former classification as a permanent or limited-term employee in a related lowers class in which the employee formerly had permanent status.
Merit Rule #50.200.1
A. Names shall be certified for appointment from employment lists in the sequence that follows:
1. Automatic appointments to Layoff Reemployment list candidates, until exhausted;
2. Promotional eligibility list (three ranks);
3. If less than three ranks of Promotional candidates are available, the remaining rank(s) are to be obtained from the Open eligibility list.
B. In addition, the following candidates will be eligible to interview for the vacancy(s): “Request to Transfer” requests meeting at least one of the following criteria:
1. A classification within the same range or higher in a related classification; or
2. An employee who has taken a voluntary demotion being restored to his former class or to a related lower class, within 39 months -Rule #60.200.3.
POSITION REQUIRES THE FOLLOWING KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
• Relevant provisions of the California Commission on Teacher Credentialing (CCTC) regarding t laws, • codes, regulations and rules related to credentialing and compensation.
• Position Control procedures
• Human resource office functions, practices and procedures.
• Operations, policies and objectives relating to human resources activities.
• Functions of the Commission on Teacher Credentialing.
• Certificated payroll procedures.
• Merit system rules and regulations.
• Bargaining unit contracts and salary schedules.
• Relevant provisions of the California Commission on Teacher Credentialing (CCTC) regarding t laws, codes, regulations and rules related to credentialing and compensation.
• Position Control procedures
• Human resource office functions, practices and procedures.
• Operations, policies and objectives relating to human resources activities.
• Functions of the Commission on Teacher Credentialing.
• Certificated payroll procedures.
• Merit system rules and regulations.
• Bargaining unit contracts and salary schedules.
• District organization, operations, policies and objectives.
• Applicable laws, codes, rules and regulations related to assigned activities.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Record-keeping and report preparation techniques.
• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Input and data retrieval procedures for databases and computerized systems.
• Principles of database management systems.
• Correct Spanish usage.
• Basic math.
• Telephone techniques and etiquette.
ABILITY TO:
• Show thoroughness in adhering to processes and procedures.
• Apply a mastery of the knowledge and skill performing across a wide range of applications and functions.
• Perform a variety of technical duties and provide assistance to prospective and current certificated personnel.
• Read, interpret, apply and explain rules, regulations, policies and procedures related to laws and codes pertaining to certificated personnel.
• Distribute, screen and process employment applications and other personnel-related documents.
• Monitor credential status of certificated personnel.
• Provide administrative support to the Human Resources Administrator.
• Prepare and maintain a variety of records, files and reports.
• Answer telephones and greet visitors courteously.
• Operate a variety of office equipment including a computer and assigned software.
• Use intermediate-to-advanced computer features and functions.
• Analyze situations accurately and adopt an effective course of action.
• Establish and maintain cooperative and effective working relationships with others.
• Work confidentially with discretion.
• Prioritize numerous tasks and complete them under time constraints.
• Maintain focus to complete work assignments during urgent situations.
• Explain technical/procedural information clearly and check for compensation.
• Understand practical necessity of rules and ethical guidelines.
• Provide information upward to those who should be apprised.
• Communicate effectively both orally and in writing.
• Model communication and interaction that respect and include all individuals and their languages, abilities, religious and cultures.
• Participate as part of a team.
• Ability to speak, read and write a designated foreign language.
• Type at 50 words per minute from clear copy.
• Plan and organize work.
• Complete work with many interruptions.
A LIST OF THE ESSENTIAL DUTIES FOR THIS CLASSIFICATION CAN BE FOUND IN THE JOB DESCRIPTION ON THE PC WEBSITE (https://www.cusdk12.org/Departments/Personnel-Commission/Job-Descriptions/index.html) OR ON EDJOIN.ORG AND CLICK ON "VIEW JOB DESCRIPTION".
Bilingual Skill(s) Stipulation:
Where a bilingual stipend has been negotiated by the CSEA/CUSD contract, the employees shall translate materials from English to Spanish and/or Spanish to English, interpret for students, parents, or staff as assigned by the position. EEO Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, sex, creed, color, national origin or union status. ADA Statement We do not discriminate on the basis of disability in the admission or access to, or treatment or employment in, Company programs and activities in compliance with the Americans with Disabilities Act of 1990. Applicants who need accommodation for interviewing or testing activities should request this in advance. All employees are subject to fingerprinting (Education Code 45125) and review of arrest and conviction record, if any, prior to hiring.
Comments and Other Information
EXAMINATION PROCEDURE
The examination process will include the following:
Applications submitted by the deadline will be screened for completeness. Only complete applications will be screened for eligibility.
Screening Process- Applications will be screened to verify that all required documents listed above have been submitted. Complete applications will then be evaluated to determine whether applicants meet the required work experience and minimum qualifications.
Applicants who meet the minimum requirements and whose application was complete by the recruitment deadline will move forward to the following examination process:
Examination Process- A multiple choice exam and a performance will be administered to evaluate the applicant's job-related knowledge. The exam consists of different categories such as grammar, spelling, punctuation, basic math, reading comprehension, safety, principles, and/or practices of the trade or profession. The combined weight of the exam is 100%. The date of the multiple choice exam is TBD. Applicants need to achieve a minimum passing score of 70%. Eligible applicants will be notified via email to the email address listed in their Edjoin application of the date of the exam.
Applicants who score at least a 70% in the Multiple Choice Exam will be placed on an eligibility list (good for up to one year) in rank order of their examination score. Interviews are made from the top three ranks from a promotional eligibility list (current employees). If less than three ranks of promotional applicants are available, the remaining rank(s) will be obtained from the open eligibility list (outside applicants).
If fewer than three ranks are available for certifications a new examination/recruitment may be requested and conducted. Merit Rule 50.200.4 (B).
Please note that if a new recruitment is requested and conducted, you will maintain your examination score from the multiple choice examination however, your rank may change as a result of subsequent recruitments. The scores of new eligible applicants from the subsequent recruitments will be merged with the initial eligibility list.
SELECTION PROCEDURE
Merit Rule #50.100.2 (B)
Any permanent classified employees of the District who voluntarily resigns from his permanent position may be reinstated or reemployed by the Board of Education of the District within 39 months after his last day of paid service and without further competitive examination, to a position in his former classification as a permanent or limited-term employee in a related lowers class in which the employee formerly had permanent status.
Merit Rule #50.200.1
A. Names shall be certified for appointment from employment lists in the sequence that follows:
1. Automatic appointments to Layoff Reemployment list candidates, until exhausted;
2. Promotional eligibility list (three ranks);
3. If less than three ranks of Promotional candidates are available, the remaining rank(s) are to be obtained from the Open eligibility list.
B. In addition, the following candidates will be eligible to interview for the vacancy(s): “Request to Transfer” requests meeting at least one of the following criteria:
1. A classification within the same range or higher in a related classification; or
2. An employee who has taken a voluntary demotion being restored to his former class or to a related lower class, within 39 months -Rule #60.200.3.
POSITION REQUIRES THE FOLLOWING KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
• Relevant provisions of the California Commission on Teacher Credentialing (CCTC) regarding t laws, • codes, regulations and rules related to credentialing and compensation.
• Position Control procedures
• Human resource office functions, practices and procedures.
• Operations, policies and objectives relating to human resources activities.
• Functions of the Commission on Teacher Credentialing.
• Certificated payroll procedures.
• Merit system rules and regulations.
• Bargaining unit contracts and salary schedules.
• Relevant provisions of the California Commission on Teacher Credentialing (CCTC) regarding t laws, codes, regulations and rules related to credentialing and compensation.
• Position Control procedures
• Human resource office functions, practices and procedures.
• Operations, policies and objectives relating to human resources activities.
• Functions of the Commission on Teacher Credentialing.
• Certificated payroll procedures.
• Merit system rules and regulations.
• Bargaining unit contracts and salary schedules.
• District organization, operations, policies and objectives.
• Applicable laws, codes, rules and regulations related to assigned activities.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Record-keeping and report preparation techniques.
• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Input and data retrieval procedures for databases and computerized systems.
• Principles of database management systems.
• Correct Spanish usage.
• Basic math.
• Telephone techniques and etiquette.
ABILITY TO:
• Show thoroughness in adhering to processes and procedures.
• Apply a mastery of the knowledge and skill performing across a wide range of applications and functions.
• Perform a variety of technical duties and provide assistance to prospective and current certificated personnel.
• Read, interpret, apply and explain rules, regulations, policies and procedures related to laws and codes pertaining to certificated personnel.
• Distribute, screen and process employment applications and other personnel-related documents.
• Monitor credential status of certificated personnel.
• Provide administrative support to the Human Resources Administrator.
• Prepare and maintain a variety of records, files and reports.
• Answer telephones and greet visitors courteously.
• Operate a variety of office equipment including a computer and assigned software.
• Use intermediate-to-advanced computer features and functions.
• Analyze situations accurately and adopt an effective course of action.
• Establish and maintain cooperative and effective working relationships with others.
• Work confidentially with discretion.
• Prioritize numerous tasks and complete them under time constraints.
• Maintain focus to complete work assignments during urgent situations.
• Explain technical/procedural information clearly and check for compensation.
• Understand practical necessity of rules and ethical guidelines.
• Provide information upward to those who should be apprised.
• Communicate effectively both orally and in writing.
• Model communication and interaction that respect and include all individuals and their languages, abilities, religious and cultures.
• Participate as part of a team.
• Ability to speak, read and write a designated foreign language.
• Type at 50 words per minute from clear copy.
• Plan and organize work.
• Complete work with many interruptions.
A LIST OF THE ESSENTIAL DUTIES FOR THIS CLASSIFICATION CAN BE FOUND IN THE JOB DESCRIPTION ON THE PC WEBSITE (https://www.cusdk12.org/Departments/Personnel-Commission/Job-Descriptions/index.html) OR ON EDJOIN.ORG AND CLICK ON "VIEW JOB DESCRIPTION".
Bilingual Skill(s) Stipulation:
Where a bilingual stipend has been negotiated by the CSEA/CUSD contract, the employees shall translate materials from English to Spanish and/or Spanish to English, interpret for students, parents, or staff as assigned by the position. EEO Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, sex, creed, color, national origin or union status. ADA Statement We do not discriminate on the basis of disability in the admission or access to, or treatment or employment in, Company programs and activities in compliance with the Americans with Disabilities Act of 1990. Applicants who need accommodation for interviewing or testing activities should request this in advance. All employees are subject to fingerprinting (Education Code 45125) and review of arrest and conviction record, if any, prior to hiring.