Office Assistant Job Description

Qualifications

1. Knowledge of:
2. Correct English grammar, spelling, and punctuation
3. Office methods, procedures, and practices
4. Ability to:
5. Work independently with minimal supervision
6. Demonstrate good judgment
7. Deal with the general public in a professional manner
8. Independently implement routine clerical procedures
9. Consistently apply policies and procedures
10. Clearly answer routine questions and explain policies and procedures
11. Establish and maintain cooperative working relationships with other staff
12. Operate standard office machines and computers; and utilize software such as Microsoft Word, Excel; PowerPoint, Canva and email programs
13. Proficiency in Spanish (Preferred)

Responsibilities

1. Under supervision from the office manager, performs general clerical duties in support of the Charter School;
2. Prepare reports and data required by the District;
3. Screens and directs telephone calls and visitors;
4. Serve as the receptionist to the office;
5. Opens, routes and collects all incoming correspondence and mail;
6. Schedule meetings;
7. Type and distribute correspondence, notifications, meeting announcements, and materials;
8. Establish and maintains file system including student records
9. Maintaining and Stocking common workspaces
10. Light school nurse duties (example: Ice packs, bandaids, assist in toilet accident changing and diabetic testing)
11. Entering attendance data
12. Light yard supervision and lunch service
13. Flyers, calendaring, and setup of events
14. Perform related duties as assigned