Substitute Clerical Assistant Responsibilities: The job of a substitute clerical assistant is not limited to: • Use and maintain office machines. • Directs phone calls to the appropriate departments. • Responds to public, parent and student inquiries for the purpose of providing information. • Keep a variety of student records and generate reports. • Supports all site departments and principal; composes correspondence for agendas, bulletins, etc. • Processes daily mail for all departments, absence requests, timecards, payroll related documents. • Works closely with DO with the purpose of securing teacher coverage/substitutes. Minimum Qualifications: • Knowledge of rules and regulations related to assigned functions, basic record keeping and standard office procedures. • Skills to operate standard office equipment and basic computer programs. Use of written communication, spelling, grammar, and punctuation. • Ability to sit for prolonged periods of time, work independently, understand and carry out oral and written instructions. Employment Standards: • High School Diploma • Prior job related experience (3-5 years preferred) DOCUMENT REQUIREMENTS: Letter of Introduction ( The purpose of this letter is to introduce yourself to an organization, demonstrate your interest in the company or a specific vacancy, Often this letter is the first contact you have with a prospective employer.) Letter (ONE) of Recommendation- is a letter in which the writer assesses the qualifications, skills, abilities, interests, and capabilities of the person being recommended in terms of that individual’s ability to perform a particular task or function.