JOB DUTIES/ RESPONSIBILITIES - Supervise office staff by assigning tasks, providing training, and ensuring efficient and professional operations. - Supervise the After School Coordinator; provide support in the planning and operations of the After School Program - Provide administrative support to school leadership, including scheduling, communications, and coordinating daily activities. - Serve as the primary front desk contact, welcoming visitors, answering phones, and directing inquiries in a courteous manner. - Maintain organized filing systems and ensure student and school records are accurate, confidential, and up to date. - Handle general clerical tasks such as copying, scanning, data entry, mail distribution, and ordering office supplies. - Coordinate communication between the school, families, and community, including managing announcements and scheduling meetings. - Ordering supplies for classrooms, students, and staff to ensure all departments have the necessary materials. - Arrange transportation logistics for student trips and school/staff events. - Assist with compliance tasks by tracking attendance, enrollment data, and preparing reports for audits or reviews. - Maintains organized records of all school-related contracts and official documents to ensure compliance and accessibility. - Oversees and ensures timely and accurate submission of school compliance reports and documentation in accordance with regulatory requirements. - Maintain a safe and orderly office environment by enforcing visitor procedures and supporting school safety protocols. - Performs other duties as assigned by their supervisor.

REQUIRED SKILLS & ABILITIES - Strong verbal and written communication skills, with the ability to communicate clearly and professionally with staff, families, and community members. - Proficient typing skills, with a minimum speed of 60 words per minute. - In-depth understanding of office management practices, procedures, and tools to ensure smooth and efficient operations. - Exceptional interpersonal skills with a focus on providing outstanding customer service in a school setting. - Highly organized with strong attention to detail, ensuring accuracy in tasks and documentation. - Effective time management skills with a consistent ability to prioritize tasks and meet deadlines in a fast-paced environment. - Proficiency in using office software and technology, including Google Workspace (Docs, Sheets, Calendar) and student information systems or databases. - Ability to handle sensitive information with discretion, maintaining confidentiality in all matters related to students, staff, and school operations. - Problem-solving and critical thinking skills, with the ability to anticipate needs, resolve issues quickly, and support smooth daily operations. EDUCATION AND EXPERIENCE - High-school diploma or equivalent; supplemented by college-level business coursework and two (2) years of progressive secretarial experience. Additional education may substitute for some experience. - At least three (3) years of clerical work experience OR at least three (3) years of work experience in a field related to the company preferred.