SANTA ANA UNIFIED SCHOOL DISTRICT

REGISTRAR-HIGH SCHOOL


BASIC FUNCTION:

Under the direction of a Coordinator of Guidance or an Assistant Prin¬cipal III, maintain accurate records of students' completed course work; provide information concerning such records as required.

DISTINGUISHING CHARACTERISTICS:

Incumbents in this classification work at the high school level and have responsibility for student records at a comprehensive high school, grades 9_1.

REPRESENTATIVE DUTIES:

Maintain permanent records of students' completed course work including grades, grade changes, test scores, student deficiencies and other academic achievements of students; maintain other reports and records as necessary. E

Process records and forms for registration of students; review and check forms for accuracy and completeness; request records of new students from previous schools; post transcript information from other schools to the District system. E

Provide necessary paper work and computer_related activities to drop students from master student file upon their withdrawal; maintain records of such transmittals. E

Prepare overall grade point averages; prepare lists of special class rankings; process and maintain related records. E

Prepare and send copies of transcripts upon request to schools, colleges, scholarship sponsors and other authorities. E

Verify student information for insurance, employment, scholarships and athletic eligibility; prepare and distribute information as requested by school administrators. E

Order and maintain supplies as assigned. E

Provide student record information to students, staff members, parents and the public as permitted by the California Education Code, District policies and other regulations. E

Maintain records of students enrolled in special District programs such as Independent Study Program and Teen Parent Program. E

Train and supervise clerical and student assistants as assigned.

Perform related duties as assigned.




KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Modern office practices, procedures and equipment, including the use of a computer.
Record_keeping techniques.
Applicable sections of State Education codes.
English, grammar, spelling and punctuation.
Technical aspects of field of specialty.
School district organization, operations and objectives.
Graduation requirements and related District policies.

ABILITY TO:
Compose letters independently.
Supervise and train assistants and students in clerical tasks.
Operate a variety of office equipment including computers.
Make simple arithmetic calculations so as to compute grade point averages.
Interpret transcripts from other California schools, other states and countries.
Work cooperatively with others.
Type at 40 words per minute.
Establish and maintain effective working relationships with others.
Maintain records and prepare reports.
Meet schedules and time lines.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
Perform the essential functions of the job.

EDUCATION AND EXPERIENCE:

Any combination equivalent to graduation from high school including or supplemented by courses in typing and record_keeping and three years of clerical and typing experience, preferably one year of which involves record_keeping experience in a secondary school office.

WORKING CONDITIONS:

ENVIRONMENT:
High school office environment.
Constant interruptions.

PHYSICAL ABILITIES:
Hearing and speaking accurately to exchange information.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching.
Sitting for extended periods of time.
Lifting or moving objects, normally not exceeding twenty (20) pounds.


Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.


Board Approved: (1/83 12/83) 5/01