Executive Office Manager at Making Waves Academy
About the Employer
When You Join Making Waves Academy You Commit to Intergenerational Change. You will join a team dedicated to rigorously and holistically preparing students from the 5th grade to their ultimate career success. Our bold mission is to interrupt inequity by supporting every Wave-Maker's journey to a rewarding life dream. As an employee, you will uphold high expectations for academics and behavior within a close-knit, supportive community. You will be instrumental in fostering essential durable skills like critical thinking and self-advocacy, crucial for any field. This is more than a job; it’s a commitment to empowering students to lead fulfilling lives, have rewarding careers and give back to their respective communities to recycle their success. We are looking for leaders and advocates ready to make a lasting impact.
Job Summary
Job Summary
What You Will Be Doing As the Executive Assistant, you serve as the essential right hand to the Executive Director. You manage the high-stakes logistics of the Executive Office with precision and discretion, serving as a professional gatekeeper and ensuring that the ED’s daily operations run seamlessly. What We’re Looking For We need a high-level self-starter with the anticipatory thinking to solve problems before they arise. You must possess the emotional maturity to remain calm in "crisis mode" and the relational intelligence to navigate complex social dynamics.
Requirements / Qualifications
- Experience: 4+ years as an Executive Assistant supporting a senior leader (CEO, Director, or Principal), ideally in an Educational setting. - Education: Bachelor’s degree in Business, Education Administration, or a related field. - Bilingualism: Fluency in Spanish (written and spoken) is required. - Technical Skills: Expert proficiency in Google Workspace, Slack, Zoom, and design tools like Canva. - Discretion: An ironclad commitment to confidentiality regarding sensitive personnel and student data.
Requirements / Qualifications
- Experience: 4+ years as an Executive Assistant supporting a senior leader (CEO, Director, or Principal), ideally in an Educational setting. - Education: Bachelor’s degree in Business, Education Administration, or a related field. - Bilingualism: Fluency in Spanish (written and spoken) is required. - Technical Skills: Expert proficiency in Google Workspace, Slack, Zoom, and design tools like Canva. - Discretion: An ironclad commitment to confidentiality regarding sensitive personnel and student data.
Comments and Other Information
The Making Waves Academy Fit
We are looking for a community member, not just an employee. You must own every outcome and be willing to participate in campus life. Excellent communication, flexibility, and a deep commitment to our mission are non-negotiable.
Total Rewards & Benefits
We provide a comprehensive package designed to support your long-term well-being in the Bay Area:
- Financial Security: Competitive, above-market salary and access to a dedicated retirement savings plan.
- 100% Health Coverage: We cover 100% of most premiums for medical, dental, vision, chiropractic, and acupuncture for you and your family.
- Work-Life Balance: Generous paid time off, plus all school holidays and breaks to ensure you have time to recharge.
- Professional Growth: Ongoing training and resources to help you master your craft.
Comments and Other Information
The Making Waves Academy Fit
We are looking for a community member, not just an employee. You must own every outcome and be willing to participate in campus life. Excellent communication, flexibility, and a deep commitment to our mission are non-negotiable.
Total Rewards & Benefits
We provide a comprehensive package designed to support your long-term well-being in the Bay Area:
- Financial Security: Competitive, above-market salary and access to a dedicated retirement savings plan.
- 100% Health Coverage: We cover 100% of most premiums for medical, dental, vision, chiropractic, and acupuncture for you and your family.
- Work-Life Balance: Generous paid time off, plus all school holidays and breaks to ensure you have time to recharge.
- Professional Growth: Ongoing training and resources to help you master your craft.
Application Deadline
6/30/2026 11:55 PM Pacific
Date Posted
4/16/2026
Contact
Jody Fortney
510-779-1368
510-779-1368
Number of Openings
1
Salary
Pay Range
$45.68 - $49.10 Per Hour
$45.68 - $49.10 Per Hour
Add'l Salary Info
$42.25/hr. - $45.68/hr. (Final placement within this range is based on confirmed job-related skills and relevant experience.) Full-Time, Non-Exempt, Year-Round
Length of Work Year
12 months
Employment Type
Full Time