Administrative Associate I, LRC

Mt. San Jacinto College 

Salary $3,773.99 - $5,542.22 Monthly

Location San Jacinto, CA

Job Type Full Time

Job Number 03341

Department Learning Resource Center

Division Instruction

Closing Date 3/19/2026 11:59 PM Pacific

Salary Level 13

Salary Schedule Range (From Step - To) 1 - 14

Weekly Hours 40

Daily Work Schedule (Start - Stop) 7:30 am - 5:00 pm Monday -Thursday; 8:00 am - 12:00 pm Friday

Contract Length 12 months

Occupational Group C Classified

Position Type R Regular

Categorically Funded No

# of Positions 1

JOB SUMMARY

We have an exciting opportunity for an Administrative Associate I, Learning Resource Center position located at our campus in San Jacinto, CA.

Under general supervision of the Dean of Instruction, the Administrative Associate I supports the activities of the Learning Resource Center by performing administrative tasks. The incumbent serves as primary evening and weekend support ensuring efficient and effective operation of the Learning Resource Center.

CONDITIONS OF EMPLOYMENT

• This position serves District-Wide; applicants may be assigned to any district facility. Work hours and worksite locations are subject to change depending on department needs.

• A six-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the district.

• This position is in the California School Employees Association bargaining unit. For more information, please visit their website: http://www.csea.com/

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Provide administrative and secretarial support to the Learning Resource Center and the Tutorial Services Specialist

• Assist students with computers, printers (CMS), and programs in the Learning Resource Center computer lab

• In the absence of the Tutorial Services Specialist, provide leadership to the Learning Resource Center tutors in classified, student work-study and volunteer positions

• Schedule meetings and exam proctoring appointments for the Tutorial Services Specialist using MS Outlook Calendar

• Attend meetings as appropriate, take and transcribe minutes, draft memorandums and correspondence relating to conclusions reached; and, follow up on action items

• Assist the Tutorial Services Specialist in coordinating special projects

• Prepare timesheets per established guidelines for Learning Resource Center staff

• Serve as resource for students, instructors, and staff; assist faculty, staff, students and general public with routine inquiries regarding the Learning Resource Center

• Interpret and communicate the policies, practices and procedures of the Learning Resource Center to students, faculty, staff and the general public

• Redesign office forms when appropriate and/or necessary and reproduce, collate, and distribute documents as needed

• Communicate with the Tutorial Services Specialist regarding any problems or issues that may arise

• Maintain office supply inventory; prepare supply order requests and submit to the Tutorial Services Specialist for approval

• Answer phone, provide requested information, takes message, and redirect inquiries to appropriate staff members or departments

• Deliver and retrieve mail, sort and route to proper person

• Monitor the usage of all English, math, and study skills handouts and current software inventories, and initiate print requests to maintain an ample supply for the Learning Resource Center

• Use word processor or spreadsheet program, update, maintain and print weekly tutor schedules

• Make photocopies as needed

• Create new instructor test folders each semester

• Tally and summarize student and instructor evaluations of the Learning Resource Center

• Initiate work orders and print requests as needed

• Close out test folders by returning all tests to instructors' mailboxes at the end of each semester

• Maintain Learning Resource Center bulletin boards

• Visit classrooms at the request of instructors to provide information about Learning Resource Center services

• Conduct presentations to small groups or classes brought to the Learning Resource Center by instructors or to students and instructors from other schools who are visiting the campus

KNOWLEDGE, SKILLS AND ABILITIES

The incumbent should possess knowledge of: 

• Correct grammar, spelling, and punctuation

• Office methods, procedures, and practices

The incumbent should possess skills in: 

• Working effectively as a team member

• Meeting schedules and timelines

• Communicating effectively both orally and in writing

• Maintaining documentation and records

• Handling multiple assignments simultaneously and set priorities based on customer needs

The incumbent should possess the ability to: 

• Coordinate many different duties, determine the relative importance of each, set deadlines and complete projects accordingly

• Quickly learn, independently interpret and apply a variety of complex academic and organizational policies and procedures

• Trace clerical processing errors

• Explain a variety of complex procedures and policies

• Perform complex administrative work involving independent judgment, accuracy and speed

• Establish format and spatial relationships for correspondence, charts and reports using a typewriter, word processing, spreadsheet and/or database programs

• Prepare clear and concise correspondence of a routine nature

• Screen mail, telephone calls and visitors

• Perform arithmetic computations

• Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

QUALIFICATIONS AND REQUIREMENTS

MINIMUM QUALIFICATIONS

• A high school diploma or GED; AND

• Three (3) years of professional, general clerical experience; INCLUDING one (1) year of administrative support duties; AND

• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff***To ensure a fair and compliant screening process, application materials must only include minimal personal information. Application materials must not include your date of birth, Social Security number, photographs, URLs, QR codes, LinkedIn profiles, or any other embedded links directing to personal information or external websites. The only exception applies to transcript documents where certain information may appear by default. Application submissions containing any of the above items will be marked as incomplete and will not be considered*** 

SUBSTITUTIONS

Substitutions for meeting the minimum qualifications of this position are allowed. Substitutions for the professional experience requirement are allowed, up a maximum of two (2) years.

• Two (2) years of full-time vocational business school or two (2) years of full-time college education involving a variety of administrative, business or commercial subjects may be substituted for up to two (2) years of experience.

OR

• College education in a non-job related subject may be substituted for up to two (2) years of experience on the basis of one (1) year of college education for six (6) months of experience.

DESIRED QUALIFICATIONS

• An Associate's degree

• Microsoft Office Suite experience, specifically Excel or a similar spreadsheet software

• Six (6) months of professional experience working with budgets or financial transactions

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions. 

• Environment: Work is performed primarily in a standard office setting with travel from site to site. The incumbent must be able to work in a fast paced office environment with background noise and a high stress level.

• Physical: Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift carry, push, and/or pull light to moderate amounts of weight up to 20 pounds; to operate office equipment requiring repetitive hand movements and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

• Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

• Hearing: Hear in the normal audio range with or without correction.

SUBSTITUTION POLICYSubstitutions for meeting the minimum qualifications are allowed for a majority of our job postings. If substitutions are allowed, they will be listed under the Minimum Qualifications section of the job posting. Substitutions are allowed for education and professional experience. Substitutions will be processed as follows:Professional Experience:

• One (1) year of professional experience equates to 24 semester units of college level course work

• Two (2) years of professional experience equates to 48 semester units of college level course work; OR

• An Associate's degree

• Four (4) years of professional experience equates to 96 semester units of college level course work; OR

• A Bachelor's degree

THE COLLEGE

To learn more about Mt. San Jacinto Community College District, visit https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmsjc.edu%2Fhumanresources%2F&data=05%7C02%7Chkammer%40msjc.edu%7C37b0b758b1f64921840908dd14a52ee8%7C5fbf5385e264415f8989a6bdac9eadd3%7C0%7C0%7C638689423260609868%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ZbIAhz8fpTe%2BBDgyfYiyJq0amL1SV2IuOBKIjzG%2FzfE%3D&reserved=0

To apply, please visit https://apptrkr.com/6981007 

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