Office Manager, ST. BARBARA SCHOOL, Santa Ana at Diocese of Orange Department of Catholic Schools

Job Summary

Job Summary

St. Barbara Elementary School in Santa Ana is seeking a full-time dedicated, organized, and welcoming Office Manager to serve as the first point of contact for students, parents, staff, and visitors. The ideal candidate is bilingual in English and Vietnamese, detail-oriented, and supportive of the mission and values of Catholic education. Key Responsibilities: • Manage daily front office operations in a professional and friendly manner • Greet and assist students, parents, parishioners, and visitors • Communicate effectively in both English and Vietnamese, verbally and in writing • Effectively translate parent communications • Answer phones, respond to emails, and handle correspondence • Maintain student records, attendance, and confidential files • Support the principal and school staff with administrative tasks • Coordinate calendars, meetings, and school communications • Assist with enrollment, tuition processing, and handle monetary transactions, including collecting payments and maintaining accurate financial records • Receive, process, and safeguard cash, checks, and other payments in accordance with school policies • Assist students with basic first aid needs and handle health office coordination and documentation including contacting parents when students are ill or injured Qualifications: • Bilingual fluency in English and Vietnamese (required) • First Aid and CPR certified preferred • High school diploma required; college coursework or degree preferred • Previous office management or administrative experience preferred • Strong organizational, communication, and interpersonal skills • Proficiency with office software (Word, Excel, email systems, databases) • Ability to handle confidential information with discretion • Must be a practicing Catholic, experience working in a school or parish setting is a plus Work Environment: • Fast-paced school office setting • Requires multitasking and the ability to manage frequent interrupti

Requirements / Qualifications

Requirements / Qualifications