Manager, Business Systems & Payroll at San Mateo County Office Of Education - Classified Personnel
About the Employer
Thank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive. San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions. At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities; • Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities. THE MERIT SYSTEM AND THE PERSONNEL COMMISSION The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of “like pay for like work."
Job Summary
Job Summary
Under general direction; plans, organizes, and manages the operations and activities related to Business/enterprise resource planning (ERP) Systems and payroll services for the Districts; participates in the development of goals, objectives, policies, and procedures for assigned services and programs; plans, organizes, assigns, supervises, and reviews the work of staff providing support to payroll services and Business Systems/ERP support for school districts within San Mateo county; ensures accurate, timely, and compliant payroll processing; provides expert guidance to districts, and leads process improvement and training initiatives related to the Business/ERP system; oversees the preparation, processing, reconciliation, and maintenance of school district payrolls; provides highly responsible and complex professional assistance to the Executive Director of District Business Services in areas of expertise; and performs related duties as required. This is a management classification responsible for planning, organizing, reviewing, and evaluating payroll and Business Systems/ERP support functions and services. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies and procedures to ensure department efficiency and compliance with regulatory requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses, guidance and support. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines. SEE ATTACHED JOB DESCRIPTION FOR A COMPLETE LIST OF JOB DUTIES.
Requirements / Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: EDUCATION: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in accounting, public administration, business administration, or a related field; and EXPERIENCE: Four (4) years of increasingly responsible public agency payroll and/or accounting experience. ENVIRONMENT WORKING CONDITIONS: Office environment. PHYSICAL REQUIREMENTS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Ability to lift, carry, push, and pull materials and objects up to 10 pounds. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. Supplemental Questionnaire – Submitted at the time of application 2. Oral Board Virtual Examination – TBD REASONABLE ACCOMMODATION: Individuals with disabilities are eligible to receive necessary testing accommodations under the Americans with Disabilities Act (ADA). Applicants who wish to request for testing accommodations may contact Personnel Commission Services by phone or by email upon submission of their job application. Request for testing accommodation is subject to review and is approved by the Executive Director, Personnel Commission Services.
BENEFITS: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,300.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). OTHER FRINGE BENEFITS: Accrue 102 hours of sick leave 15 paid holidays 15 paid vacation days CALPERS Employer Contribution Work remotely one (1) day every week (applicable after initial 6 months pending supervisor approval) Flexible work schedule depending on position Commuter Benefit *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the position, collective bargaining agreement, and/or other regulations. PLEASE ATTACH THE FOLLOWING DOCUMENT(S) IN YOUR APPLICATION:
- Resume (Required Document)
Requirements / Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: EDUCATION: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in accounting, public administration, business administration, or a related field; and EXPERIENCE: Four (4) years of increasingly responsible public agency payroll and/or accounting experience. ENVIRONMENT WORKING CONDITIONS: Office environment. PHYSICAL REQUIREMENTS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Ability to lift, carry, push, and pull materials and objects up to 10 pounds. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. Supplemental Questionnaire – Submitted at the time of application 2. Oral Board Virtual Examination – TBD REASONABLE ACCOMMODATION: Individuals with disabilities are eligible to receive necessary testing accommodations under the Americans with Disabilities Act (ADA). Applicants who wish to request for testing accommodations may contact Personnel Commission Services by phone or by email upon submission of their job application. Request for testing accommodation is subject to review and is approved by the Executive Director, Personnel Commission Services.
BENEFITS: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,300.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). OTHER FRINGE BENEFITS: Accrue 102 hours of sick leave 15 paid holidays 15 paid vacation days CALPERS Employer Contribution Work remotely one (1) day every week (applicable after initial 6 months pending supervisor approval) Flexible work schedule depending on position Commuter Benefit *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the position, collective bargaining agreement, and/or other regulations. PLEASE ATTACH THE FOLLOWING DOCUMENT(S) IN YOUR APPLICATION:
- Resume (Required Document)
Application Deadline
2/6/2026 5:00 PM Pacific
Date Posted
1/21/2026
Contact
Sylvia Pae
(650)802-5368
(650)802-5368
Number of Openings
1
Salary
Pay Range
$12,063 - $15,087 Monthly
$12,063 - $15,087 Monthly
Length of Work Year
12 Months; Mon-Fri; 8 Hrs/Day
Employment Type
Full Time