Professional Expert: Bookstore Coordinator 

Salary: $83,200.00 Annually

Job Type: Professional Expert

Job Number: PROFEX-BC

Closing: Continuous

Location: Imperial, CA

Division: Arts & Letters/Learning Services

Representative Duties

BASIC FUNCTION: 

Under direction of an assigned supervisor, assist faculty, staff, and students with bookstore coordination. Assist with transition to an online bookstore.

REPRESENTATIVE DUTIES: 

Primary Student Tasks:

• Helping students navigate the Virtual Bookstore website for the first time.

• Troubleshooting issues with:

• -Books

• -access codes

• -publisher platforms (Pearson, Cengage, McGraw-Hill, Wiley, etc.)

• -LMS integrations (Canvas login issues, invalid codes, etc.)

• Assisting students with order delays, backorders, substitutions, or wrong editions.

• Helping students to track shipments and understand shipping timelines.

• Explaining return policies, drop/add exceptions, and refund steps.

• Communicate rental return deadlines, acceptable conditions, and non-return fees

• Ensuring students obtain the correct materials.

• Handling large volumes of general questions from confused students.

Primary Faculty Tasks: 

• Provide faculty with assistance in the adoption of course materials.

• Providing in-person help by submitting adoptions into the new system.

• Guiding faculty through Follett's adoption platform and showing them how to complete required fields.

• Following up aggressively on missing, late, or incorrect adoptions.

• Troubleshooting faculty questions on ISBNs, formats, editions, and availability.

• Processing changes to adoptions that come in late (a very common early transition issue).

• Place faculty desk copy orders and track fulfillment with publishers

• Late adoptions:

• backorders

• missing inventory

• student delays

• higher costs

Primary Communication Tasks 

• Explaining the new virtual model to students, faculty, staff, and departments.

• Answering general questions about:

• ordering

• returns

• rentals

• pricing

• availability

• digital access

• Communicating delays, system downtime, buyback information, or shipping issues.

• Maintaining relationships with department chairs to keep adoption data accurate.

• Coordinating with Follett on:

• inventory issues

• back-ordered items

• widespread access code problems

• publisher errors

• Answering walk-in questions all day long.

• Managing the first wave of campus confusion and redirecting people to the right resources.

Troubleshooting System & Process Issues 

• Students receiving incorrect or invalid digital access codes.

• Delays in Follett fulfillment or shipping.

• Mismatched ISBNs leading to wrong books being ordered.

• Faculty discovering textbook changes after classes have begun.

• Students not understanding rentals, returns, or digital rules.

Department Support 

• One-on-one assistance for departments submitting orders (course materials, course materials related, among other...)

• Assist departments with ordering bulk materials

• Design and manage small "Spirit Store" in the library.

KNOWLEDGE AND ABILITIES: 

KNOWLEDGE OF: 

Bookstore procedures and practices

Excellent customer services skills

Knowledge of online book order process

The rudimentary functions and use of software systems and applications. Basic knowledge of Windows 10, or current, operating system.

Interpersonal skills using tact, patience, and courtesy.

Minimum Qualifications

EDUCATION AND EXPERIENCE: 

Graduation from high school or equivalent and one year experience working in a bookstore environment.

Supplemental Information

ENVIRONMENT:

Office environment.

PHYSICAL DEMANDS:

Incorporated within one or more of the previously mentioned essential functions of this job description are essential physical requirements. The chart below indicates the percentage of time spent on each of the following essential physical requirements.

1. Seldom = Less than 25 percent 3. 3. Often = 51-75 percent

2. Occasional = 25-50 percent 4. Very Frequent = 76 percent and above

• 4 a .Ability to work at a desk, conference table, or in meetings of various configurations.

• 2 b. Ability to stand for extended periods of time.

• 4 c. Ability to sit for extended periods of time.

• 4 d .Ability to see for the purpose of reading printed matter.

• 2 e. Ability to hear and understand speech at normal levels.

• 4 f. Ability to communicate so others will be able to clearly understand a normal conversation.

• 2 g. Ability to bend and twist.

• 2 h .Ability to lift 25 pounds.

• 2 I. Ability to carry 25 pounds.

• 4 j. Ability to operate office equipment, computer, or related peripherals.

• 3 k. Ability to reach in all directions.

To apply, visit https://apptrkr.com/6829239 

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas. 

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