Administrative Assistant at San Mateo County Office Of Education - Classified Personnel

About the Employer

Thank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive. San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions. At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities; • Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities. THE MERIT SYSTEM AND THE PERSONNEL COMMISSION The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of “like pay for like work."

Job Summary

Job Summary

Under general supervision, provides administrative support for assigned programs, management, and departmental staff; performs daily administrative activities of an assigned department, division or program(s) to ensure efficient and effective operations; provides customer service to County Office of Education staff and the general public over the phone, in person or via email; and performs related duties as required. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. •Provides administrative support for assigned program(s), management, and departmental staff; acts as a liaison between management, related Districts, other staff, external agencies/community partners, contractors, and/or the public, coordinating resolutions to issues or problems which may arise. •Schedules and/or coordinates logistics for both internal and external meetings, conferences, trainings, workshops, and other related events; coordinates facility reservations, catering, contracts, and other necessary processes; sets up equipment and supplies for meetings and other events as needed; takes, transcribes and distributes minutes as directed. •Compiles information and prepares, reviews, and/or maintains a variety of records, logs, surveys, and reports related to programs, students, attendance, staff, projects, professional development, and assigned duties; establishes and maintains filing systems; revises, verifies, proofreads and edits a variety of documents; ensures submittal of mandated reports to appropriate agencies/funders. SEE ATTACHED JOB DESCRIPTION FOR COMPLETE LIST OF JOB DUTIES.

Requirements / Qualifications

Requirements / Qualifications