Title and Classification:          School Office Assistant

Supervisor:                          Site Administrator

Terms of Employment:           10 months/year

Salary Range:                       Classified Salary Schedule –Range 117                    

BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned school office; answer phones and greet and assist students, parents, staff and visitors.

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:

• Perform a variety of general clerical duties in support of an assigned school office including typing, filing, duplicating and distributing materials.

• Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate.

• Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to personnel, students, parents and the general public.

• Type letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence.

• Input data into an assigned computer system; maintain automated records; generate computerized lists and reports as requested.

• Prepare and maintain logs, lists, files and records; review and verify accuracy and completeness of various documents; prepare routine reports as directed; verify and process forms and other documents as needed.

• Assist with general attendance activities as needed and as assigned by the position; provide tardy slips to students, receive and make calls to parents regarding absences, and complete appropriate forms.

• Arrange for substitute personnel as assigned by the position; greet and provide substitutes with assignment information; prepare sub packets, schedules, keys, time cards and related materials.

• Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software.

• Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.

• Receive, sort and distribute mail.

• Assist in monitoring inventory levels of office supplies; assist with ordering, receiving and maintaining inventory of office supplies.

• Provide basic first aid to students according to established procedures; notify school nurse and parents as needed.

OTHER DUTIES:

• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.

• Telephone techniques and etiquette.

• Basic record-keeping and filing techniques.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

• Operation of a computer and assigned software.

• Oral and written communication skills.

• Interpersonal skills using tact, patience and courtesy.

ABILITY TO:

• Perform a variety of general clerical duties in support of an assigned school office or program.

• Answer telephones and greet the public courteously.

• Learn school and program objectives, policies, procedures and goals.

• Type or input data at 35 words per minute from clear copy.

• Operate a variety of office equipment including a computer and assigned software.

• Understand and follow oral and written directions.

• Establish and maintain cooperative and effective working relationships with others.

• Communicate effectively both orally and in writing.

• Complete work with many interruptions.

• Receive, sort and distribute mail.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school and one year general clerical experience.

WORKING CONDITIONS:

ENVIRONMENT:

• Office environment.

• Constant interruptions.

PHYSICAL DEMANDS:

• Dexterity of hands and fingers to operate a computer keyboard.

• Hearing and speaking to exchange information in person and on the telephone.

• Sitting or standing for extended periods of time.

• Seeing to read a variety of materials.

• Bending at the waist, kneeling or crouching to file materials.