Administrative Secretary IV ~ Technology Department ~ School Year 2025/2026 ~ #26-48 at Woodland Joint Unified
Job Summary
Job Summary
Job SUMMARY Performs a variety of highly specialized and technical secretarial and administrative support duties, including (but not limited to) the leadership of others; taking and transcribing of complex, specialized, or highly technical dictation, development and administration of office systems; independent research; coordinates the flow of information among work teams and may distribute work to other support staff; assistance in budget development and monitoring; advanced record keeping experience; and program coordination involving resources from other work teams and departments. Able to learn, interpret, explain and apply knowledge of District and department organization, operations, programs, functions and special department terminology. Excellent customer service skills.
Requirements / Qualifications
In order to be considered, applicants must submit the following by the final filing date: Completed Ed-Join Application Cover Letter Resume Current Letters of Recommendation Must take and pass the Clerical/Administrative Support Level III Test. Clerical/Administrative Support Level III Test needs to be completed/passed by 5:30 p.m., 8/19/25 to be considered for this position. *See testing info below *Testing Information: Location: Adult Education – 575 Hays Street, Woodland, CA 95695, Room F4 Dates/Times: Tuesday at 9 am, Thursday at 5 pm. Call (530) 406-5908 to schedule testing appointment.
Minimum qualifications: Education and Experience: High School diploma or equivalent supplemented by post secondary course work in secretarial science or a related business field required. Minimum of 6 years of progressively responsible experience, with minimum of 2 of those being equal to Administrative Secretary III level is required. SUMMARY Performs a variety of highly specialized and technical secretarial and administrative support duties, including (but not limited to) the leadership of others; taking and transcribing of complex, specialized, or highly technical dictation, development and administration of office systems; independent research; coordinates the flow of information among work teams and may distribute work to other support staff; assists in budget development and monitoring; advanced recordkeeping experience; and program coordination involving resources from other work teams and departments. DISTINGUISHING CHARACTERISTICS The Level IV Administrative Secretary commonly reports to a senior-level manager or equivalent scope of responsibility that would merit this level of support. To advance to Level IV, incumbents would be expected to have a minimum of two years experience as a Level III to learn the unique operations of the function served, as well as the following demonstrated competencies: proficiency in word processing, spreadsheet, data base, and graphics media; ability to coordinate projects requiring information from other sources; ability to design an office information system. Licenses and Certificates: TB Test clearance, Criminal Justice Fingerprint clearance, and valid Driver’s license.
Requirements / Qualifications
In order to be considered, applicants must submit the following by the final filing date: Completed Ed-Join Application Cover Letter Resume Current Letters of Recommendation Must take and pass the Clerical/Administrative Support Level III Test. Clerical/Administrative Support Level III Test needs to be completed/passed by 5:30 p.m., 8/19/25 to be considered for this position. *See testing info below *Testing Information: Location: Adult Education – 575 Hays Street, Woodland, CA 95695, Room F4 Dates/Times: Tuesday at 9 am, Thursday at 5 pm. Call (530) 406-5908 to schedule testing appointment.
Minimum qualifications: Education and Experience: High School diploma or equivalent supplemented by post secondary course work in secretarial science or a related business field required. Minimum of 6 years of progressively responsible experience, with minimum of 2 of those being equal to Administrative Secretary III level is required. SUMMARY Performs a variety of highly specialized and technical secretarial and administrative support duties, including (but not limited to) the leadership of others; taking and transcribing of complex, specialized, or highly technical dictation, development and administration of office systems; independent research; coordinates the flow of information among work teams and may distribute work to other support staff; assists in budget development and monitoring; advanced recordkeeping experience; and program coordination involving resources from other work teams and departments. DISTINGUISHING CHARACTERISTICS The Level IV Administrative Secretary commonly reports to a senior-level manager or equivalent scope of responsibility that would merit this level of support. To advance to Level IV, incumbents would be expected to have a minimum of two years experience as a Level III to learn the unique operations of the function served, as well as the following demonstrated competencies: proficiency in word processing, spreadsheet, data base, and graphics media; ability to coordinate projects requiring information from other sources; ability to design an office information system. Licenses and Certificates: TB Test clearance, Criminal Justice Fingerprint clearance, and valid Driver’s license.
Comments and Other Information
The District will contribute towards health benefits on a prorated basis (based on employee's work year and hours assigned). The benefit package includes options for medical, dental and vision. Medical plan options include Kaiser, Western Health Advantage and Sutter Health Plus.
$9,360 per year for Employee-only medical benefit selection.
$11,400 per year for Employee+1 or Family medical benefit selection.
The Board of Trustees is determined to provide district employees and job applicants a safe, positive environment where they are assured of full and equal employment access and opportunities, protection from harassment or intimidation, and freedom from any fear of reprisal or retribution for asserting their employment rights in accordance with law. The Board prohibits district employees from discriminating against or harassing any other district employee or job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, gender, gender identity, gender expression, sex, or sexual orientation. EOE
Comments and Other Information
The District will contribute towards health benefits on a prorated basis (based on employee's work year and hours assigned). The benefit package includes options for medical, dental and vision. Medical plan options include Kaiser, Western Health Advantage and Sutter Health Plus.
$9,360 per year for Employee-only medical benefit selection.
$11,400 per year for Employee+1 or Family medical benefit selection.
The Board of Trustees is determined to provide district employees and job applicants a safe, positive environment where they are assured of full and equal employment access and opportunities, protection from harassment or intimidation, and freedom from any fear of reprisal or retribution for asserting their employment rights in accordance with law. The Board prohibits district employees from discriminating against or harassing any other district employee or job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, gender, gender identity, gender expression, sex, or sexual orientation. EOE
Application Deadline
9/18/2025 4:00 PM Pacific
Date Posted
9/4/2025
Contact
Number of Openings
1
Salary
Pay Range
$4,272 - $5,196 Monthly
$4,272 - $5,196 Monthly
Length of Work Year
12 months, 8 hours/day, 5 days/week, 8:00am - 5:00pm
Employment Type
Full Time