REPORTS TO: Director of Special Education or designee JOB GOAL: To provide specialized and complex clerical support for the Special Education Department so that the operation of that unit is able to operate in an efficient, effective, and professional manner. QUALIFICATIONS Knowledge of 1. Correct English usage, spelling, grammar, punctuation, and math. 2. Applicable state laws, district policies, procedures, and other regulations governing the program or area of assigned responsibilities. 3. Advanced applications software, hardware specifications, and training requirements related to data processing. 4. Office methods and procedures. 5. Proper telephone techniques and etiquette. 6. State laws and district policies, rules and regulations pertaining to assigned area of responsibility. 7. Safety rules and regulations for this position. Ability to 1. Communicate effectively in both oral and written forms. 2. Compile and maintain accurate and complete records and reports. 3. Establish and maintain effective work relationships with those contacted in the performance of required duties. 4. Handle all matters in a tactful, courteous, and confidential manner. 5. Independently make reports and keep detailed records. 6. Learn and follow the operations, procedures, policies, and requirements of an assigned program or operational unit. 7. Operates a variety of office equipment. 8. Perform a variety of responsible clerical work of more than average difficulty, involving use of independent judgment and requiring accuracy and speed. 9. Perform mathematical calculations. 10. Read and understand a variety of technical policies and manuals. 11. Receive and give information over the telephone or in person in a courteous manner. 12. Type accurately at a rate of forty (40) words per minute. 13. Understand and carry out oral and written instructions. 14. Understand, interpret, and explain a variety of policies, laws, rules, and regulations to others. 15. Work efficiently with frequent interruptions. 16. Work and maintain high standards of workmanship without continuous supervision. Training and Experience 1. A work history demonstrating dependability and good attendance. 2. Equivalent to the completion of the twelfth (12th) grade, including courses in bookkeeping or accounting and modern office practices. 3. Three (3) years of increasingly responsible clerical experience including successful use of computer or any combination of training and experience that could likely provide the desired knowledge and abilities may be considered. SPECIAL REQUIREMENTS 1. Some positions in this class may require individuals who can read, write, and/or speak a second language. ESSENTIAL FUNCTIONS 1. Attends and participates in monthly SELPA users group meetings. 2. Checks, verifies, sorts, tabulates, and files a variety of data and information according to predetermined classifications; maintaining alphabetical, numerical, index, and cross-referencing files. 3. Communicates effectively in both oral and written forms. 4. Compiles and posts data and information to appropriate records. 5. Contacts teachers/parents by telephone or in writing regarding Special education procedural matters. 6. Maintains and processes information related to assigned operational records. 7. Maintains assigned confidential records. 8. Modifies and/or develops forms, reports, or requisitions. 9. Participates in the revising, development, review and implementation of special education policy and procedures. 10. Performs a variety of moderate to difficult clerical work. 11. Prepares and compiles various special education records and reports. 12. Processes records and/or paperwork in support of assigned office functions. 13. Remains up-to-date on changing procedures and technology related to special education student records. 14. Copies materials and prepare masters using copy machine or other media as assigned. 15. Searches records and files to prepare reports and summaries. 16. Types memos, correspondence, and other materials from oral directions, rough draft copy or notes. 17. Performs other related duties as assigned. PHYSICAL ABILITIES 1. Visual ability to read handwritten or typed documents and the display screen of various office equipment and machines. 2. Able to conduct verbal conversation in English or other designated language. 3. Able to hear normal range verbal conversation (approximately 60 decibels.) 4. Able to sit, stand, stoop, kneel, bend, and walk. 5. Able to sit for sustained periods of time. 6. Able to kneel or squat for extended periods of time. 7. Able to kneel or squat for extended periods of time. 8. Able to climb slopes, stairs, steps, ramps, and ladders and push and pull objects. 9. Able to lift or carry up to ten (10) pounds up to four (4) hours per day, and thirty (30) pounds up to one (1) hour per day.. 10. Able to push and pull objects weighing up to forty (40) pounds up to two (2) hours per day. 11. Able to exhibit full range of motion. 12. Able to demonstrate manual dexterity necessary to operate calculator, typewriter, and/or computer keyboard at the required speed and accuracy in a safe and effective manner. While the ideal candidate will possess all these abilities, duties assigned can be modified to accommodate some physical restrictions. TERMS OF EMPLOYMENT: Twelve-month work year Classified bargaining unit employee EVALUATION: Performance of this job will be evaluated in accordance with Board of Education policy and provisions of the collective bargaining agreement. The Director of Special Education or his/her designee will give the evaluation. Approved by: Board of Education Date: March 9, 2006 MURRIETA VALLEY UNIFIED SCHOOL DISTRICT IS A TOBACCO-FREE, DRUG-FREE WORKPLACE MURRIETA VALLEY UNIFIED SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER