Secretary to Middle School Principal at Palo Alto Unified School District

Job Summary

Job Summary

QUALIFICATIONS EDUCATION & EXPERIENCE: • A.A. degree or equivalent required; • Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district; • Proficient computer ability and comfort with software and data bases. Word and Excel; • Current history of employer evaluations with satisfactory marks in all areas; • Successful experience demonstrating tact, courtesy, positive attitude and maintaining cooperative relationships • Bilingual Spanish, desired RESPONSIBILITIES: • Under general supervision, to serve as secretary to the principal of a middle school; to assist the principal by relieving him/her of responsible clerical detail; to perform a variety of difficult and complex clerical tasks; and to do related work as required. Must be able to perform in an environment that requires a high level of multi-tasking and interruption. Maintain a friendly and professional demeanor. KNOWLEDGE AND ABILITIES: Specific Duties Include: • Secretarial support to the middle school principal and school administrators • Supervise, coordinate and help perform a wide variety of difficult clerical work • Manage and organize daily staff substitutes – certificated and classified • Receive and screen visitors and phone calls • Maintain the principal’s confidential files and calendar • Make arrangements for meetings and other functions • Interview callers and confer with parents and teachers in person or by telephone • Give general and specific information to teachers, students, and the public on the policies and procedures of the school • Guide and instruct other clerical employees in their work • Check reports, records, and other material for accuracy, completeness, and conformity with established standards • Compose correspondence or reports on own initiative or from marginal notes or oral or written directions • See more in job description attached below.

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