School Administrative Assistant/Executive Secretary - Immaculate Heart of Mary School at Archdiocese of San Francisco Department of Catholic Schools

Job Summary

Job Summary

Job Position: School Administrative Assistant/Executive Secretary (Full-time/40 hours weekly/August-June) Salary Range: $25 - $30 per hour Employee Benefits Package/Accrued Vacation & Sick Days Included Compensation Commensurate with Experience School Background An oasis of spiritual and educational excellence in Belmont, California, Immaculate Heart of Mary (IHM) School is a PK-8, coeducational Catholic learning institution. Dedicated and hardworking, IHM teachers and staff work in a small-school setting that facilitates positive student/teacher/staff relationships. IHM School empowers our students to discover, create, serve, and transform the world in Christ. Inquisitive, energetic, and diverse, IHM students pride themselves on having “HEART”. Job Description IHM School is seeking a School Administrative Assistant/Executive Secretary who will report directly to the Principal, while assisting the Principal in her administrative role and duties. The School Administrative Assistant/Executive Secretary performs the full range of secretarial/administrative job responsibilities required for the school office. This includes welcoming all families, students, and guests, answering all incoming calls and directing them accordingly, developing office record-keeping systems, scheduling school facilities, maintaining cash/check funds, overseeing office supplies inventory and equipment, assisting the Principal in producing newsletters, meeting agendas, etc., maintaining a comprehensive filing system for student files and records, maintaining tuition and fee schedules and record keeping system, and coordinating the new student registration process. In addition, the School Administrative Assistant/Executive Secretary will create various reports utilizing Google workspace documents, communicate positively with the school administration, faculty, students, families, and other IHM School shareholders, attend various staff meetings, and serve various duties as assigned by t

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