Front Office Coordinator, K-8 at Bentley School

About the Employer

Established in 1920, Bentley School is a K-12 coeducational, independent day school located on two campuses in Oakland and Lafayette. Bentley is an inclusive community that shares a vision of transformational learning and respect for the individual.

Job Summary

Job Summary

Reports to: Director of K-8 Status: 11-months (August - June); Full-time; Non-exempt Established in 1920, Bentley School is a K-12 co-educational, independent day school located on two campuses in Oakland and Lafayette. Bentley is an inclusive community that shares a vision of transformative learning and respect for the individual. The Front Office Coordinator, K-8, is located in the main office at the Oakland campus on Hiller Drive. Bentley School is seeking a personable and efficient front office coordinator to support the day to day operations of the front office through the school year. The position is an 11-month position from August through June, with set office hours of 7:30am to 4:00pm Monday through Friday. Receptionist Responsibilities: ? Greet all visitors to the school ? Answer the main office phone; directing calls to employees, taking and relaying messages to teachers and staff, and assisting parents as needed ? Assist faculty and staff members in need of temporary coverage ? Work with security on individuals coming onto campus and assigning available parking spots ? Collect, sort, and distribute incoming mail and assist with outgoing mail ? Monitor and organize daily student and faculty check-in and check-out procedures Administrative Assistant Responsibilities: ? Work with and provide assistance to staff, administrators, faculty, and families ? Work with and support the admissions team as needed with events, field trips, mailings, etc. ? Update and record daily attendance for the K-8 Division ? Coordinate substitute coverage, review, and maintain coverage spreadsheet ? Ensure smooth operation of equipment (copiers, postage machine, etc.) by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories. ? Coordinate the Hiller student lunch program ? Update and maintain various school systems, including Magnus, Asset, Blackbaud, etc. ? Assist the K-8 Director, Senior Adminis

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