Purpose Statement

The job of Manager - Accounting Services is done for the purpose/s of supervising the Accounting Department or assigned district in the preparation of budgets and financial statements, collection and disbursement of funds, federal reports and claims, maintaining and monitoring internal cash and expenditure controls and annual financial audit; and providing financial information, guidance and recommendations to County Office and districts' administrators.

This job reports to the Assigned Administrator/Supervisor. 

Essential Functions

• Analyzes financial information for the purpose of identifying potential budget variances, compiling statistical information, recommending procedures, and conforming to established financial practices and regulatory requirements.
• Assists when necessary to attend and present fiscal data at county or district board meetings for the purpose of ensuring compliance with financial practices and regulatory requirements.
• Coordinates and supervises a wide variety of accounting projects (e.g. actuarial studies, special education funding model, annual year end close, accounts receivable, accounts payable, annual external audit, statistical reports preparation, collection of developer fees, control of warrants, etc.) for the purpose of ensuring correct accounting principles are followed and internal controls are in place for all grant and categorical expenditures and revenues.
• Monitors expenditures against budget and/or a wide variety of account information (e.g. cash flow, interfund cash transfers, posting of revenues and expenditures, special education services and SELPA budget, warrants, cash receipts, signatures, etc.) for the purpose of ensuring the accuracy of reported information, availability of funds, and compliance with established financial guidelines and program policies, practices and regulatory requirements.
• Performs personnel administrative functions (e.g. interviewing, hiring, training, supervising, evaluating, disciplining, recommending termination, providing professional development opportunities, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and ensuring department/program outcomes are achieved.
• Provides technical expertise, information and direction to staff and administration regarding accounting issues and related financial activities for the purpose of conveying pertinent information regarding financial operations and ensuring compliance with established policies, practices and regulatory requirements.
• Reconciles fiscal information and account balances (e.g. year-end closing processes for local and state requirements, etc.) for the purpose of verifying accuracy of information, maintaining accurate balances and complying with accounting practices.
• Responds to inquiries from a wide variety of internal and external sources for the purpose of providing necessary information for making decisions, assisting staff, problem solving, taking appropriate actions and/or complying with established fiscal guidelines.
• Reviews general ledger details for the purpose of verifying accuracy of budget assumptions and correct program assignment for revenues and expenses.
• Supervises the Department's fiscal services (e.g. accounts receivable, accounts payable, payroll, general ledger accounting, year end closing, budget transfers, etc.) for the purpose of ensuring the accuracy and adherence to established financial practices and regulatory requirements.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:  Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; performing accounting procedures; planning and managing projects; preparing and maintaining accurate records; analyzing budgets; analyzing data; auditing financial reports; classifying data and/or information; and governmental accounting and supervision.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles of accounting and auditing; general governmental accounting practices; standard office practices and procedures; pertinent codes, policies, regulations and/or laws; accounting/bookkeeping principles; bookkeeping practices; business telephone etiquette; codes/laws/rules/regulations/policies; concepts of grammar and punctuation; and cost/fund accounting; and office application software.

ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: analyzing a variety of financial and statistical information; working under time constraints; communicating with diverse groups; meeting deadlines and schedules; setting priorities; and working with detailed information; accuracy and attention to detail; working as part of a team; and working with detailed information/data.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; directing other persons within a small work unit; supervising the use of funds. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing.  This job is performed in a generally clean and healthy environment.

Experience      Job related experience with increasing levels of responsibility is required.

Education        Bachelors degree in job-related area.

Equivalency    Any combination equivalent to: bachelor’s degree in accounting, business administration or related field and three years increasingly responsible governmental accounting experience, including at least one year in a supervisory role.

The stated education and experience requirements are the preferred minimum qualifications for this job.   However, relevant experience to substitute for the education requirement and relevant education, certificates and/or licenses to substitute for the experience requirement may be allowed. 

FLSA Status                                                    Approval Date                                              Salary Range

Exempt                                                                                                                                           23