Payroll/Retirement Audit Analyst at San Mateo County Office Of Education - Classified Personnel

IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY

This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.

Application Deadline

6/11/2025 5:00 PM Pacific

Date Posted

6/3/2025

Contact

Lycette Kintanar
(650) 802-5309

Number of Openings

Salary

Pay Range
$7,4006 - $9,002 Monthly

Length of Work Year

12 Months; Mon-Fri; 8 Hrs/Day

Employment Type

Full Time

About the Employer

Thank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive. San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions. At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities; • Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities. THE MERIT SYSTEM AND THE PERSONNEL COMMISSION The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of “like pay for like work."

Job Summary

Under the direction of the Manager, Payroll-Districts, lead and participate in the operations and activities of district payroll services; oversee and audit the preparation, processing and maintenance of district payrolls to assure employees are paid in an accurate and timely manner; prepare, audit, analyze, update and adjust monthly retirement reports; train and provide work direction and guidance to assigned personnel. ESSENTIAL FUNCTIONS: Lead and participate in the operations and activities of district payroll services; participate in the development and implementation of departmental policies and procedures; make recommendations regarding changes to payroll system to improve efficiency; assist in assuring payroll and retirement activities comply with established laws, codes, policies, procedures and regulations. Research and analyze service credit problems, payroll transactions, payroll adjustments, memo adjustments and year-to-date adjustments. Approve the payroll authorization report for payroll check printing and distribution of checks to districts; balance the payroll and submit supporting documents to the Controller’s office. Oversee and audit the preparation, processing and maintenance of certificated and classified payrolls; assure employees are paid in an accurate and timely manner; review information for accuracy, identify discrepancies, make corrections and resolve problems as necessary; monitor payroll and control numbers. Oversee the verification and processing of manual checks, lost checks, stop payments, cancelled checks and voids; hold checks for verification of credentials and maintain related files. SEE ATTACHED JOB DESCRIPTION FOR A COMPLETE LIST OF JOB DUTIES.

Requirements / Qualifications

Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to: EDUCATION: A bachelor’s degree in accounting or related field; and EXPERIENCE: One year related experience. ENVIRONMENT WORKING CONDITIONS: Office environment. PHYSICAL REQUIREMENTS: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests. Dexterity of hands and fingers to operate a computer keyboard and calculator. Hearing and speaking to exchange information. Seeing to read a variety of materials. Bending at the waist, kneeling or crouching to file materials. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. An in-person written examination (Tentative Date: June 16, 2025); and 2. A virtual oral board examination (Tentative date: June 18, 2025).

BENEFITS: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,300.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). This position is represented by California School Employees Association (CSEA) Chapter No. 887. Pursuant to Article 2 of the CSEA 887 Collective Bargaining Agreement, the County Office shall deduct in accordance with the CSEA dues and fees schedule from the wages of all employees. OTHER FRINGE BENEFITS: Accrue 102 hours of sick leave 15 paid holidays 15 paid vacation days CALPERS Employer Contribution Work remotely one (1) day/week (applicable after 6 months of employment pending supervisor approval) Flexible work schedule depending on position Commuter Benefit Tuition Reimbursement *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the position, collective bargaining agreement, and/or other regulations. PLEASE ATTACH THE FOLLOWING DOCUMENT(S) IN YOUR APPLICATION:

Resume (Required Document)