Attendance Secretary at Palo Alto Unified School District

Job Summary

Job Summary

QUALIFICATIONS: TRAINING/EXPERIENCE • Equivalent to high school graduation; A.A. degree desirable; • Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district; • Computer training desired; • Successful experience demonstrating tact, courtesy, a positive attitude, and maintaining cooperative relationships with those contacted during work. OVERVIEW: Under general supervision, to perform a variety of clerical duties related to attendance accounting and record keeping; and to perform other required work, as assigned, in support of a high school function. RESPONSIBILITIES: • Provide accurate reporting for daily period-by-period attendance of students; • Communicate with students and parents regarding attendance and related issues; • Prepare attendance reports and maintain attendance records; • Perform attendance accounting work which involves data entry for each period of the day; • Prepare and issue admit slips to class and permits to leave school; • Contact parents or guardians to determine and verify excused and unexcused absences, clear the student records on the computer when appropriate; • Enter or scan attendance data into computer and code for the appropriate reason for absence; • Prepare student attendance profiles for administrators, teachers, or parents as requested; • Prepare suspension and amended verified lists; • Review and send messages and call slips from counselors, school administrators, and parents to classrooms; • Transmit required attendance information to the district office; • Assist with data processing and other related clerical needs at the high school; • Learn and apply district rules and policies concerning student attendance including acceptable reasons for excused absences and late arrival; • See more in the attached job description.

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