DATA SYSTEMS TECHNICIAN

BASIC FUNCTION: Under general supervision, perform a multitude of tasks related to the areas of input preparation, processing, printing, filing and distribution of data processing materials; coordinate and provide training for specified systems on campus; and perform related duties as required.

EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES;
1. Provide user training on the operation of computers, peripherals and the student application package.
2. Monitor available file space, file maintenance and file deletion as needed;
3. Project yearly forms usage for data processing, order forms through purchasing, maintain inventory of forms at site;
4. Back up, reload and copy data files during critical operations;
5. Update the system with new releases and revisions;
6. Utilize and provide user training on current “inquiry” methods;
7. Create master schedule file; operate data entry equipment to enter information from lists, reports and source documents, including data regarding students, classes, teachers and rooms;
8. Set up data entry equipment to selected required programs according to data processing user’s manuals and set up selected input and output;
9. Provide and print reports needed by staff personnel, i.e., alpha directories, mailing labels, rank reports, student schedules, class rosters, etc.;
10. Check and verify student program output, correct, distribute and file same, receive and verify completeness of grade forms, and distribute same;
11. Create and update discipline, visitation and comments files;
12. Establish and maintain files of all necessary records and reports; create schedule file;
13. Operate computer and peripheral equipment, i.e. burster, decollator, printers and optical scanners;
14. Organize processing sequence based on priorities determined by school calendar in order to meet deadlines;
15. Perform general recordkeeping and clerical duties as assigned; and
16. Work with students, staff and parents as needed to accomplish any of the duties listed above.

KNOWLEDGE OF:

1. Data processing methods, procedures and equipment.

ABILITY TO:

1. Operate data processing and other office equipment;
2. Learn and interpret appropriate practices and procedures;
3. Establish flow of work to meet scheduled deadlines;
4. Prepare and maintain organized reports and complex records;
5. Compare and verify accuracy of data;
6. Adequately perform required typing/keyboarding;
7. Perform responsible clerical work in connection with data processing;
8. Follow oral and written instructions;
9. Assume responsibility and exercise sound judgment;
10. Establish and maintain effective relationships with others;
11. Detect omissions, errors, differences and similarities in data;
12. Maintain strict confidentiality of privileged information; and
13. Maintain work pace appropriate to given work load.

EXPERIENCE/TRAINING/EDUCATION:
Any combination equivalent to:
1. Graduation from high school including or supplemented by courses in office procedures, typing, keyboarding or data entry; and
2. Two years of clerical experience.

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(end job description)

Supplemental Questions:

*Please review and answer the following questions. Answers should assess your knowledge of each item as Basic, Intermediate or Advanced. Support your assessment by including examples, details and explanations that demonstrate your knowledge of the various software platforms. Attach your answers to your application. 

 1.      Please describe your comfort level and knowledge of Google Docs and/or Microsoft Word. Give examples of how you have used the system/s. 

 2.      Please describe your comfort level and knowledge of Google Sheets and/or Microsoft Excel. Give examples of how you have used the system/s. Detail the features and functions you are familiar with.

 3.      Please describe your comfort level and knowledge of Aeries or any other Student Information System, or database management system. Give examples of how you have used the system/s. 

 4.      Please describe your experience in the clerical/data entry field and explain how you are qualified for this position. Please include your experience with any other software applications and/or office equipment not mentioned previously.

 5.      What is your typing speed?    _________WPM

 Please attach a typing certificate in the attachment section of this application to verify. If you do not have one, you may go to www.typing.com, under “student”, select “typing test”, take the 5 minute test and attach a screenshot which shows your result.