DEFINITION To perform a variety of complex and responsible clerical and secretarial duties; oversee the clerical support functions of the school office; and perform related duties as assigned. May exercise functional supervision over clerical positions and/or student services. EXAMPLES OF DUTIES •Act as receptionist; screen calls and visitors, and refer inquiries as appropriate •Explain District and school policies and procedures in person or by phone; assist students, parents and teachers •Make appointments and arrange conferences and meetings as directed by an administrator •Compose routine correspondence and independently prepare correspondence not requiring administrator’s personal attention •Type a variety of material from rough draft or verbal instructions •Transcribe dictation from rough draft, or dictaphone recordings as assigned •Perform routine personnel, budget, and payroll functions; order, receive, and store a variety of office and school supplies •Gather, organize, and prepare information for reports •Initiate and maintain a variety of files and records of information such as payroll, budget, and personnel; maintain records of vacation time and sick leave taken by classified staff •Maintain various financial and statistical records •Verify, balance and adjust accounts; post, assemble, and tabulate the school budget and categorical budgets •Maintain financial records of cash transactions and receipts issued; rebate monies to accounting •Administer first aid to students as necessary •Maintain control of keys for the entire school •Required to operate a personal computer for the purpose of word processing, data entry, and/or database inquiry •Maintain site, room and computerized inventory of furniture, equipment, and instructional materials •Maintain regular and prompt attendance in the work place MINIMUM QUALIFICATIONS Knowledge of: •English usage, spelling, grammar, and punctuation. •Modern school office methods, procedures, and equipment. •Business letter writing techniques. •Record keeping principles and procedures. •Rules, regulations, laws and policies governing the District. •Principles of supervision, training and performance evaluation. •Bookkeeping and accounting procedures. •Oral and written communication skills. And the ability to: •Learn the procedures and operating details of the school to which assigned •Interpret and apply District and school policies, laws, and rules •Establish and maintain effective working relationships with staff, students and the general public •Type at a speed of 45 words per minute •Transcribe dictated material by using any appropriate skills such as transcriber or speed writing •Perform mathematical calculations quickly and accurately •Work independently in the absence of supervision •Analyze situations carefully and adopt effective courses of action •Compile and maintain complex and extensive records and prepare reports •Understand and carry out oral and written directions •Train assigned staff •Communicate effectively, orally and in writing •Assist with training clerical staff as assigned •Physical capability sufficient to perform job tasks •Develop and maintain cooperative working relationships with those contacted in the course of work •Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described Education, Training, and Experience: Any combination of education, training and/or experience equivalent to completion of the twelfth grade and three years of broad and varied experience required in secretarial or clerical work, preferably including at least one year in a school district at the secondary level. WORKING CONDITIONS Indoor work environment PHYSICAL DEMANDS Employee in this position must have/be able to: •Enter data into a computer terminal/typewriter and operate standard office equipment •Sit for extended periods of time •See and read a computer screen and printed matter with or without vision aids •Hear and understand speech at normal levels and on the telephone, with or without hearing aids •Lift and/or carry up to 25 lbs at waist height for short distances •Bend at the waist •Reach overhead, above the shoulders and horizontally, grasp, push/pull