Antelope Valley College

Foundation Coordinator

Salary: $5,035.58 Monthly

Deadline: 5/30/2025 11:59 PM Pacific

Full job description and OFFICIAL application available ONLY at: http://50.73.55.13/counter.php?id=302716

Under the direction of Executive Director, Foundation; track and monitor a variety of technical office activities and communications; coordinate the planning, scheduling logistics and technical support systems for Foundation programs and events; coordinate events, programs and activities of the Foundation; and to perform a variety of technical tacks relative to assigned area of responsibility.

REPRESENTATIVE DUTIES

• Organize and manage the day-to-day activities of the Foundation Office to assure efficient and effective office operations; organize and coordinate office activities and communications.

• Perform a variety of duties independently in support of Foundation functions; interpret and apply rules and regulations as appropriate; provide administrative support for the department's fund raising, alumni relations, scholarship program, and internal/external communication activities.

• Coordinate communication and activities with other District departments' staff, students, vendors, outside organizations and the public; obtain and provide information and assist in resolving disagreements, questions and issues as appropriate.

• Function as clearinghouse for all matters relating to the Foundation, fundraising, and scholarships by private donors; develop prospective donors by building relationships by initiating contacts, answering questions, performing follow-up calls, and sending "thankyou" letters.

• Coordinate and/or manage the Foundation's fundraising events such as recruiting volunteers, overseeing registration of attendees and coordinating auctions. 

• Assemble and compile data for special projects as assigned. 

• Operate a personal computer to enter data, maintain records and generate reports; use word processing, spreadsheet and web-based software; receive and send e-mail and perform research on internet. 

• Serve as liaison among Foundation Office and other District departments and outside organizations; respond to and resolve questions, complaints and requests from staff, faculty and the public. 

• Maintain and organize a variety of records, logs and files including donor information of a confidential nature. 

• Attend a variety of meetings and functions.  

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

A.A. Degree in General Business or Public Relations or equivalent degree and three years of increasingly responsible high-level clerical and office coordination experience.

OTHER INFORMATION

KNOWLEDGE OF: 

• 501(c)3 Law and Regulations.

• Modern administrative support techniques. 

• Interpersonal skills using tact, patience and courtesy. 

• Telephone techniques and etiquette.

• Public relations techniques. 

• Modern office procedures, methods and equipment including computers and financial software applications such as Microsoft Office (Word, Excel). 

• Principles and procedures of record keeping. 

• English usage, spelling, punctuation and grammar.

• Pertinent federal, state and local codes, laws and regulations.

• Modern office procedure, methods and computer equipment. 

ABILITY TO:  

• Perform work involving the use of independent judgment and initiative. 

• Prepare accurate and complete reports by gathering and organizing data from a variety of sources.

• Interpret and apply administrative and departmental policies, procedures and regulations. 

• Perform a variety of project management functions. 

• Independently prepare correspondence and memoranda.

• Perform planning, organizational and troubleshooting skills. 

• Plan and organize work; meet schedules and timelines.

• Make appropriate arrangements for meetings, activities and events. 

• Assure compliance and accountability in regards to District policies and procedures and all applicable federal, state, and local laws, codes and regulations. 

• Maintain a calendar of activities and schedule meetings and events appropriately. 

• Operate office equipment including computers and supporting word processing (Word), and spreadsheet (Excel). 

• Respond to requests and inquiries from faculty, staff and students and the public. 

• Analyze situations accurately and adopt an effective course of action. 

• Work independently in the absence of supervision. 

• Prioritize tasks and follow through on projects. 

• Type/word process at a speed necessary for successful job performance. 

• Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. 

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:   Receives direction from the Executive Director, Foundation. Provides work direction to student and hourly workers and community volunteers.

CONTACTS:  Deans, Directors, managers, co-workers, other departmental staff, students, outside agencies, and the general public.

PHYSICAL EFFORT:

Dexterity of hands and fingers to operate a computer keyboard.

Sitting or standing for extended periods of time.

Lifting light objects.

Reaching to file and retrieve records.

Ability to travel to a variety of locations on and off campus to conduct Foundation business.

WORKING CONDITIONS:

Busy office environment

Constant interruptions

Usual assignments are worked during regular office hours with occasional evening/weekend hours required.

For a complete listing and details of all open positions and how to apply, select the HR & Employment link on the AVC Web site at https://www.schooljobs.com/careers/avc or contact the Human Resources Office at (661) 722-6311; Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster, CA 93536.