School Office Assistant, Secondary ***OPEN TO INTERNAL CANDIDATES ONLY*** at Apple Valley Unified School District
IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY
This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.
Job Summary
Job Summary
OPEN TO CURRENT CONTRACTED AVUSD EMPLOYEES ONLY - Outside applicants/substitutes are not eligible for position & will automatically be screened out Application review will not begin until after the application deadline has closed There will be mandatory testing for this position.
Job Description / Essential Elements:
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APPLE VALLEY UNIFIED SCHOOL DISTRICT
CLASS TITLE: SCHOOL OFFICE ASSISTANT, SECONDARY
BASIC FUNCTION
Under direction of an assigned supervisor, perform varied and responsible clerical support duties in a school office; provide specialized office assistance in the counseling, health, attendance or other guidance office; and prepare and maintain student records.
DISTINGUISHING CHARACTERISTICS
The School Office Assistant, Secondary typically is assigned responsible specialized duties related to functions such as counseling, health or attendance at a school. The School Office Assistant, Elementary provides overall office assistance and performs the duties of the School Office Coordinator I at an elementary school as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Incumbents in the classification may not perform all of these tasks or may perform similar related tasks not listed here.
- Operate a computer and related software and enter data related to student test scores, program changes, grades, attendance and personal data; operate office machines including typewriter, copier and calculator. (E1)
- Perform responsible and specialized clerical duties in a school office; keep calendar for an administrator. (E1)
- Type, duplicate, process and distribute a wide variety of materials including bulletins, memoranda, correspondence, lists, reports, requisitions and other forms. (E1)
- Perform receptionist duties, greeting visitors and providing directions and information. (E2)
- Issue absence slips, passes and admit slips to students. (E3)
- Operate a two-way radio. (E3)
- Provide information to parents, students and the public regarding school and District policies, rules and regulations. (E3)
- Assist in maintaining attendance records and communicate with parents, students, faculty and administrators regarding attendance issues as assigned.
- Count money and maintain financial records.
- Maintain health and immunization records and initiate exclusion procedures as needed.
- Monitor student behavior in the office.
- Order office supplies.
- Prepare cum folders and send for or transmit records to other districts as assigned.
- Provide first aid to ill and injured students and staff as assigned; administer medications according to established policies and procedures.
- Register new students, assuring accuracy and proper completion of required forms as assigned.
- Review class lists and ADA report to assure accuracy as assigned.
- Train and provide work direction to student workers as assigned.
- Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
The requirements listed below are representative of knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.
EDUCATION AND EXPERIENCE:
A. Graduation from High School or equivalent.
B. Three (3) years of increasing clerical experience involving public contact of atleast two (2) years in a school office preferred.
Or
Any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education.
LICENSES AND OTHER REQUIREMENTS:
- A certificate stating freedom from Tuberculosis.
- A valid California Drivers License preferred.
- Valid First Aid Certification.
- Valid CPR Certification preferred.
KNOWLEDGE OF:
- California Education Codes and District policy.
- Correct English usage, spelling, punctuation, grammar and vocabulary.
- First aid procedures.
- Interpersonal skills including tact, courtesy and patience.
- Operation of business machines including typewriter, a PC and related software, copier and calculator.
- Record-keeping methods.
- School office methods, practices and equipment.
- Telephone etiquette.
ABILITY TO:
- Communicate effectively verbally and in writing.
- Deal tactfully and courteously with the public.
- Learn, interpret and explain a variety of rules, regulations and District policies.
- Maintain student records.
- Operate a two-way radio.
- Operate office machines including typewriter, copier and calculator.
- Perform specialized clerical duties in a school office.
- Provide first aid to ill and injured students.
- Type/keyboard 40 words per minute net.
- Maintain effective working relationships with other people.
- Operate a PC and related software.
PHYSICAL ABILITIES
- Dexterity of hands and fingers to operate a computer keyboard.
- Hearing and speaking to exchange information.
- Lift or move up to 35 pounds.
- Operating a computer keyboard for extended periods of time.
- Seeing to read and compose written materials.
- Standing for extended periods of time.
ENVIRONMENT:
- School office environment.
- Subject to demanding time lines and constant interruptions.
HAZARDS:
- Extended viewing of computer monitor.
- Sitting for an extended period of time.
Requirements / Qualifications
**PLEASE READ CAREFULLY, EVERYTHING LISTED BELOW IS REQUIRED TO APPLY** REQUIRED ON APPLICATION: 1. Completed Edjoin Application - ALL Fields Completed - Incomplete applications will be disqualified 2. Graduation from High School or Equivalent 3. Three (3) years of increasing clerical experience involving public contact of at least two (2) years in a school office preferred Or Any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education. (MUST show on application) 4. Contact Information for Three (3) Professional References: current/former supervisors/coworkers (MUST be provided on application in Professional References section)- please include email addresses REQUIRED ATTACHMENTS 1. Current Resume 2. TWO (2) Professional Letters of Recommendation from current/former supervisors/coworkers (both MUST have physical signature and be DATED within one year) - digital/typed signatures not accepted 3. Typing Test: adjusted/net speed of 40WPM minimum on a 3 or 5 minute test (results must show name, WPM results and length of test) - online tests accepted 4. Valid First Aid certification required (no online courses) - please note that BLS (Basic Life Support: CPR/AED) does not include First Aid training & is not valid for this position* *can upload proof of registration in an upcoming, in-person First Aid class in lieu of card Preferred Qualifications 1. Valid CPR Certification preferred. 2. Valid CA Driver's License preferred.
A completed application and all required documentation MUST be submitted in order to be considered and to move forward in the hiring process. *Employees selected to move forward must have an evaluation in good standing and not be currently under any disciplinary action.* Please note that all required documentation must be attached to your application in order to be considered to move forward in the hiring process. ***Failure to attach all documentation will result in your application being screened out of the process.*** Employees must be physically and mentally able to perform the essential duties of the position without hazard to themselves or others.
- CPR/First Aid Certification (FIRST AID REQUIRED - NO ONLINE COURSES ACCEPTED - NO BLS CARDS)
- Letter(s) of Recommendation (TWO (2) Professional: BOTH must be DATED within one (1) year with a physical(wet) SIGNATURE - digital/typed signatures not accepted)
- Resume (MUST be current)
- Typing Certificate (adjusted/net speed of 40 WPM, 3-5 minute test - results must show name, adjusted/net WPM results and length of test)
Requirements / Qualifications
**PLEASE READ CAREFULLY, EVERYTHING LISTED BELOW IS REQUIRED TO APPLY** REQUIRED ON APPLICATION: 1. Completed Edjoin Application - ALL Fields Completed - Incomplete applications will be disqualified 2. Graduation from High School or Equivalent 3. Three (3) years of increasing clerical experience involving public contact of at least two (2) years in a school office preferred Or Any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education. (MUST show on application) 4. Contact Information for Three (3) Professional References: current/former supervisors/coworkers (MUST be provided on application in Professional References section)- please include email addresses REQUIRED ATTACHMENTS 1. Current Resume 2. TWO (2) Professional Letters of Recommendation from current/former supervisors/coworkers (both MUST have physical signature and be DATED within one year) - digital/typed signatures not accepted 3. Typing Test: adjusted/net speed of 40WPM minimum on a 3 or 5 minute test (results must show name, WPM results and length of test) - online tests accepted 4. Valid First Aid certification required (no online courses) - please note that BLS (Basic Life Support: CPR/AED) does not include First Aid training & is not valid for this position* *can upload proof of registration in an upcoming, in-person First Aid class in lieu of card Preferred Qualifications 1. Valid CPR Certification preferred. 2. Valid CA Driver's License preferred.
A completed application and all required documentation MUST be submitted in order to be considered and to move forward in the hiring process. *Employees selected to move forward must have an evaluation in good standing and not be currently under any disciplinary action.* Please note that all required documentation must be attached to your application in order to be considered to move forward in the hiring process. ***Failure to attach all documentation will result in your application being screened out of the process.*** Employees must be physically and mentally able to perform the essential duties of the position without hazard to themselves or others.
- CPR/First Aid Certification (FIRST AID REQUIRED - NO ONLINE COURSES ACCEPTED - NO BLS CARDS)
- Letter(s) of Recommendation (TWO (2) Professional: BOTH must be DATED within one (1) year with a physical(wet) SIGNATURE - digital/typed signatures not accepted)
- Resume (MUST be current)
- Typing Certificate (adjusted/net speed of 40 WPM, 3-5 minute test - results must show name, adjusted/net WPM results and length of test)
Comments and Other Information
PLEASE NOTE, THE ONLY FORM OF COMMUNICATION YOU WILL RECEIVE THROUGHOUT THE RECRUITMENT AND HIRING PROCESS WILL BE THROUGH EMAIL.
Please add no-reply@edjoinadmin.org to your email to receive notifications.
It is your responsibility to check your email, including your SPAM/JUNK folder, for any upcoming testing and/or interview dates. It is suggested that you check your email AND your messages in your EdJoin account at least once a day once the recruitment has closed for any communications.
Problems with your online application should be directed to EdJoin at 888-900-8945 or email edjoinhelpdesk@sjcoe.net.
Comments and Other Information
PLEASE NOTE, THE ONLY FORM OF COMMUNICATION YOU WILL RECEIVE THROUGHOUT THE RECRUITMENT AND HIRING PROCESS WILL BE THROUGH EMAIL.
Please add no-reply@edjoinadmin.org to your email to receive notifications.
It is your responsibility to check your email, including your SPAM/JUNK folder, for any upcoming testing and/or interview dates. It is suggested that you check your email AND your messages in your EdJoin account at least once a day once the recruitment has closed for any communications.
Problems with your online application should be directed to EdJoin at 888-900-8945 or email edjoinhelpdesk@sjcoe.net.