Middle School Registrar and Administrative Assistant at Menlo School

Job Summary

Job Summary

The Middle School Registrar and Administrative Assistant manages student academic records, schedules, attendance, and course data, and provides comprehensive administrative support for the Middle School office. This position also serves as the receptionist, greeting families, students, faculty, and visitors, as they enter the Middle School office. This role also directly supports the Assistant Director of the Middle School in projects related to student life, discipline, faculty onboarding, and other duties as assigned. General Administrative Duties Serve as a welcoming front desk presence, greeting visitors, parents, and students, answering phones, and providing information or direction promptly as needed. Update and maintain emergency binders with hard copies of class rosters, teacher schedules, and emergency protocols. Maintain and update faculty and student life bulletin boards. Coordinate with the Facilities department regarding signage, keys, and set-up for events. Assist in organizing and storing office and faculty supplies, and ensuring the Middle School office common areas are neat and stocked, including the refrigerator. Make copies and color copies as requested by faculty, submit service requests for office copy machines, and provide initial support for copier troubleshooting. Proofread the community ZipNotes email newsletter every week and make corrections as needed. Use ZipNotes and other emails and calendar information to create and distribute the weekly Student Announcements email newsletter. Other administrative duties as assigned. Registrar Duties Manage and maintain accurate student records, including attendance reports, grades, transcripts, class schedules, and locker assignments. Generate timely and accurate grade reports (Quarter, Semester, Trimester), transcripts on request, and distribute family report card notices through MailChimp. Organize and execute assignments related to teacher and student scheduling data with the Te

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