School Services Secretary - Ocean Knoll Elementary at Encinitas Union Elementary
Job Description / Essential Elements:
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Encinitas Union School District
School Services Secretary
DEFINITION: Under supervision, performs and coordinates varied and responsible clerical services, meets and greets visitors and provides routine factual information upon request.
DUTIES: Performs a wide variety of clerical work including typing, proofreading, data entry, filing, recording information, receiving and routing telephone calls, greeting visitors, providing information on routine procedural or directional questions. Prepares student registration, release and transfer documents; maintains student attendance records; assists in the maintenance of student records, including entering test scores and grades; maintains personnel time reports and attendance records; maintains school lunch counts and bus pass reports and records. Takes and transmits messages as appropriate; receives, sorts, and routes incoming mail; and may administer head lice checks, basic and occasional first aid and dispense prescribed medication to individual students in accordance with District policy. Does other related work as assigned.
EMPLOYMENT STANDARDS
Knowledge of
.....Modern office procedures and equipment
.....correct English usage, spelling, grammar, punctuation, and arithmetic
.....basic first aid procedures
Ability to
.....work efficiently with frequent interruptions
.....learn and interpret school and District policies, rules, regulations, and procedures
.....assume responsibility for school procedures as directed and use good judgment in the performance of duties
.....perform responsible clerical functions
.....compose routine correspondence with minimal direction
.....make arithmetical calculations with speed and accuracy
.....compile and maintain accurate records and prepare clear and concise reports
.....type at a corrected speed of 50 words per minute
.....establish and maintain cooperative working relationships with others
.....understand and carry out oral and written directions
.....obtain basic first aid and CPR certificates
.....use tact, diplomacy, discretion and confidentiality
Experience
.....two years of responsible clerical experience; service with school age children desirable
Education
.....equivalent to completion of twelfth grade including or supplemented by courses in typing and office procedures
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand, sit, and reach with hands and arms. The
employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving
mechanical parts and is occasionally exposed to fumes or airborne particles.
The noise level in the work environment is usually moderate.
Range: 9.5 9/25/97
Requirements / Qualifications
Letter of Introduction Current Resume 3 Current Letters of Reference (All within one year and at least one from supervisor)
Requirements / Qualifications
Letter of Introduction Current Resume 3 Current Letters of Reference (All within one year and at least one from supervisor)
Comments and Other Information
The Encinitas Union School District is seeking a detail-oriented and customer-service-focused School Services Secretary to support the dynamic school office at Ocean Knoll Elementary School. This position involves performing a variety of clerical duties, including student registration, attendance tracking, and serving as the first point of contact. The ideal candidate will be organized, approachable, and able to manage multiple tasks while maintaining confidentiality and professionalism. Strong communication skills and proficiency with modern office procedures are essential. Join our dedicated team and help create a welcoming environment for students, staff, and families. For a detailed list of responsibilities and qualifications, please refer to the full job description.
Hours: 40 hours per week; 8 hours per day - Monday through Friday.
Benefits Include: Medical, Dental, Vision, Life Insurance, CalPERS Retirement.
District's Vision: Encinitas Union School District ignites the limitless potential of all learners.
District's Values:
Joy -Through an intentional focus on the whole person, we create joyful learning environments for everyone.
Belonging - We ensure everyone feels valued, affirmed and celebrated.
Integrity - We practice honesty, transparency, and vulnerability to cultivate trust.
Service - We use our skills and resources to positively impact the environment and the lives of others.
Innovation - We are curious, creative and resourceful in pursuit of novel solutions to complex problems.
The selection process will consist of paper screening, a district administered test, pre-interview reference checks, panel interview, and performance task. Applicants who are selected after a paper screening will be invited to take the District Competency Exam on Wednesday, May 28, 2025. Panel interviews will be scheduled for qualifying applicants on Friday, May 30, 2025 - time TBD.
Salary placement dependent upon experience; up to 6 years of work experience in the same or comparable classification is taken into consideration for salary placement.
NOTE: This posting may be closed before May 25, 2025 based on applicant pool/district needs.
Successful candidates will be required to pass fingerprint background check, physical and drug screen and provide negative Tuberculin Skin Test result prior to working in Encinitas Union School District. Fingerprinting and TB test at applicant's expense. Physical/drug screen paid by EUSD. Original Social Security Card and Drivers License required at the time of hire.
The Encinitas Union School District (EUSD) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. For inquiries or complaints related to employee-to-employee, student-to-employee, or work/ employment related discrimination or harassment, contact: Angelica Lopez, Assistant Superintendent, Administrative Services, 101 South Rancho Santa Fe Road, Encinitas, CA, 92024; (760) 944 4300 Ext 1181.
If you have difficulty completing your on-line application, contact EdJoin's help desk at 1-888-900-8945. Remember, EdJoin does not support documents in Word format (.doc or .docx)
Comments and Other Information
The Encinitas Union School District is seeking a detail-oriented and customer-service-focused School Services Secretary to support the dynamic school office at Ocean Knoll Elementary School. This position involves performing a variety of clerical duties, including student registration, attendance tracking, and serving as the first point of contact. The ideal candidate will be organized, approachable, and able to manage multiple tasks while maintaining confidentiality and professionalism. Strong communication skills and proficiency with modern office procedures are essential. Join our dedicated team and help create a welcoming environment for students, staff, and families. For a detailed list of responsibilities and qualifications, please refer to the full job description.
Hours: 40 hours per week; 8 hours per day - Monday through Friday.
Benefits Include: Medical, Dental, Vision, Life Insurance, CalPERS Retirement.
District's Vision: Encinitas Union School District ignites the limitless potential of all learners.
District's Values:
Joy -Through an intentional focus on the whole person, we create joyful learning environments for everyone.
Belonging - We ensure everyone feels valued, affirmed and celebrated.
Integrity - We practice honesty, transparency, and vulnerability to cultivate trust.
Service - We use our skills and resources to positively impact the environment and the lives of others.
Innovation - We are curious, creative and resourceful in pursuit of novel solutions to complex problems.
The selection process will consist of paper screening, a district administered test, pre-interview reference checks, panel interview, and performance task. Applicants who are selected after a paper screening will be invited to take the District Competency Exam on Wednesday, May 28, 2025. Panel interviews will be scheduled for qualifying applicants on Friday, May 30, 2025 - time TBD.
Salary placement dependent upon experience; up to 6 years of work experience in the same or comparable classification is taken into consideration for salary placement.
NOTE: This posting may be closed before May 25, 2025 based on applicant pool/district needs.
Successful candidates will be required to pass fingerprint background check, physical and drug screen and provide negative Tuberculin Skin Test result prior to working in Encinitas Union School District. Fingerprinting and TB test at applicant's expense. Physical/drug screen paid by EUSD. Original Social Security Card and Drivers License required at the time of hire.
The Encinitas Union School District (EUSD) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. For inquiries or complaints related to employee-to-employee, student-to-employee, or work/ employment related discrimination or harassment, contact: Angelica Lopez, Assistant Superintendent, Administrative Services, 101 South Rancho Santa Fe Road, Encinitas, CA, 92024; (760) 944 4300 Ext 1181.
If you have difficulty completing your on-line application, contact EdJoin's help desk at 1-888-900-8945. Remember, EdJoin does not support documents in Word format (.doc or .docx)
Application Deadline
5/25/2025 5:00 PM Pacific
Date Posted
5/6/2025
Contact
Number of Openings
1
Salary
Pay Range
$21.96 - $28.28 Per Hour
$21.96 - $28.28 Per Hour
Length of Work Year
192 days during the school year
Employment Type
Full Time