School Office Assistant, Elementary ***OPEN TO INTERNAL CANDIDATES ONLY*** at Apple Valley Unified School District
IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY
This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.
Job Summary
Job Summary
OPEN TO CURRENT CONTRACTED AVUSD EMPLOYEES ONLY - Outside applicants/substitutes are not eligible for position & will automatically be screened out Application review will not begin until after the application deadline has closed There will be mandatory testing for this position.
Job Description / Essential Elements:
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APPLE VALLEY UNIFIED SCHOOL DISTRICT
JOB TITLE: SCHOOL OFFICE ASSISTANT, ELEMENTARY
BASIC FUNCTION
Under direction of the Principal, perform varied and responsible clerical support duties in a year-round elementary school office; provide first aid to ill and injured students; prepare and maintain student records; perform the duties of the School Office Manager when absent or as assigned.
DISTINGUISHING CHARACTERISTICS
The School Office Assistant, Elementary provides overall office assistance and performs the duties of the School Office Manager at an elementary school as needed. The School Office Assistant, Secondary typically is assigned responsible specialized duties related to functions such as counseling, health or attendance at a secondary school.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Incumbents in the classification may not perform all of these tasks or may perform similar related tasks not listed here.
- Perform responsible and varied clerical duties in an elementary school office. (E1)
- Perform data entry and generate required lists, records and reports upon request. (E1)
- Register new students, assuring accuracy and proper completion of required forms. (E1)
- Prepare cum folders and send for or transmit records to other districts. (E1)
- Answer the telephone and direct the caller to the proper party; sort and distribute mail; order office supplies. (E1)
- Provide information to parents, students and the public regarding school and District policies, rules and regulations. (E1)
- Maintain attendance records and communicate with parents, students, faculty and administrators regarding attendance issues; monitors students coming in early and leaving late. (E1)
- Maintain data related to student records, test scores, program changes, grades, attendance and personal data. (E1)
- Type, duplicate, process and distribute a wide variety of materials including bulletins, memoranda, correspondence, lists, reports, requisitions and other forms. (E1)
- Review class lists and ADA report to assure accuracy. (E2)
- Maintain health and immunization records and initiate exclusion procedures as needed. (E2)
- Provide first aid to ill and injured students and staff; administer medications according to established policies and procedures. (E2)
- Issue passes and admit slips to students and adults.
- Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
The requirements listed below are representative of knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.
EDUCATION AND EXPERIENCE
A. Graduation from High School or equivalent
B. Two (2) years of increasing clerical experience involving public contact in a school office preferred Or Any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education.
LICENSES AND OTHER REQUIREMENTS:
- A certificate stating freedom from Tuberculosis.
- A valid California Drivers License preferred.
- Valid First Aid Certification.
- Valid CPR Certification preferred.
KNOWLEDGE OF:
- School office methods and practices.
- Modern office equipment including PC and related software.
- Attendance procedures and policies.
- First aid procedures.
- Correct English usage, spelling, punctuation, grammar and vocabulary.
- Operation of business machines including typewriter, computer terminal, copier and calculator.
- Record-keeping methods.
ABILITY TO:
- Perform complex clerical duties in a year-round school office.
- Operate office machines including typewriter, copier and calculator.
- Learn, interpret and explain a variety of rules, regulations and District policies.
- Type/keyboard 45 words per minute net.
- Maintain student records.
- Provide first aid to ill and injured students.
- Communicate effectively verbally and in writing.
- Operate a PC and related software.
- Maintain effective working relationships with other people.
PHYSICAL ABILITIES
- Hearing and speaking to exchange information.
- Standing for extended periods of time.
- Seeing to read and compose written materials.
- Operating a computer keyboard for extended periods of time.
- Dexterity of hands and fingers to operate a computer keyboard.
- Lift or move up to 35 pounds.
ENVIRONMENT:
- School office environment.
- Subject to demanding time lines and constant interruptions.
- Occasionally exposed to outside weather conditions.
- Occasionally works evenings or on weekends.
HAZARDS:
- Extended viewing of computer monitor.
- Sitting for an extended period of time.
Requirements / Qualifications
**PLEASE READ CAREFULLY, EVERYTHING LISTED BELOW IS REQUIRED TO APPLY: REQUIRED ON APPLICATION: 1. Completed Edjoin application - ALL fields completed - Incomplete applications will be disqualified 2. Graduation from High School or Equivalent. 3. Two (2) years of increasing clerical experience involving public contact, in a school office preferred OR any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education. 4. Contact information for three (3) Professional References: current/former supervisors/coworkers (MUST be provided on application in the Professional References section, please include email address) REQUIRED TO BE UPLOADED IN ATTACHMENTS: 1. Current Resume - MUST be current 2. Two (2) Professional Letters of Recommendation from current/former supervisors/coworkers (both MUST have physical signature and be DATED within one year) - digital signatures not accepted 3. Typing Test: adjusted/net speed 40wpm minimum on a 3-5 minute test (results must show name, WPM results and length of test) - online tests accepted 4. Valid First Aid certification required (no online courses) - please note that BLS (Basic Life Support) does not include First Aid training & is not valid for this position* *can upload proof of registration in an upcoming, in-person First Aid class in lieu of card
***Must meet minimum requirements per the job description. Applicants encouraged to review entire job description before applying.*** A completed application and all required documentation MUST be submitted in order to be considered and to move forward in the hiring process. *Employees selected to move forward must have an evaluation in good standing and not be currently under any disciplinary action.* Please note that all required documentation must be attached to your application in order to be considered to move forward in the hiring process. ***Failure to attach all documentation will result in your application being screened out of the process.*** Employees must be physically and mentally able to perform the essential duties of the position without hazard to themselves or others.
- CPR/First Aid Certification (FIRST AID REQUIRED - NO ONLINE COURSES ACCEPTED - NO BLS CARDS)
- Letter(s) of Recommendation (Two (2) Professional: both must be DATED within one (1) year with a physical (wet) SIGNATURE - digital/typed signatures not accepted )
- Resume (MUST be current)
- Typing Certificate (adjusted/net 40 wpm minimum (3-5 minute test: results MUST show name, length of test, & adjusted/net results))
Requirements / Qualifications
**PLEASE READ CAREFULLY, EVERYTHING LISTED BELOW IS REQUIRED TO APPLY: REQUIRED ON APPLICATION: 1. Completed Edjoin application - ALL fields completed - Incomplete applications will be disqualified 2. Graduation from High School or Equivalent. 3. Two (2) years of increasing clerical experience involving public contact, in a school office preferred OR any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education. 4. Contact information for three (3) Professional References: current/former supervisors/coworkers (MUST be provided on application in the Professional References section, please include email address) REQUIRED TO BE UPLOADED IN ATTACHMENTS: 1. Current Resume - MUST be current 2. Two (2) Professional Letters of Recommendation from current/former supervisors/coworkers (both MUST have physical signature and be DATED within one year) - digital signatures not accepted 3. Typing Test: adjusted/net speed 40wpm minimum on a 3-5 minute test (results must show name, WPM results and length of test) - online tests accepted 4. Valid First Aid certification required (no online courses) - please note that BLS (Basic Life Support) does not include First Aid training & is not valid for this position* *can upload proof of registration in an upcoming, in-person First Aid class in lieu of card
***Must meet minimum requirements per the job description. Applicants encouraged to review entire job description before applying.*** A completed application and all required documentation MUST be submitted in order to be considered and to move forward in the hiring process. *Employees selected to move forward must have an evaluation in good standing and not be currently under any disciplinary action.* Please note that all required documentation must be attached to your application in order to be considered to move forward in the hiring process. ***Failure to attach all documentation will result in your application being screened out of the process.*** Employees must be physically and mentally able to perform the essential duties of the position without hazard to themselves or others.
- CPR/First Aid Certification (FIRST AID REQUIRED - NO ONLINE COURSES ACCEPTED - NO BLS CARDS)
- Letter(s) of Recommendation (Two (2) Professional: both must be DATED within one (1) year with a physical (wet) SIGNATURE - digital/typed signatures not accepted )
- Resume (MUST be current)
- Typing Certificate (adjusted/net 40 wpm minimum (3-5 minute test: results MUST show name, length of test, & adjusted/net results))
Comments and Other Information
Please note, the only form of communication you will receive throughout the recruiting and hiring process will be through email.
Please add no-reply@edjoinadmin.org to your email to receive notifications.
It is your responsibility to check your email, including your SPAM/JUNK folder, for any upcoming testing and/or interview dates.
We recommend applicants check their email once a day from the application closing date.
Problems with your online application should be directed to Edjoin at 888-900-8945 or email edjoinhelpdesk@sjcoe.net.
Comments and Other Information
Please note, the only form of communication you will receive throughout the recruiting and hiring process will be through email.
Please add no-reply@edjoinadmin.org to your email to receive notifications.
It is your responsibility to check your email, including your SPAM/JUNK folder, for any upcoming testing and/or interview dates.
We recommend applicants check their email once a day from the application closing date.
Problems with your online application should be directed to Edjoin at 888-900-8945 or email edjoinhelpdesk@sjcoe.net.