STUDENT RECORDS SPECIALIST - (Job Posting #133) (Bilingual/Biliterate & Non-Bilingual). All future vacancies due to promotions, retirements, or resignations will be filled from this six month Eligibility List. at Rialto Unified School District
About the Employer
MISSION: The mission of the Rialto Unified School District, the bridge that connects students to their aspirations for the future, is to ensure each student achieves personal and career fulfillment within a global society, through a vital system distinguished by: • High expectations for student achievement • Safe and engaging learning environments • Effective family and community involvement • Learning opportunities beyond the traditional school setting • Appreciation of universal diversity BELIEFS: We believe that… • Everyone has unique talent • There is boundless power in all of us • All people have equal inherent worth • Diversity is strength • Each person deserves respect • High expectation inspires high achievement • Risk is essential to success • Common and individual interest are reciprocal • Integrity is critical to trust • Honest conversation leads to understanding • Music is the universal language • A strong community benefits all of its members • Everyone can contribute to the good of the community
Job Summary
Job Summary
DEFINITION: Under the direction of an assigned Administrator or Supervisor, perform a variety of clerical functions concerning the maintenance of former student’s records; prepare student records for scanning; store, duplicate and distribute scanned records as requested; prepare and maintain personnel, fiscal, and risk management Class I records; perform other job-related duties as assigned and/or as required.
Requirements / Qualifications
**IMPORTANT NOTE** - THE RIALTO USD EDJOIN APPLICATION HAS BEEN REVISED. PLEASE REVIEW ALL SECTIONS OF THE APPLICATION TO ENSURE THAT IT IS FULLY COMPLETED. EDUCATION: Verification of a High School diploma, a GED certificate, or a higher degree is required at time of hire. EXPERIENCE: Two years of experience performing varied general office or clerical functions involving student and District record management. Recent job-related experience within the last five years is required. PREFERRED QUALIFICATIONS: Course work in typing, record management, and general office practices is preferred, but not required. KNOWLEDGE OF: Modern office procedures, methods, strategies and techniques, particularly regarding student record management. English usage, spelling, grammar, punctuation and mathematical concepts. Standard office machines and equipment, record storage, retrieval and management systems. ABILITY TO: Operate a computer using related software applications effectively and efficiently. Perform general clerical work with speed and accuracy. Make simple mathematical calculations accurately. Communicate effectively, both orally and in writing. Understand and follow oral and written directions. Establish and maintain cooperative working relationships. Bilingual/Biliterate positions require proficiency in both oral and written Spanish and may require translating from English to Spanish and from Spanish to English.
A COMPLETE EDJOIN APPLICATION WILL CONSIST OF:
- Letter(s) of Recommendation (Two (2) Letters are required. All letters MUST be SIGNED and DATED within the last two years (Typed or Electronic signatures will not be accepted.)
- Resume
Requirements / Qualifications
**IMPORTANT NOTE** - THE RIALTO USD EDJOIN APPLICATION HAS BEEN REVISED. PLEASE REVIEW ALL SECTIONS OF THE APPLICATION TO ENSURE THAT IT IS FULLY COMPLETED. EDUCATION: Verification of a High School diploma, a GED certificate, or a higher degree is required at time of hire. EXPERIENCE: Two years of experience performing varied general office or clerical functions involving student and District record management. Recent job-related experience within the last five years is required. PREFERRED QUALIFICATIONS: Course work in typing, record management, and general office practices is preferred, but not required. KNOWLEDGE OF: Modern office procedures, methods, strategies and techniques, particularly regarding student record management. English usage, spelling, grammar, punctuation and mathematical concepts. Standard office machines and equipment, record storage, retrieval and management systems. ABILITY TO: Operate a computer using related software applications effectively and efficiently. Perform general clerical work with speed and accuracy. Make simple mathematical calculations accurately. Communicate effectively, both orally and in writing. Understand and follow oral and written directions. Establish and maintain cooperative working relationships. Bilingual/Biliterate positions require proficiency in both oral and written Spanish and may require translating from English to Spanish and from Spanish to English.
A COMPLETE EDJOIN APPLICATION WILL CONSIST OF:
- Letter(s) of Recommendation (Two (2) Letters are required. All letters MUST be SIGNED and DATED within the last two years (Typed or Electronic signatures will not be accepted.)
- Resume
Comments and Other Information
Applicants must detail specifically how they meet the requirements of the position. All sections of the application must be FULLY completed even if a resume is submitted. Resumes will not be accepted in lieu of the completed application. An incomplete application will not be considered.
All applications (outside and in-house) along with the required attachments must be submitted through EDJOIN.org, no later than 4:00 PM on the closing date. Paper applications and required attachments will not be accepted.
ALL APPLICANTS MUST HAVE A VALID E-MAIL ADDRESS.
Qualified applicants will be notified for testing and interviews via the e-mail address provided through EDJOIN. After applying for a position, all applicants should check their e-mail daily for testing dates and status of their application. The District is not responsible for district e-mails that may go into an applicant’s junk/spam mailbox. It is important for applicants to check their e-mail and ensure that all district e-mails are delivered to their inbox.
Test date and location to be determined after the position closes. Qualified applicants will be notified by e-mail regarding the date, time, and location of the test. No late arrivals will be admitted. A valid picture identification card, issued by a government agency, is required. Qualified applicants will be contacted via e-mail regarding the status of the process.
All offers of employment are made contingent upon the applicant passing a pre-employment physical examination, TB test and upon receipt of information from the Department of Justice and the Federal Bureau of Investigation that the applicant is not prohibited from being employed. Please be advised that the District’s practice is to not pay third party vendors for job references.
FOREIGN TRANSCRIPT EVALUATION
Individuals who have completed course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts/degrees, prior to applying for a position, and attach a copy to the application electronically. The foreign transcripts must be evaluated by one of the approved organizations, listed on the Rialto Unified School District website, in order to be accepted. These organizations are private enterprises who charge a fee for their services. Individuals pursuing a foreign transcript evaluation must follow the procedures outlined by the organization providing the evaluation. In all instances, original, official documentation will be required when requesting the evaluation.
Note: To obtain examination credits, veterans must electronically attach a copy of a DD214 (proof of service and/or disability) verification to the application.
Note: Disabled applicants may request reasonable accommodation in regard to testing procedures. Please do so prior to the closing date by calling (909) 820-7700, extension 2400.
Note: ALL APPLICANTS ARE REQUIRED TO TAKE THE NEW WRITTEN EXAM FOR THIS RECRUITMENT.
Comments and Other Information
Applicants must detail specifically how they meet the requirements of the position. All sections of the application must be FULLY completed even if a resume is submitted. Resumes will not be accepted in lieu of the completed application. An incomplete application will not be considered.
All applications (outside and in-house) along with the required attachments must be submitted through EDJOIN.org, no later than 4:00 PM on the closing date. Paper applications and required attachments will not be accepted.
ALL APPLICANTS MUST HAVE A VALID E-MAIL ADDRESS.
Qualified applicants will be notified for testing and interviews via the e-mail address provided through EDJOIN. After applying for a position, all applicants should check their e-mail daily for testing dates and status of their application. The District is not responsible for district e-mails that may go into an applicant’s junk/spam mailbox. It is important for applicants to check their e-mail and ensure that all district e-mails are delivered to their inbox.
Test date and location to be determined after the position closes. Qualified applicants will be notified by e-mail regarding the date, time, and location of the test. No late arrivals will be admitted. A valid picture identification card, issued by a government agency, is required. Qualified applicants will be contacted via e-mail regarding the status of the process.
All offers of employment are made contingent upon the applicant passing a pre-employment physical examination, TB test and upon receipt of information from the Department of Justice and the Federal Bureau of Investigation that the applicant is not prohibited from being employed. Please be advised that the District’s practice is to not pay third party vendors for job references.
FOREIGN TRANSCRIPT EVALUATION
Individuals who have completed course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts/degrees, prior to applying for a position, and attach a copy to the application electronically. The foreign transcripts must be evaluated by one of the approved organizations, listed on the Rialto Unified School District website, in order to be accepted. These organizations are private enterprises who charge a fee for their services. Individuals pursuing a foreign transcript evaluation must follow the procedures outlined by the organization providing the evaluation. In all instances, original, official documentation will be required when requesting the evaluation.
Note: To obtain examination credits, veterans must electronically attach a copy of a DD214 (proof of service and/or disability) verification to the application.
Note: Disabled applicants may request reasonable accommodation in regard to testing procedures. Please do so prior to the closing date by calling (909) 820-7700, extension 2400.
Note: ALL APPLICANTS ARE REQUIRED TO TAKE THE NEW WRITTEN EXAM FOR THIS RECRUITMENT.
Application Deadline
4/28/2025 4:00 PM Pacific
Date Posted
4/14/2025
Number of Openings
1
Salary
Pay Range
Range 35, $25.98 - $33.18 Per Hour
Range 35, $25.98 - $33.18 Per Hour
Add'l Salary Info
"Fully paid medical, dental, vision, and basic life insurance above and beyond salary for the employee and eligible dependents."
Length of Work Year
8 hours per day, 5 days per week, 12 months.
Employment Type
Full Time
Tentative Exam Date: TBA
Required Exams: WRITTEN EXAM, MS Excel Formulas, & MS Word Exams