Secretary II at Palo Alto Unified School District
Job Summary
Job Summary
EDUCATION/EXPERIENCE • Associate’s degree or equivalent required; • Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district; • Current history of employer evaluations with satisfactory marks in all areas; • Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work. OVERVIEW: Under direction, serve as secretary to an administrative official usually at the coordinator level, relieving him/her of clerical and routine administrative details; perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability. RESPONSIBILITIES: • Compose correspondence and memos from brief verbal instructions or notes; • May take dictation that includes a substantial amount of technical terminology exercising judgment in taking verbatim minutes; • Keyboard at a minimum rate of 50 words per minute from ordinary transcript or printed material; • Take dictation at a speed of not less than 100 words a minute and transcribe it accurately; • Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by the supervisor; • Work with the public answering questions involving and understanding of policies, procedures, and regulations; • Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information; • Manage many of the details of the office including making decisions based on established policies and procedures; • Compile reports from a wide variety of sources, and transmit them to other offices or agencies; • Type/keyboard difficult financial and statistical reports, budgets, contracts, etc.; • Keep detailed and accurate records of budget expenditures involving a variety of departmental budgets and
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