Data Secretary at Palo Alto Unified School District

Job Summary

Job Summary

OVERVIEW: Under general supervision, to perform a wide variety of highly complex clerical duties with considerable latitude for independent judgment, prepare data processing source documents for transmission to the student information system; and perform related work as required. RESPONSIBILITIES: • Work with school staff to prepare input documents; • Work with and prepare information for the department to ensure that all records in the Student Information System are accurate and current; • Work with the public, answering questions involving an understanding of policies, procedures, and regulations; • Act as a receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information; compile reports from a wide variety of sources, and transmit to other offices or agencies; • Schedule appointments for manager and staff; • Compose routine correspondence and forms, independently or from brief notes or oral instructions, using Microsoft Word or Works, Excel, and other spreadsheet/database software; • Set up and maintain files and records; • Learn and interpret specific rules, laws, and policies and apply them with good judgment; • Perform procedures required to prepare a variety of data processing input documents necessary to maintain accurate school records; • Compose correspondence and carry out general directions independently; • Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise, and firmness; • Keyboard at a speed of not less than 50 words per minute; • Maintain cooperative relationships with those contacted during the course of work.

Requirements / Qualifications

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