Human Resources Technician

Victor Valley College

Salary: $69,912.00 Annually

Job Type: Full-time

Job Number: 2025-461 HR TECH01

Location: CA 92395, CA

Department: Human Resources

Closing: 2/10/2025 11:59 PM Pacific

Basic Functions

FIRST DATE OF REVIEW IS SCHEDULED FOR FEBRUARY 10, 2025

THIS POSITION IS ASSIGNED TO THE HUMAN RESOURCES DEPARTMENT

THIS POSITION IS FULL-TIME, (12) MONTH, $69,912.00 ANNUALLY (RANGE 27 OF THE CLASSIFIED SALARY SCHEDULE)

FAIR LABOR STANDARDS ACT (FLSA) POSITION STATUS IS NON-EXEMPT

The current hours of this position are Monday through Friday 8:30 a.m. to 5:00 p.m. Hours of employment are subject to change based on student or departmental needs.

DEFINITION

Under general supervision, performs a variety of technical duties related to the employment, recruitment, selection and record maintenance of the District's academic, classified and student personnel; receives applications, and screens candidates based on established criteria; maintains confidential personnel files and records; and performs related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Vice President, Human Resources. Exercises no supervision over staff.

CLASS CHARACTERISTICS

This classification is responsible for independently performing a variety of technical duties in support of the District's human resources programs. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Representative Duties

EXAMPLES OF TYPICAL JOB FUNCTIONS

Management reserves the right to make reasonable accommodations so that qualified employees with verified medical conditions can perform the essential functions of the job.

• Performs a variety of technical duties related to the employment and recruitment and of the District's academic, classified and student personnel; ensures applicants meet the minimum requirements or comply with the equivalency process requirements established by mandated regulations.

• Prepares and maintains a variety of personnel-related files, statistics and documentation, such as recruitment files/records, employee personnel files, department reports, collective bargaining and other reports.

• Receives and screens applications to select qualified candidates for employment; contacts candidates regarding testing and interviewing schedules; provides applicants with other information as necessary.

• Receives and processes documentation such as personnel transaction forms, technical data, reports, contracts, and records; composes routine correspondence.

• Processes and provides human resources/employment related information to new and current employees; ensures forms and notices are completed thoroughly and properly.

• Performs a variety of recruitment activities; schedules interview panels and places on committee member calendars; within established criteria reviews applications; ensures compliance with mandated regulations.

• Serves as Certified Fingerprint Roller; fingerprints new employees and maintains applicable logs/records.

• Maintains confidentiality of information obtained in the course of assigned duties.

• Works productively and cooperatively with others by demonstrating respect, patience and equitable treatment of all internal and external customers.

• Observes and complies with District and mandated safety rules, regulations, and protocols.

• Performs other related duties as assigned.

Requirements

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to completion of the twelfth (12th) grade, supplemented by specialized training in human resources program administration.

Experience:

• Three (3) years of increasingly responsible human resources program clerical experience.

Licenses and Certifications:

• Possession, or acquisition within the probationary period of, a valid Fingerprint Roller Certification issued by the State Department of Justice, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Knowledge and Abilities

QUALIFICATIONS

Knowledge of:

• Methods, practices, terminology and procedures used in human resources administration.

• Recruitment and selection methods and processes including posting jobs, screening applications, and scheduling tests and interview/selection panels.

• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including the State Education Code.

• Established minimum qualifications for faculty, administration and other academic positions.

• District personnel policies and procedures.

• Record keeping principles and practices.

• Fingerprinting methods and techniques.

• Business mathematics.

• Principles and practices of preparing routine business correspondence.

• District and mandated safety rules, regulations, and protocols.

• Techniques of providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socio-economic, ethnic, religious and cultural backgrounds, physical ability, and sexual orientation.

• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Perform a variety of technical duties related to the employment, selection, recruitment for the District's academic, classified and student personnel.

• Distribute, screen and evaluate assigned employment applications.

• Learn, interpret, apply and explain rules, regulations, policies and procedures.

• Process a diverse range of personnel forms, contracts, and related documentation.

• Develop and maintain confidential personnel records.

• Fingerprint new employees and process results.

• Provide information and assistance to employees, supervisors and administrators.

• Update and maintain a variety of files and records.

• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.

• Communicate clearly and concisely, both orally and in writing, using appropriate English, grammar and syntax.

• Demonstrate sensitivity to, and understanding of, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds of community college students.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

APPLICATION PROCEDURES:

To be considered a candidate for this position, all materials required should be received in the Victor Valley College Office of Human Resources by the First Review Date. If a file is not complete by the First Review Date, the application may not be considered by the Screening Committee.

It is the applicant's responsibility to ensure that all requested materials are received. All material included in the application packet become District property, will not be returned, and will not be copied.

Please note, the only form of communication you will receive throughout the recruiting and hiring process will be through email. It is your responsibility to check your email for any upcoming testing and/or interview dates. This recruitment may be used to fill future vacancies.

Please note that the information provided on the application must be complete and will be the only information used to determine qualifications for the position. If it is unclear whether an applicant meets the minimum qualifications for the position from the application, that applicant will be disqualified.

VISA

Victor Valley Community College does not sponsor Visas such as H1B Visas.

A complete file consists of all of the following:

1. Completed electronically signed Victor Valley College application, which includes Contact Information, Education, Work Experience, References and Supplemental Questions.

2. Copies of college transcripts showing college coursework (If you have transcripts please attach as other). (If you are using additional experience in lieu of educational requirements, please attach a document stating as such to the transcript attachment type or you will not be able to complete your application) NOTE: Degrees must be from an accredited institution. It is the responsibility of the candidate to include U.S. evaluations of non-U.S. transcripts with their application.

You may check your status at any time by logging into Victor Valley College Online Application Site at https://www.schooljobs.com with your username and password.

Candidates wishing to apply for more than one position must apply for each position separately.

Victor Valley College is an Equal Opportunity Employer. Victor Valley College prohibits sexual harassment and assures that all employees will enjoy equal opportunity regardless of race, color, religion, marital status, sex, sexual orientation, national origin, age, disability, or status as a veteran. Employment acceptance or rejection shall be based on job-related qualifications.

To apply, please visit https://apptrkr.com/5960208

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