Payroll Supervisor at Palo Alto Unified School District

Job Summary

Job Summary

QUALIFICATIONS: EDUCATION/EXPERIENCE • Equivalent to an Associate’s degree or higher with an emphasis in Business and/or Accounting; • Three years of responsible experience in the maintenance of financial records; • Experience with computerized data entry and accounting systems. OVERVIEW: Under general direction, assist with the preparation of District Classified payrolls, requiring a high level of skill in spreadsheet use and database management. Consistent ethical behavior and the ability to maintain strict confidentiality are essential. RESPONSIBILITIES: • Responsible for the preparation of regular and variable payrolls for Classified personnel; • Prepare new employee information and enter this data into the payroll system; • Receive, check, and extend vouchers for part-time and substitute classified employees; • Recap payroll by various groups and balance against audits received from the County Office of Education; • Assist the audit staff in their Annual Review of district payroll books and records; • Answer inquiries from employees regarding pay status; • Prepare various reports and assist the Coordinator with other tasks as assigned; • Maintain close working relationships with the budget office, personnel offices operating unit, County payroll and retirement offices, and District employees; • Distribute payroll warrants and W-2 forms and answer payroll and deduction questions from employees; • Perform responsible payroll and clerical work independently; • Learn specific public laws, school district regulations, and procedures relevant to the duties required; • Demonstrate skill in a variety of computer applications, including word processing, databases, spreadsheets, and communication software; • Make arithmetical calculations with speed and accuracy; • Communicate effectively both orally and in writing; • Analyze situations accurately and adopt an effective course of action; • Deal effectively with a wide variety of personalities a

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