Under general supervision, to compile, process and maintain accounting and statistical records for one or more specialized accounts; and to do other related work as may be required.

DISTINGUISHING CHARACTERISTICS

Positions in this class perform account work of above average difficulty wherein independent action and the use of judgment is required within a framework of established procedures.  Positions in this class are distinguished from the class of Accounting Clerk by the assignment of more difficult work, greater use of discretion, and generally by a lesser degree of supervisory review of completed work.  Incumbents may have functional responsibility for a segment of financial records such as accounts payable, accounts receivable, student attendance, employee benefits, workers' compensation, and/or mandated costs accounts.  No one individual in this class will necessarily perform all of the duties listed below.

EXAMPLES OF DUTIES

Maintain financial records including general and subsidiary ledgers;
Post, check, balance and adjust accounts, including various encumbrances, expenditures and receipts;
Financial documents, attendance and enrollment records and/or employee benefits, screen for accuracy and adherence to legal and procedural requirements, and carries out procedural processing;
Post, compile, audit and balance accounts and financial data;
Compile, compute and prepare a variety of complex reports for student attendance, enrollment and class size, working independently with technology and program staffs;
Train on Zangle and frequently advise and meet site staff for technical and procedural assistance;
Independently manages all aspects of CSIS reporting;
Process and complete accounts payable procedures for payment including monitoring and auditing balances;
Maintain a variety of records for tax purposes;
May contact vendors regarding refunds and credits due the district, incorrect invoicing and problems with payments;
Based on health & welfare benefits for employees, maintain system data to process payments to insurance carriers;
Post and file employee benefit records;
Calculate payroll adjustments and make proper sick/vacation leave and salary adjustments;
May work with risk management issues;
File, process paperwork and maintain tax shelter account records;
Contact District personnel and County offices to obtain and provide information and data, and to resolve problems;
Prepare withheld returns from quarterly contributions to unemployment insurance, withheld income tax, and employee wages;
Operate adding machines, calculators, typewriter, copy machines and may operate word processing equipment and/or computer terminals;
Type correspondence, memos and reports;
May assist or relieve at other desks;
May maintain credit records, prepare invoices, maintain detailed aged receivables, follow-up on unpaid invoices, and perform bank reconciliations for district accounts.

EMPLOYMENT STANDARDS

KNOWLEDGE AND ABILITIES
Knowledge of:
Methods, practices, and terminology commonly used in bookkeeping and financial accounting, including those of an assigned area of responsibility;
Modern accounting office practices and procedures;
Basic requirements for input to computer accounting systems and utilization of computer prepared reports;
Report preparation and formats;
Correct English usage, spelling, grammar and punctuation.

Ability to:
Perform a variety of accounting functions without immediate supervision;
Prepare, review and interpret financial statements and related summaries and reports;
Make complex arithmetical calculations;
Use a variety of accounting office equipment including typewriter, bookkeeping, calculating and adding machines;
Understand and carry out oral and written instructions;
Establish and maintain an effective working relationship with those contacted in the course of work.

EDUCATION AND EXPERIENCE

Education:  Equivalent to graduation from high school, including or supplemented by courses in bookkeeping, accounting and business office procedures.

Experience:  Three (3) years of increasingly responsible and varied experience involving financial and statistical records.

SKILLS
Type at a rate sufficient to effectively perform the typing duties required of the position; proficient operation of word processing equipment and/or computer terminal; efficient use of calculators and adding machines; some positions may require ability to use "ten key" by touch.

REQUIRED LICENSES AND/OR CERTIFICATES
If driving a vehicle is required in the course of work, operator must possess a valid California Driver's License and maintain possession of such license during the course of employment; have an acceptable driving record; and must be insurable at standard rates by District's insurance carrier and maintain such insurability.