Administrative Assistant III 11/2024 at Orange County Department of Education
About the Employer
The Orange County Department of Education (OCDE) serves some of Orange County’s most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE’s vision is that “Orange County students will lead the nation in college and career readiness and success.” Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.
Job Summary
Job Summary
The Orange County Department of Education is seeking a highly skilled and organized Administrative Assistant III to join our dynamic team. This position involves performing a variety of advanced clerical, administrative, and technical support duties. Responsibilities include preparing detailed reports, maintaining specialized records and files, and ensuring accuracy in data management. You’ll coordinate logistics for large-scale events, trainings, and meetings, acting as a liaison between departments, staff, and external stakeholders. This role requires advanced proficiency in office software, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. Ideal candidates are proactive, detail-oriented, and adept at handling sensitive information with discretion. This recruitment will establish an eligibility list to fill current and future positions. If you’re ready to contribute your organizational expertise to a collaborative and impactful team, join us in supporting the educational success of Orange County!
Requirements / Qualifications
Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from high school or high school equivalency test. • Three (3) years of office administrative or secretarial experience; or an equivalent combination of training and experience.
There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Describe the administrative support tasks you have performed in previous positions. 2. Describe your method for staying organized and keeping track of deadlines. 3. Tell us how your previous work experience has prepared you to work in a customer-focused environment. 4. What software programs are you proficient with? Notice to Applicants: If you require accommodation in the application process, please inform us.
Requirements / Qualifications
Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from high school or high school equivalency test. • Three (3) years of office administrative or secretarial experience; or an equivalent combination of training and experience.
There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Describe the administrative support tasks you have performed in previous positions. 2. Describe your method for staying organized and keeping track of deadlines. 3. Tell us how your previous work experience has prepared you to work in a customer-focused environment. 4. What software programs are you proficient with? Notice to Applicants: If you require accommodation in the application process, please inform us.
Comments and Other Information
Resumes will not be accepted in lieu of the completed online application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual’s identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability.
We reserve the right to reopen, readvertise, or delay filling this position.
AA/EOE/ADA
Comments and Other Information
Resumes will not be accepted in lieu of the completed online application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual’s identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability.
We reserve the right to reopen, readvertise, or delay filling this position.
AA/EOE/ADA
Application Deadline
12/5/2024 11:59 PM Pacific
Date Posted
11/21/2024
Number of Openings
1
Salary
Pay Range
$4,548.00 - $5,975.00 Monthly
$4,548.00 - $5,975.00 Monthly
Add'l Salary Info
Classified, Range 40: Placement based on education and years of experience.
Length of Work Year
260 Days/12 Months
Employment Type
Full Time
Benefits
We provide a safe, caring, courteous, and professional environment that fosters collaborative work and individual development for employees. OCDE offers generous, comprehensive, tax-free insurance benefits options to full-time members of the staff. Benefits may be prorated for employees working fewer than 12 months per year or less than full-time. Benefits packages include medical, dental, and vision care insurance for employees and their eligible dependents, and life insurance for employees.