ASSISTANT BOOKKEEPER

THE POSITION

Under general supervision, performs any of a variety of regular clerical record keeping, record checking, typing and filing duties which follow particular routines in a school office; and performs related work as required.

RESPONSIBLE TO:            Director, Fiscal Services or Site Administrator

DISTINGUISHING CHARACTERISTICS

Positions in this class have general supervision and receive their assignments from a secretarial position or a designated supervisor.  Incumbents are expected to perform a wide variety of basic office procedural tasks and provide assistance in more complex tasks.  No supervision is exercised over other positions.  The duties listed below are typical for positions in the class collectively but no one position will necessarily include all the duties.

EXAMPLES OF DUTIES

The duties listed are typical, but not exclusive:

• Performs a variety of clerical work, including typing, proofreading, filing, checking and recording information on records.
• Inputs attendance and registration information into the computer.
• Alphabetizes files and re-files papers, cards and reports.
• Answers the telephone and provides information concerning school programs.
• Prepares and compiles various school records and reports.
• Greets visitors and provides information relative to school procedures or services.
• Operates a variety of office machines including copier, typewriter, calculators and computer.
• Assists in administration of first aid to students.
• Receives, sorts and distributes mail.
• Participates in district inservice programs.
• Receipts income and posts to ASB accounts.
• Monitors student charges and prepares balance due letters.
• Prepares cash boxes with tickets and cash for home events.
• Prepares ASB purchase orders.
• Prepares revenue potentials for fundraisers.
• Prepares game vouchers and calculates payment for officials, security, and gate workers for home events.
• Prepares post-season CIF-SS game reports and submits for payment.
• Prepares athletic transportation forms.
• Prepares student identification cards.
• Maintains on-line school web store.
• Prepares ASB Financials (monthly) for audit review.

QUALIFICATIONS GUIDE

Knowledge of:

• Correct English usage, spelling, grammar, punctuation and math.

• Standard office procedures.

Ability to:

• Perform a variety of basic clerical work with accuracy and speed.
• Learn to operate standard office equipment.
• Make arithmetical calculations accurately. 
• Receive and give information over the telephone or in person in a courteous manner.
• Work efficiently with frequent interruptions.
• Understand and carry out oral and written instructions.
• Maintain cooperative working relationships with those contacted in the course of work.
• Learn and follow office routines.

TRAINING AND EXPERIENCE

Equivalent to the completion of the twelfth grade; one (1) year clerical experience; or any combination of training and experience that could likely provide the desired knowledge and abilities.

PERSONAL QUALITIES

Maturity and judgment; clerical aptitude; willingness to learn operation of office equipment and procedures.

SKILLS

• Typing 40 words per minute.
• Knowledge in use of computer.

WORK YEAR:         202 Days

SALARY:                  Range 24

Board Approved:        1/90

Reclassified:                1/20/09

Revised:                      7/14/15