Essential Job Functions:

Attends meetings as may be assigned for the purpose of receiving and conveying information.

Composes documents (e.g. correspondence, agendas, minutes, newsletters, event programs, handbooks, bulleting, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.

Coordinates various activities (e.g. meetings, site in-service day activities, workshops, etc.) for the purpose of delivering services in conformance to established guidelines.

Maintains inventory of administrative office supplies for the purpose of ensuring availability of materials when needed.

Maintains various records (confidential and non-confidential) for the purpose of ensuring documentation for future reference in accordance with administrative and legal requirements.

Monitors assigned activities and/or program components (e.g. education code, district requirements, employee contracts, component budgets, critical timelines, etc.) For the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.

Orients new personnel (e.g. staff, substitutes, student workers, etc.) and the public for the purpose of ensuring their understanding of established policies and procedures.

Prepares written materials (e.g. board agenda items, reports, etc.) for the purpose of conveying and/or documenting information regarding district activities and/or procedures.

Processes documents and materials (e.g. schedules, billing claims, purchase orders, payroll records, work orders agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.

Researches various information (e.g. current practices, policies, education codes, grants, etc.) for the purpose of providing information, facilitating communication among departments and/or providing direction as may be required.

Schedules various activities (e.g. meetings, travel arrangements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities.

Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.

Other job Functions:

Assists other office personnel as may be required for the purpose of supporting them in the completion of their work activities.

Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel.

Job Requirements - Qualifications:

Knowledge, Skills, and Abilities:

Knowledge to perform basic math including fractions, percents, and ratios; to read technical information, create and/or compose documents and/or participate in panel discussions; and to solve practical problems and deal with a variety of concrete variables.

Skills to perform single specialized technical tasks.  Specific skills to administer personnel policies and practices; apply pertinent codes, policies, regulations and/or laws; communicate with persons of varied cultural and educational backgrounds; operate standard office equipment; perform standard bookkeeping/accounting procedures; perform standard clerical procedures; plan and manage projects; prepare and maintain accurate records; prepare budgets and financial plans; and utilize pertinent software applications.  Keyboard/computer literate.

Abilities to deal with a level of complexity of tasks that require significant flexibility with people; processing of data; coordinating of other person’s schedules and/or activities; discretion, independent action and/or judgment with regards to working with people; and interacting with persons and/or agendas that frequently change.  Specific abilities to be attentive to detail; meet deadlines and schedules; and work under time constraints.  Type 55 wpm.

Responsibility in relationship to people includes leading, guiding and/or coordinating.  Moderate opportunity exists for significant impact (positive or negative) on the organization’s mission.

Working Environment: The job functions are generally performed in an indoor environment requiring the following significant physical abilities: reaching, handling, fingering and/or feeling; sensory speaking, hearing and visual.

Educational Requirements: High school diploma or equivalent, including or supplemented by courses related to this position.

Experience Requirements: Three years job related experience is a prerequisite.

Licensing, Certification, Testing Requirements: Fingerprint/criminal justice clearance. Tuberculosis clearance.