Office Manager - Gunderson at San Jose Unified School District
Job Summary
Job Summary
As an office manager you will support the day-to-day operations of your department managing department budgets and processes, serving as the first point of contact for inquiries, as well as proactively resolving issues. This position requires strong technology and customer service skills, as well as sound independent judgment and the ability to prioritize and juggle many tasks at once with minimal direction.
Job Description / Essential Elements:
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SAN JOSE UNIFIED SCHOOL DISTRICT
I. School Secretary II
II. Definition
Under administrative direction, to act as secretary to the principal in a District middle or high school; to do a wide variety of responsible clerical work of more than average difficulty; to relieve the principal of routine administration and clerical detail; and to do related work related work consistent with the job description.
III. Examples of Duties
Handles administrative details not requiring the immediate attention of the principal; provides relevant educational information to the general school community and provides interpretations as needed. Acts as primary contact and liaison person for students, parents, staff, and community. Answers questions concerning the school program and activities; acts as office manager; acts as custodian of keys for entire school facility; schedules appointments for the principal; composes letters independently from oral or written instructions; coordinates school newsletter with principal; coordinates arrangements for use of school facility; maintains personnel files for all school staff; assists principal in obtaining substitute teachers and other personnel; processes timesheets and absence reports for payroll; provides clerical support to the administrator in charge of instructional budget and other school budgets; assists in the coordination of promotion and graduation ceremonies; prepares all necessary requisitions; coordinates the maintenance and inventory of all school equipment; orders and distributes classroom, instructional, and school supplies and equipment; routes mail; prioritizes and disseminates a variety of relevant data and other material; maintains a variety of files, documents, and reports pertinent to the school; assists with outside coaches' contracts and related paper work; acts as a resource person in assisting District maintenance/ operations/grounds personnel; may supervise other classified personnel; maintains and enters data through the use of computer terminals.
IV. Distinguishing Characteristics
V. Employment Standards
A. Knowledge of:
District/school organization, programs and policies;
Modern Office methods and practices, including filing systems, secretarial and telephone techniques, letter and report writing;
Correct English usage, spelling, grammar and punctuation;
Basic methods of financial recordkeeping and budget preparation;
Basic first aid practices.
B. Ability to:
Meet the public tactfully and courteously and to establish and maintain cooperative
and effective working relationships;
Learn to use a computer terminal and word processing and other clerical software;
Interpret and apply district/school rules and policies with good judgment;
Perform responsible and difficult secretarial work withaccuracy and speed;
Work in an atmosphere characterized by frequentinterruptions;
Deal effectively with a wide variety of personalities and situations requiring
diplomacy, friendliness, poise and firmness;
Analyze situations and adopt an effective course of action;
Make decisions within the scope of assigned authority;
Maintain complex school and student budgetary records and reports;
Type from a clear copy at a rate of not less than 55 words per minute;
Take notes and transcribe them accurately;
Learn to use office equipment and serve as key operator of copy machines.
C. Education/Training/Experience:
Completion of 12th grade or equivalent and three years of broad and increasingly
responsible experience in secretarial and clerical field.
D. Licenses/Certificates:
VI. Specific Qualifications
Must pass District clerical test.
Bilingual skill may be necessary.
Date August 16, 1988
Range 24
Position Code SS2
JBD:cf
Requirements / Qualifications
The impact you will have: As an Office Manager you will support the day-to-day operations of your department managing department budgets and processes, serving as the first point of contact for inquiries, as well as proactively resolving issues. This position requires strong technology and customer service skills, as well as sound independent judgment and the ability to prioritize and juggle many tasks at once with minimal direction. A more detailed job description is available at: https://sjusd.app.box.com/v/ClassifiedJD/file/1232558235555 Who you are: You are passionate about building and supporting an innovative workforce at San José Unified. You are a reliable professional who is collaborative, organized, and committed to supporting our students, staff, and families. You are detail-oriented and bring an outstanding attitude, customer-service focus, and desire to continuously improve. You have strong technology skills and are comfortable using a variety of computer applications
What you need for this position: Completion of 12th grade or equivalent Resume and Letter of Introduction outlining desire and qualifications for this position Spanish Bilingual preferred Roles currently available: Gunderson: 1.0 FTE - Schedule TBD When will you hear back from us: Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to talent@sjusd.org.
Requirements / Qualifications
The impact you will have: As an Office Manager you will support the day-to-day operations of your department managing department budgets and processes, serving as the first point of contact for inquiries, as well as proactively resolving issues. This position requires strong technology and customer service skills, as well as sound independent judgment and the ability to prioritize and juggle many tasks at once with minimal direction. A more detailed job description is available at: https://sjusd.app.box.com/v/ClassifiedJD/file/1232558235555 Who you are: You are passionate about building and supporting an innovative workforce at San José Unified. You are a reliable professional who is collaborative, organized, and committed to supporting our students, staff, and families. You are detail-oriented and bring an outstanding attitude, customer-service focus, and desire to continuously improve. You have strong technology skills and are comfortable using a variety of computer applications
What you need for this position: Completion of 12th grade or equivalent Resume and Letter of Introduction outlining desire and qualifications for this position Spanish Bilingual preferred Roles currently available: Gunderson: 1.0 FTE - Schedule TBD When will you hear back from us: Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to talent@sjusd.org.
Comments and Other Information
Your benefits: San José Unified offers a fantastic team and system of supports. We provide a comprehensive benefits package which includes free medical and dental coverage for our employees who work at least a 0.75 FTE (30 hours per week), as well as 27 vacation days and 13 paid holidays for 12-month employees!
Note to internal applicants: While resubmitting information we already have on file is not required, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share. Where applicable, please also note which available location you are applying to.
Who we are: San José Unified is an innovative urban school district that prepares today’s students to be the thinkers, leaders, and creators of tomorrow. We are reinventing the education system by bringing together teachers and staff with parents and students, inspiring each to discover their own greatness. Serving nearly 30,000 students from transitional kindergarten through high school in 41 schools from Downtown San José to the Almaden Valley, San José Unified is Silicon Valley’s largest and most diverse school system. We welcome instructional and support staff who are interested in making a difference in the lives of San José children.
San José Unified School District prohibits discrimination, harassment, intimidation or bullying on the basis of age, sex, sexual orientation, gender, gender identity, gender expression, ethnic group identification, race, ancestry, national origin, religion, marital, parental or family status, color, mental or physical disability, or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics in its educational programs and activities or employment practices as required by Americans with Disabilities Act (ADA), Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, Section 504 or the Rehabilitation Act of 1973, and the Vocational Education Act of 1976. The lack of English language skills will not be a barrier to admission and participation in the District’s programs. Students, parents, employees, or others who wish further information about these regulations, or who wish to file a complaint, should contact the following persons:
For Title IX, discrimination, equity or Section 504 Compliance complaints involving students:
Director of Student Services, Michelle Reghitto at 408-535-6080 ext. 13224 (mreghitto@sjusd.org), 855 Lenzen Avenue, San Jose, CA 951
For Title IX, discrimination or equity complaints involving staff:
Assistant Superintendent of Human Resources, Dominic Bejarano at 408-535-6139 ext. 15015 (jbejarano@sjusd.org), 855 Lenzen Avenue, San Jose, CA 95126
For Title IX, discrimination, ADA, equity, or facilities complaints:
Director of Maintenance, Grounds and Operations, Denny Pini at 408-535-6200, 855 Lenzen Avenue, San Jose, CA 95126
Comments and Other Information
Your benefits: San José Unified offers a fantastic team and system of supports. We provide a comprehensive benefits package which includes free medical and dental coverage for our employees who work at least a 0.75 FTE (30 hours per week), as well as 27 vacation days and 13 paid holidays for 12-month employees!
Note to internal applicants: While resubmitting information we already have on file is not required, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share. Where applicable, please also note which available location you are applying to.
Who we are: San José Unified is an innovative urban school district that prepares today’s students to be the thinkers, leaders, and creators of tomorrow. We are reinventing the education system by bringing together teachers and staff with parents and students, inspiring each to discover their own greatness. Serving nearly 30,000 students from transitional kindergarten through high school in 41 schools from Downtown San José to the Almaden Valley, San José Unified is Silicon Valley’s largest and most diverse school system. We welcome instructional and support staff who are interested in making a difference in the lives of San José children.
San José Unified School District prohibits discrimination, harassment, intimidation or bullying on the basis of age, sex, sexual orientation, gender, gender identity, gender expression, ethnic group identification, race, ancestry, national origin, religion, marital, parental or family status, color, mental or physical disability, or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics in its educational programs and activities or employment practices as required by Americans with Disabilities Act (ADA), Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, Section 504 or the Rehabilitation Act of 1973, and the Vocational Education Act of 1976. The lack of English language skills will not be a barrier to admission and participation in the District’s programs. Students, parents, employees, or others who wish further information about these regulations, or who wish to file a complaint, should contact the following persons:
For Title IX, discrimination, equity or Section 504 Compliance complaints involving students:
Director of Student Services, Michelle Reghitto at 408-535-6080 ext. 13224 (mreghitto@sjusd.org), 855 Lenzen Avenue, San Jose, CA 951
For Title IX, discrimination or equity complaints involving staff:
Assistant Superintendent of Human Resources, Dominic Bejarano at 408-535-6139 ext. 15015 (jbejarano@sjusd.org), 855 Lenzen Avenue, San Jose, CA 95126
For Title IX, discrimination, ADA, equity, or facilities complaints:
Director of Maintenance, Grounds and Operations, Denny Pini at 408-535-6200, 855 Lenzen Avenue, San Jose, CA 95126