CERES UNIFIED SCHOOL DISTRICT

JOB DESCRIPTION

Title: Credential Analyst

Reports To: Assistant Superintendent and Director of Personnel Services

Salary: Range 49
Classification: Classified 

FLSA: Non-Exempt (hourly)
Work Year: 12 Months – 261 Work Days
Board Ratified: June 28, 2007


BASIC FUNCTION:

Under the direction of the Assistant Superintendent and Director of Personnel Services, perform the necessary duties and functions for the monitoring, processing, and assisting certificated employees with California State educational credential requirements, regulations, and renewals to insure state and federal licensure compliance.


REPRESENTATIVE DUTIES:

• Register and record credentials for all certificated employees; notify employees of credential expiration dates and assist with credential applications and renewals.
• Review transcripts of employees and prospective employees in connection with credential applications and provide information on credential eligibility.
• Assist applicants in preparing forms required by the Stanislaus County Office of Education (SCOE) and the California Commission on Teacher Credentialing (CCTC) for the submittal of applications and evaluation of transcripts.
• Maintain records of certificated personnel assignments and audit school master schedules to insure teachers have the appropriate credential and/or authorizations for teaching assignments.
• Work with site principals to insure compliance with the district’s Ad Hoc and COA authorization process and insure lists are submitted to Board for annual approval.
• Answer and prepare written reports and/or correspondence related to credential compliance, including information needed for SCOE credential assignment audits.
• Prepare forms and post credential/unit information and authorizations into the employee data base; maintain records and files.
• Research and resolve credential authorization problems for site administrators and district staff/employees.
• Assist with the annual CBEDS reporting for the district, NCLB compliance certifications for teachers, and determining teacher BTSA eligibility.
• Attend staff meetings and in-service training as appropriate.
• Coordinate office work activities in the absence of Personnel Services Administrators and the Administrative Secretary.
• Perform other related duties as assigned.


KNOWLEDGE AND ABILITIES:

Knowledge and Application of: District policies and procedures; computer hardware and software programs and other office equipment; modern office practices, procedures and record-keeping; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills; and, principles of customer service.





Ability to:

• Explain district certificated employment procedures and a variety of California credential requirements.
• Assess certificated staff’s credentials in accordance with state law.
• Compile, maintain, write, and submit accurate and complete records and reports and process data.
• Make simple arithmetic calculations with accuracy.
• Develop and utilize processes and procedures to maximize efficiency.
• Understand and carry out oral and written directions and work independently without direct supervision.
• Read, interpret, and apply instructions, rules, regulations, policies, and procedures.
• Plan, prioritize, and organize work and meet deadlines.
• Perform clerical functions and operate modern office equipment and applicable software programs.
• Communicate effectively and accurately both orally and in writing.
• Apply interpersonal skills with using tact, patience, and courtesy.
• Establish and maintain cooperative working relationships with students, staff, and parents.
• Speak, read, and write English.

EDUCATION AND EXPERIENCE:

Education: High School Diploma.

Experience: Any combination of training, experience, and/or education equivalent to four years of recent, full-time office-clerical experience with increasing responsibility; two years of which must have been in a full-time related personnel-clerical work environment in a school district or school site office.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls, talk, and hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to reach with hands and arm; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee regularly works in an office.

The noise level in the work environment is usually moderate.