LOS GATOS-SARATOGA JOINT UNION HIGH SCHOOL DISTRICT POSITION DESCRIPTION Class Title: Attendance Technician Basic Function: Under the supervision and direction of the administrator in charge of attendance, takes responsibility for the operation of the attendance office, including the work performed by volunteers, student assistants; performs routine clerical and administrative duties; and performs all related duties as assigned. Examples of Duties: Performs a variety of clerical tasks which may include typing, proofreading, filing, checking, and recording information on records. Types letters, reports, and requisitions, answers telephone calls from parents, updates reports on truant students, reviews attendance records with students/parents, reviews and corrects attendance printouts with teachers, runs labels for student files, and establishes files. Enters absence excuse reports and other pertinent data into the computer, handles student checkouts, maintains separate files of all students by grade, reviews answering machine tapes and determines which calls need follow ups, and sends letters to parents. Generates absence reports, monitors the counter, and issues admit slips, prior approval forms, student request forms, and off campus passes. Prints individual student attendance reports for excessive absences and truant checks for the Administrator. Prints locator cards for attendance, health, and main office. Trains and supervises student office aides and volunteers in their various duties. Prepares monthly ADA report, orders supplies, sends equipment out for servicing, performs minor maintenance on equipment, and interacts with service technicians. Performs other related duties as assigned. Knowledge and Abilities: Knowledge of: Correct English usage, spelling, grammar, and punctuation. Standard office procedures and operation of office machines. Basic arithmetic, filing, and record keeping procedures/systems. Ability to: Operate networked computers and related equipment. Provide first level diagnosis and correction of system abnormalities. Perform a variety of clerical and secretarial tasks with accuracy and speed. Make arithmetical calculations with accuracy and speed. Check records, file, and alphabetize rapidly and accurately. Maintain filing systems. Type at a net corrected speed of 50 words per minute. Communicate effectively with students, public, and staff. Maintain cooperative working relationships with those contacted in the course of work. Meet the public in situations requiring tact, diplomacy, and discretion. Education and Experience: High School graduate or equivalent. Prior clerical experience, preferably with experience in school attendance procedures; or any combination of education and experience that could likely provide the desired knowledge and abilities. Working Conditions: Environment: Office Environment Frequent Interruptions Licenses and Other Requirements: None 8/01