WISH Charter Academy High School Office Lead at WISH Charter Schools
Job Description / Essential Elements:
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Office Lead Job Description
Qualifications
Knowledge of:
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Correct English grammar, spelling, and punctuation (Required)
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Office methods, procedures, and practices (Required)
Ability to:
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Work independently with minimal supervision (Required)
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Demonstrate good judgment (Required)
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Deal with the general public in a professional manner (Required)
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Independently implement routine clerical procedures (Required)
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Consistently apply policies and procedures according to available guidelines (Required)
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Clearly answer routine questions and explain policies and procedures (Required)
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Apply judgment, discretion, and initiative in performing clerical work of average difficulty (Required)
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Establish and maintain cooperative working relationships with other staff (Required)
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Type at a corrected rate of 45 wpm (Required)
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Operate standard office machines and computers; and utilize software such as Microsoft Word, Excel; Powerpoint and email programs (Required)
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Proficiency in Spanish (Preferred)
Responsibilities
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Under general supervision, performs general clerical duties in support of the Charter School;
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Record and report attendance to;
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Prepare reports and data required by the District;
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Screens and directs telephone calls and visitors;
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Provide supervision and direction to other office staff as they become available;
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Serve as the receptionist to the office;
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Screen and direct telephone calls and visitors;
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Open and routes all incoming correspondence and mail;
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Provide assistance and backup to the Finance Manager and Principal;
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Schedule meetings;
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Type and distributes correspondence, notifications, meeting announcements, and materials;
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Establish and maintains file system including student records; and
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Perform related duties as assigned.
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Requirements / Qualifications
How to Apply Go to Direct link: https://www.wishcharter.org/apps/form/form.WESISH.uaeWI3n.266_ **Complete each section and write N/A in any section that does not apply to this position.** Please provide all requested documents and submit them in one complete packet with the application.
Manages a school office, performs administrative assistance for a school administrator and is responsible for the supervision of the clerical activities of a school. Plans, establishes, and supervises the implementation of clerical procedures in a school office to insure timely preparation and submission of reports, records, studies, letters, and other materials. Supervises clerical work related to such matters as enrollment, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs, time reporting, and requisitions and purchase orders for supplies and equipment. Performs secretarial duties for a principal by arranging appointments, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes. Utilizes and supervises the use of applications software to conduct school business including payroll, procurement, financial reports, attendance, personnel matters, and secretarial duties. Reviews communications, bulletins, reports, and other items and obtains information from a variety of sources as requested by the administrator in order to advise on necessary actions and to provide information to school personnel, parents, students, and others. Answers or refers inquiries, contacts administrative offices and public service agencies, interprets District and school policies, and coordinates and provides approved information to parents, students, school personnel, and the public over the telephone and in person. Requests available teachers to cover classes during absences of regular or substitute teachers and maintains related records.
Requirements / Qualifications
How to Apply Go to Direct link: https://www.wishcharter.org/apps/form/form.WESISH.uaeWI3n.266_ **Complete each section and write N/A in any section that does not apply to this position.** Please provide all requested documents and submit them in one complete packet with the application.
Manages a school office, performs administrative assistance for a school administrator and is responsible for the supervision of the clerical activities of a school. Plans, establishes, and supervises the implementation of clerical procedures in a school office to insure timely preparation and submission of reports, records, studies, letters, and other materials. Supervises clerical work related to such matters as enrollment, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs, time reporting, and requisitions and purchase orders for supplies and equipment. Performs secretarial duties for a principal by arranging appointments, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes. Utilizes and supervises the use of applications software to conduct school business including payroll, procurement, financial reports, attendance, personnel matters, and secretarial duties. Reviews communications, bulletins, reports, and other items and obtains information from a variety of sources as requested by the administrator in order to advise on necessary actions and to provide information to school personnel, parents, students, and others. Answers or refers inquiries, contacts administrative offices and public service agencies, interprets District and school policies, and coordinates and provides approved information to parents, students, school personnel, and the public over the telephone and in person. Requests available teachers to cover classes during absences of regular or substitute teachers and maintains related records.
Comments and Other Information
Orients new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as daily bulletins, programs, and keys.
Organizes and maintains files, records and guides.
Performs miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail.
Provides orientation and training for clerical personnel, including those assigned to offices supervised by certificated staff.
Advises school administrators on office procedures, layout, equipment, and staffing, and on policies and procedures related to the clerical staff.
Assists in securing substitute teachers and classified personnel.
Welcomes and oversees students and families waiting in the main office of the school.
Provides guidance to volunteers and others working in the school office.
May prepare and proofread class schedules and other materials and supervise their mailing and distribution.
May provide minor first aid, arrange for care of ill or injured students, and, if authorized, dispense prescribed oral medication in the absence of a School Nurse.
Performs related duties as assigned.
Supervision is received from a school principal or an assistant principal. Supervision is exercised over clerical personnel and may be exercised over student helpers. Functional supervision may be exercised over clerical activities of personnel who are directly supervised by certificated staff.
CLASS QUALIFICATIONS
Knowledge of:
General administrative organization of the District
Principles of organization, personnel management, and positive behavior support
Pertinent provisions of labor contracts
School office procedures, practices, and equipment
Microsoft Word and Excel
Correct spelling, punctuation, and grammatical usage
Principles and techniques of school safety and first aid
How to Apply
Go to the Direct link:
https://www.wishcharter.org/apps/form/form.WESISH.uaeWI3n.266_
**Complete each section and write N/A in any section that does not apply to this position.**
Please provide all requested documents and submit them in one complete packet with the application.
Comments and Other Information
Orients new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as daily bulletins, programs, and keys.
Organizes and maintains files, records and guides.
Performs miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail.
Provides orientation and training for clerical personnel, including those assigned to offices supervised by certificated staff.
Advises school administrators on office procedures, layout, equipment, and staffing, and on policies and procedures related to the clerical staff.
Assists in securing substitute teachers and classified personnel.
Welcomes and oversees students and families waiting in the main office of the school.
Provides guidance to volunteers and others working in the school office.
May prepare and proofread class schedules and other materials and supervise their mailing and distribution.
May provide minor first aid, arrange for care of ill or injured students, and, if authorized, dispense prescribed oral medication in the absence of a School Nurse.
Performs related duties as assigned.
Supervision is received from a school principal or an assistant principal. Supervision is exercised over clerical personnel and may be exercised over student helpers. Functional supervision may be exercised over clerical activities of personnel who are directly supervised by certificated staff.
CLASS QUALIFICATIONS
Knowledge of:
General administrative organization of the District
Principles of organization, personnel management, and positive behavior support
Pertinent provisions of labor contracts
School office procedures, practices, and equipment
Microsoft Word and Excel
Correct spelling, punctuation, and grammatical usage
Principles and techniques of school safety and first aid
How to Apply
Go to the Direct link:
https://www.wishcharter.org/apps/form/form.WESISH.uaeWI3n.266_
**Complete each section and write N/A in any section that does not apply to this position.**
Please provide all requested documents and submit them in one complete packet with the application.
Application Deadline
10/10/2024 11:55 PM Pacific
Date Posted
9/6/2024
Contact
Diana Villasenor
310-642-9474
310-642-9474
Number of Openings
1
Salary
Add'l Salary Info
$ 22 -$26 DOE
Length of Work Year
Year Round
Employment Type
Full Time