Director, Admissions & Records

Salary: $137,885.00 - $187,868.00 Annually

Job Type: Full Time

Job Number: 25-010

Closing: 9/19/2024 5:00 PM Pacific

Location: Long Beach, CA

Department: Enrollment Services

Description

Director, Admissions and Records Director, Admissions & Records

OPEN RECRUITMENT

6-MONTH ELIGIBILITY LIST

11 STEPS - Range 13/ Management Team

Salary: $137,885 - $187,868 Annually

CURRENT VACANCY: 100%, 12 MONTHS SCHEDULE: Monday - Friday (8 am - 5 pm) *Applications will only be accepted from September 16th, 2024 to September 19th, 2024, at 5 pm.* *Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Applications that fail to include all necessary documents will be considered incomplete and will be rejected.

For experience and/or education substitutions, you must attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to perform the duties of the classification. Join the dynamic and award-winning Long Beach Community College District Enrollment Services Department! We're looking for a talented and creative Director, Admissions & Records to join our amazing team and help guide the students of Long Beach City College in new and excited ways!The incumbent plans, directs, and administers an integrated and comprehensive admissions and records department. The incumbent is responsible for student admissions, registration, enrollment, graduation evaluation, and record services for a diverse student population.

We are looking for someone who has attained a Bachelor's degree in education, business, or public administration, or a related discipline and six (6) years of increasingly responsible experience in an admissions/enrollment and records function with two (2) of the years serving in a leadership capacity; or an equivalent combination of training and experience. Master's degree is highly desired. The successful candidate will need to:

• be adaptable and flexible

• be a creative problem solver

• exhibit exceptional customer service skills, business communication, project management, and organizational skills

• have the ability to build rapport with internal and external stakeholders across the District and lead a diverse team

If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!AT-A-GLANCE POSITION INFORMATION

• Type of position: Full time (40 hours/week)

• Position Status: Permanent

• Schedule: Monday - Friday 8:00am - 5:00pm

• Location: Will support both the Liberal Arts Campus (LAC) and Trades, Technology, and Community Learning Campus (TTC)

• Salary: Range 13 $137,885 - $187,868 Annually

• Eligibility list: Will be valid for 6 months once approved or ratified by the Personnel Commission. We reserve the right to use the established eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications

• Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.

• Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.

For further information on the position or application process, please contact (562) 938-4802. ABOUT LONG BEACH CITY COLLEGE:

Long Beach City College is committed to providing equitable student learning and achievement, by delivering high quality educational programs and support services to our diverse communities. Long Beach City College currently has the privilege of serving approximately 34,798 students, the majority of whom are students of color. Long Beach City College is a Hispanic serving institution, and of our student population 53% are Hispanic/Latinx, 14% are White, 13% are African American, 11% are Asian & Filipino, 8% are multi-ethnic, and 1% are Pacific Islanders. An ideal candidate will demonstrate cultural competency in serving the diverse academic, socioeconomic, gender identity, sexual orientation, racial, and cultural backgrounds of community college student populations, including students with differing abilities. For more information on our college demographics please click here: https://www.lbcc.edu/pod/lbcc-college-facts. Long Beach City College is committed to empowering our students to become active, ethical participants in their learning, as well as in the democratic structures that give them voice and agency in shaping their society and world. In an environment that is caring, supportive, and inclusive, LBCC promotes equitable learning and educational achievement by delivering innovative, high-quality degree programs, certificate programs, holistic support services, and leading-edge workforce preparation for our diverse communities. Please check out the LBCC mission and values and other strategic initiatives below to learn more.

• https://www.lbcc.edu/mission-values (hyperlink is https://www.lbcc.edu/mission-values)

• https://www.lbcc.edu/sites/main/files/file-attachments/eeo_plan__2019-2022_.pdf https://get.adobe.com/reader/ (hyperlink is https://www.lbcc.edu/equal-employment-opportunity)

• https://www.lbcc.edu/sites/main/files/file-attachments/lbcc-strategic-plan.pdf https://get.adobe.com/reader/ (hyperlink is https://www.lbcc.edu/strategicplan)

• https://www.lbcc.edu/office-president (hyperlink is https://www.lbcc.edu/office-president)

Duties

GENERAL PURPOSE Plans, directs, and administers an integrated and comprehensive admissions and records department. The position is responsible for student admissions, registration, enrollment, graduation evaluation, and record services for a diverse student population. Directs and prepares mandated reporting of student information to ensure compliance with all regulations governing aspects of Admissions and Records and Veterans programs. Acts as liaison between District and external agencies including federal and state auditors. Serves as College Registrar.

DISTINGUISHING CHARACTERISTICS

The Director, Admissions and Records directs and implements the operations and procedures of the Admissions and Records and Veterans Offices in support of the District's strategic mission focused on student success and enrollment and retention initiatives. The incumbent plans, organizes, implements, and administers the department and staff through subordinate managers and supervisors. The Director must resolve complex and difficult enrollment services' student, faculty, and staff issues while promoting a welcoming and positive service-oriented environment. The Director ensures institutional compliance with federal, state, and local regulations, California Community College Chancellor's Office mandates, and other applicable rules and regulations.

Qualifications

MINIMUM QUALIFICATIONS FOR THIS POSITION:

Education, Training and Experience:Bachelor's degree in education, business, or public administration, or a related discipline and six (6) years of increasingly responsible experience in an admissions/enrollment and records function with two (2) of the years serving in a leadership capacity; or an equivalent combination of training and experience. Master's degree is highly desired.

Licenses; Certificates; Special Requirements: May require a valid California driver's license and the ability to maintain insurability under the District's vehicle insurance policy. Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.

Additional Information

APPLICATION AND SELECTION PROCESS: To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process. Application Process:

• Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.

• If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience and/or education substitutions, please make sure to attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to be considered for this position.

• If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.

Selection Process: The following examination segments are pass/fail and may be utilized during the selection process:

• screening of the applicant's training, background, and experience

• scored evaluation of responses on a supplemental application/ subject matter expert (SME) review. *** Please answer each question thoroughly as they will be read and scored by SMEs***

• in-person or online:

• written examination(s)

• qualifications appraisal oral examination

• performance examination

• technical oral examination

(the above will be scored on a job-related basis)

Test parts are determined by the size and competitiveness of the candidate pool.Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations. *** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. *** DISABILITY ACCOMMODATIONSIndividuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least 5 (five) days prior to the closing date, by calling (562) 938-4372.

THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYERThe Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics. Transfer Requests for current LBCC Employees:District employees may request to transfer by completing the https://www.lbcc.edu/sites/main/files/file-attachments/transfer-request-form.pdf https://get.adobe.com/reader/(hyperlink is http://www.lbcc.edu/sites/main/files/file-attachments/transfer-request-form.pdf?1520549381) https://get.adobe.com/reader/ Ancestral Land Acknowledgement Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.

To apply, visit https://apptrkr.com/5587866

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