Admissions and Records Specialist

Salary: $53,789.00 - $72,114.00 Annually

Job Type: Classified - Full-time

Job Number: 6372-c-08/24

Closing: 9/11/2024 11:59 PM Pacific

Location: Visalia, CA

Department: Admissions & Records

Division:

General Description

Under the direction of the Director of Admissions and Records, the Admissions and Records Specialist will perform a variety of technical and responsible duties related to student admissions and permanent records; oversee the admissions process for new and returning students; review and evaluate student transcripts to assure general education and graduation requirements are met; set up and implement student records maintenance system; process and approve over-ride requests; process student transcripts.

Seeking to fill two positions. The positions are 12-month, full-time, Monday thru Thursday 8:00 a.m. to 5:00 p.m. Fridays7:45 a.m. to 4:45 p.m. in the Visalia Campus Initial placement is at $53,789

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

• Performs a variety of technical duties involving student registration, admission, evaluation of records, maintenance and research.

• Compiles and maintains reports on various registration, admission, and record related topics.

• Process official transcripts; respond to requests for official records; interpret College of the Sequoias transcripts; explain evaluation process as necessary.

• Coordinate and direct the workflow through a specific service unit such as admissions, registration and records.

• Review and interpret course catalogs and transcripts from other colleges and universities; maintain, code and update complex student academic transcripts; interpret, classify and code data.

• Determines residency information and official review and evaluation; respond to residency reclassification petitions, appeals and California non-resident tuition exemption requests.

• Facilitation of student petition information and reviewer; monitors and follows up regarding incomplete petitions; and processes all petitions as approved by the reviewer.

• Oversee the management, security and storage of student records and test scores; assist with the preparation, scanning and/or document imagining of applications and other student records.

• Create permanent data processing files for students and input data.

• Coordination of admission and records services with campus partners such as Dual Enrollment, EOPS, AAC, and all Special Programs.

• Examine files and records to determine reasons for errors in registration; process corrections to permanent records.

• Create, maintain and distribute student enrollment verifications as well as report student verifications using the National Clearinghouse database.

• Provides technical information and assistance to students and employees including investigating and responding to complex inquiries regarding policies, procedures, regulations, methods, and techniques.

• Provide information and assistance to students.

• Evaluate, verify and determine application accuracy. This may include research in validity of students identity as it relates to applications.

• Oversee the maintenance of records such as applications, high school and college transcripts, ACT or SAT scores and related information.

• Compose and/or prepare letters independently or from oral instructions regarding progress and academic probation, reminder postcards; other Admissions and Records correspondence needs; operate a computer terminal to prepare and maintain complex student records data; classify and code data to be entered.

• Answer and resolve questions concerning programs and policies related to the area of specialization.

• May serve as a lead worker by assigning, directing, monitoring and reviewing the work of subordinate clerical and technical staff on a project and/or assignment basis.

• Identifies and corrects errors on official District documents and transcripts; develops and runs various reports and system queries; audits and corrects information to ensure that data is accurate and up-to-date.

• Participates on committees and task forces as assigned.

• Perform related duties as assigned.

Qualifications

Minimum Qualifications (Education & Experience):

Any combination equivalent to: graduation from high school supplemented by college-level course work in business or related field and two years experience in an Admissions and Records or related office.

Working Conditions:

Environment

• Admissions and Records office environment.

• Constant interruptions and frequent interaction with students, staff, faculty, administration and public.

Physical Abilities

• Ability to communicate with students/employees/public.

• Ability to read documents.

• Ability to sit and stand for extended period of time.

• Ability to reach in all directions.

• Ability to lift light objects.

• Ability to operate a computer and office equipment.

Knowledge of:

• District policies and procedures related to admissions and records.

• Proper techniques in evaluating transcripts

• Operation of a computer terminal and applicable software

• Modern office practices and procedures and equipment.

• Record-keeping techniques.

• Basic research methods

• Oral and written communication skills.

• Telephone techniques and etiquette.

• Applicable sections of State Education Code and other applicable laws.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

• Interpersonal skills using tact, patience and courtesy.

Ability to:

• Perform a variety of technical and responsible duties related to student admissions, registration and permanent records.

• Evaluate and interpret college and military transcripts.

• Plan and organize work and coordinate workflow in the specific area of assignment.

• Prepare reports, gathering source date as necessary.

• Perform complex and technical work involving independent judgment and requiring speed and accuracy.

• Add, subtract, multiply and divide quickly and accurately.

• Spell and punctuate correctly and use proper English.

• Operate common office machines including a computer terminal.

• Operate specialized office equipment.

• Type at an acceptable rate of speed.

• Understand and follow oral and written directions.

• Communicate effectively both orally and in writing.

• Establish and maintain cooperative and effective working relationships with others.

• Meet schedules and time lines.

Application Procedure

To be considered applicants must submit ALLof the following required material before or by the filing deadline:

• An online job application.

• Letter of interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.

• Resume

Recruitment Analyst: Norma Chavez 559-737-6237 mailto:normach@cos.edu College of the Sequoias does not sponsor H-1B Visas

To apply, visit https://apptrkr.com/5582189

COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER: The College of the Sequoias Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

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