Scholarship Technician
Santa Rosa Junior College
Salary: $5,077.00 - $6,174.00 Monthly
Job Type: Classified
Job Number: 21-01412
Location: Santa Rosa, CA
Department: Scholarship
Closing: 9/10/2024 11:59 PM Pacific
Description
FILING DEADLINE: September 10, 2024Please note: Only completed applications from applicants that meet minimum qualifications for this position will be forwarded to the search committee. Materials and applications will not be accepted after the filing deadline. It is the applicant's responsibility to be sure that ALL required materials, noted under application procedures section of this job announcement are submitted by the filling deadline in order to be given consideration. Please contact the Human Resources staff assigned to this recruitment (see the more about SRJC section of the job announcement) if any questions.
COMPENSATION AND BENEFITS:
• Salary Range: $5,077.00 - $6,174.00 per month (23/24 Classified Salary Schedule); maximum initial placement at mid-range, which is $5,601.00 per month (placement within this range is based on assessment of previous experience as documented in application materials).• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our https://hr.santarosa.edu/benefits.• Leave/Holiday time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).
JOB DESCRIPTION:Under general supervision, coordinate the application and award process for Doyle Scholarship Programs, Foundation, and Business and Community Scholarships; process non-institutional scholarship awards; disburse scholarship funds to eligible students; advise students regarding possible sources for grants and scholarships; serve as liaison to faculty and staff, and interact with the public regarding scholarship programs.
This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.
SCOPE:The Scholarship Technician coordinates and implements the operation of Scholarship Programs; determines applicant eligibility; and maintains scholarship and student records.
ABOUT SRJC:Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years.
SRJC is a public two-year community college, which serves the County of Sonoma and portions of Marin and Mendocino counties. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and our newest site in the Roseland area of the City of Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program, or pursue courses for other professional or personal reasons.
SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.
Please see the following Online Resources to learn more about SRJC:
• https://president.santarosa.edu/• https://student-services.santarosa.edu/• https://accreditation.santarosa.edu/• https://fact-book.santarosa.edu/public
Essential Functions
KEY DUTIES AND RESPONSIBILITIES:Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
• Evaluates and processes scholarship applications and supporting documents according to Federal and State rules, District policies and SRJC Foundation regulations to determine financial and academic eligibility for Scholarships; recommends award packages; monitors student academic progress to evaluate continued scholarship eligibility.• Processes scholarship payments, repayments or refunds.• Processes award notifications and maintains communication with students regarding award eligibility and disbursement requirements; may approve or deny student petitions for special conditions or policy appeals.• Schedules and makes presentations to students and parents regarding scholarships.• Interacts with faculty, staff and the public regarding scholarship awards, eligibility and processes.• Interprets and implements Family Educational Rights and Privacy Act of 1974 (FERPA) and Deferred Action for Childhood Arrivals (DACA) regulations.• Maintains student and scholarship information using specialized software. May maintain the Scholarship web pages, including scholarship applications and materials.• Communicates with scholarship committees and donors regarding scholarship applications, awards and recipients.• Assists in planning and implementing the annual Circle of Honor scholarship reception.• Trains and directs the work of student and short-term, non-continuing (STNC) employees.EMPLOYMENT STANDARDSABILITY TO:Analyze the academic records and financial needs of students to determine their scholarship award eligibility; apply scholarship award eligibility criteria in a fair, consistent and objective manner; prepare clear and concise reports; compile and analyze data concerning projected student financial assistance; maintain cooperative working relationships; provide effective customer service; communicate in English, both orally and in writing; work under strict deadlines; demonstrate sensitivity to, and respect for a diverse population.
KNOWLEDGE OF:Scholarship assistance programs available for students; educational programs, policies and procedures; budgets and fiscal management; standard office practices including filing, proofreading, and report writing; standard office productivity software.
Minimum Qualifications
MINIMUM QUALIFICATIONS:Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)
Education:Associate's degree with some related coursework.
Experience:Increasingly responsible financial services experience in a scholarship, financial aid or accounting environment. Some customer service experience in a college, financial or public service setting preferred.
LICENSE OR CERTIFICATE:This classification requires the use of a personal or District vehicle while conducting District business. Must possess a valid (Class C) California driver's license and an acceptable driving record.
SPECIAL REQUIREMENTS:Ability to lift up to 50 lbs. unassisted.
Application Procedures
In order to be considered for this position, applicants must provide the following:
• A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.• Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.• A brief cover letter explaining your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting.• Current Resume.• Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. A copy of a diploma may be submitted in addition to the transcripts. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (both sides) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.• If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the https://hr.santarosa.edu/sites/hr.santarosa.edu/files/ClassEquivAppfinal.pdf https://get.adobe.com/reader/ and supporting documents, including narrative synopsis, to your employment application in order to be considered.• A current (within the last 6 months) DMV Driver's Record report verifying an acceptable driving record and possession of a Class C Driver's License.PLEASE SUBMIT ONLY MATERIALS REQUESTED.Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-4 weeks after the filing deadline, Human Resources will notify you whether or not you have been selected for an interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee.If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.
MORE ABOUT SRJC HUMAN RESOURCESBUSSMAN HALL ANNEXMAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401PHONE: (707) 527-4954EMAIL: Please contact Megan Napoli at mailto:mnapoli@santarosa.edu.The office is located in the Bussman Building on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.
CONDITIONS OF EMPLOYMENT (Prior to beginning employment):
• In accordance with Federal Law, all employees must provide proof of eligibility to work in the United States.• Successful candidates will be extended a conditional job offer and will be required to undergo background screening prior to their first day of employment. Candidates must be fingerprinted in California and have background clearance (at applicant's expense).• Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer ‘remote only' assignments).• Candidate(s) selected for the position will need to successfully pass a pre-employment physical examination as a condition of employment (at the District's expense).• Must take a Tuberculosis (TB) test (once hired and every four years thereafter).• Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter. Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. https://police.santarosa.edu/. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.
Non DiscriminationThe Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.https://strategic-planning.santarosa.edu/https://strategic-planning.santarosa.edu/
VISION: Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.
MISSION: Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.
Equal Employment OpportunitySRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.
The Sonoma County Junior College District is an Equal Opportunity Employer.
To apply, please visit https://apptrkr.com/5553464
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