Special Education Administrative Assistant - Fontana, CA at Spectrum Center Schools and Programs
About the Employer
Welcome to Spectrum Center Schools and Programs, where we have been dedicated to serving students with special needs, behavioral challenges, and emotional disorders for over 30 years. As a vital part of ChanceLight Behavioral Health, Therapy, & Education, we are committed to changing the lives of children by providing them with the opportunity to create successful, independent futures. Operating a variety of specialized program centers, we partner with more than 235 school districts nationwide to provide instructional and behavioral services in a safe, trusting environment where students can achieve their full potential.
Job Summary
Job Summary
Assisting with or performing receptionist/front office duties, including answering and screening all telephone calls, and arranging conference calls, greeting scheduled visitors and conducting them to appropriate area or person. Assisting with processing all incoming/outgoing mail for the agency; receiving courier packages, picks up and routes incoming mail to appropriate persons, and preparing outgoing mail and correspondence, including email and faxes. Assisting supervisor and/or other school staff in ordering and maintaining supplies and equipment. Making copies of correspondence and other printed materials. Assisting supervisor with organizing and maintaining all various school and office files. Assisting supervisor and/or other school staff with other project activities such as employee mailings, distributing fliers, other student materials, and information relevant to the school's employees, students, or parents. Assisting supervisor in performing necessary and specific functions as designated, ensuring all administrative duties and responsibilities of the school or office location are completed in a timely, efficient, and effective manner. Assisting supervisor as needed in preparing various reporting and record-keeping requirements including but not limited to accounting, personnel, student, and other performance/operations reporting and record keeping. Participating and/or assisting with other school functions, activities, or tasks as requested by supervisor. Participating, performing, or assisting with other duties or tasks as assigned.
Job Description / Essential Elements:
Print
Description
Work. With Purpose
Spectrum, a growing, dynamic organization with a social mission to offer hope, is seeking an individual to join our family.
This individual will join an award-winning team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction.
If you thrive in a fast-paced, goal-oriented, outcome-driven environment, seek a career with a social mission, and possess a problem-solving mindset, a sense of humor – and a stellar work ethic – we should talk.
The Administrative Assistant - Assists with and participates in various administrative and/or office management duties as established and/or needed. Assists the Office Manager and/or the Program Director with the overall administrative functions of the school.
Position Details:
- Assists with or performs receptionist/front office duties, including answering and screening all telephone calls, and arranging conference calls, greeting scheduled visitors and conducting them to appropriate area or person.
- Assists with processing all incoming/outgoing mail for the agency; receives courier packages, picks up and routes incoming mail to appropriate persons, and prepares outgoing mail and correspondence, including email and faxes.
- Assists supervisor and/or other school staff in ordering and maintaining supplies and equipment.
- Makes copies of correspondence and other printed materials.
- Assists supervisor with organizing and maintaining all various school and office files.
- Assists supervisor and/or other school staff with other project activities such as employee mailings, distributing fliers, other student materials, and information relevant to the school's employees, student, or parents.
- Assists supervisor in performing necessary and specific functions so designated, ensuring all administrative duties and responsibilities of the school or office location are completed in a timely, efficient, and effective manner.
- Assists supervisor in preparing various reporting and record keeping requirements as needed including but not limited to accounting, personnel, student, and other performance/operations reporting and record keeping.
- Participates and/or assists with other school functions, activities, or tasks as requested by supervisor.
- Participates, performs, or assists with other duties or tasks as needed.
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Qualifications
Skills
Preferred
Special Education
Novice
Behaviors
Preferred
Team Player: Works well as a member of a group
Leader: Inspires teammates to follow them
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business
Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
Self-Starter: Inspired to perform without outside help
Goal Completion: Inspired to perform well by the completion of tasks
Education
Required
High School or better.
Preferred
Associates or better.
Experience
Required
2 years: Office related to filing, maintaining multiple database systems, Microsoft applications (Excel, Word, Outlook, etc).
Requirements / Qualifications
Associate's degree or higher in relevant field. Minimum one year prior experience working in an administrative role, preferably in an education setting. Ability to effectively present information and respond to questions from groups of staff members, students, parents, customers, and the general public. Proficient in writing detailed reports, business correspondence, procedure manuals, research abstracts and articles. Highly skilled in the utilization of computers including Microsoft applications such as Word, Excel, Outlook, and PowerPoint.
Requirements / Qualifications
Associate's degree or higher in relevant field. Minimum one year prior experience working in an administrative role, preferably in an education setting. Ability to effectively present information and respond to questions from groups of staff members, students, parents, customers, and the general public. Proficient in writing detailed reports, business correspondence, procedure manuals, research abstracts and articles. Highly skilled in the utilization of computers including Microsoft applications such as Word, Excel, Outlook, and PowerPoint.
Application Deadline
Until Filled
Date Posted
10/8/2024
Number of Openings
1
Salary
Single Rate
20 Per Hour
20 Per Hour
Length of Work Year
12 months
Employment Type
Full Time