Monterey Peninsula College
Categorical Services Coordinator II - Basic Needs
Salary: $4,831.00 - $5,334.00 Monthly
Job Type:
Job Number: 2024-00003
Closing: 9/15/2024 11:59 PM Pacific
Location: Monterey Peninsula College and/or Marina Education Center, CA
Division: Student Services
Description
JOB SUMMARY
Under general direction, plan, coordinate, and participate in a variety of complex and responsible administrative activities related to the assigned day-to-day operations of the Basic Needs Center and Lobo Market (pantry. Receive limited supervision from the supervisor within a broad framework of standard policies and procedures. Coordinate and lead day-to-day program office activities; coordinate and lead day-to-day program activities, as well as perform research, assist with reports and monitor budgets; maintain confidentiality regarding all matters and records. Provide information and assistance for students not requiring the services of a counselor.
Interpret and exercise good judgment in the application and follow-through of departmental decisions and college policies; provide information on college policies, procedures, standards and requirements; establish and maintain good public relations with staff, students, and the community at large.
This dedicated position shall be solely focused on addressing the basic needs of students. The Coordinator's responsibilities shall include:
• Coordinating with the campus financial aid office to ensure students are receiving the maximum aid available;
• Identifying, supporting and linking students to on- and off-campus housing, food, mental health and other basic needs services and resources;
• Developing on- and off-campus partnerships, including coordination with the local homelessness response system, to ensure that students have access to community-based services;
• Ensuring that students receive support in accessing CalFresh and other public benefits for which they are likely eligible.
Example of Duties
EXAMPLES OF FUNCTIONS Essential Functions
• Process administrative details not requiring the immediate attention of the supervisor; perform a variety of paraprofessional and administrative duties in support of the assigned program.
• Meet with action committees to facilitate grant and program development needs.
• Lead the planning, development, implementation, coordination, and evaluation of the day-to-day operations of the assigned program services and procedures.
• Serve as a source of information regarding the policies and procedures of the assigned program; provide information where judgment, knowledge, and interpretation are necessary; refer inquires to appropriate sources.
• Coordinate student recruitment and assist with registration of participants within the assigned program; check on the progress of enrolled students, collect and monitor compliance and outcome data on assigned program's participants.
• Create assigned program binders as needed; maintain student files and enter student data into the database; assist students to enroll.
• Maintain ongoing working relationships with Federal, State, county, and/or regional administrators and managers as needed with the assigned program.
• Monitor a variety of data for completion and conformance with established program compliance procedures.
• Develop and prepare a variety of documents, forms, and procedures for the assigned program's office, which may also include, but is not limited to: statistical reports, brochures, pamphlets and flyer, newsletter, agendas, manuals, event programs, invitation flyers, yearbooks, program brochures, and posters.
• Serve as liaison with college administration, academic personnel, and students as well as community agencies, organization, professionals, vendors, and other colleges to maintain up-to-date resource data.
• Coordinate preparation of workshops and meetings, including travel arrangements for staff members and students in assigned programs.
• Attend and lead sponsored workshops, seminars, and other events as assigned.
• Participate in budget development and justification; monitor budget expenditures; monitor and maintain spreadsheet and database for budgets and assigned programs; inventory and requisition necessary supplies using District procedures.
• Develop a wide variety of community contacts for resources for referrals, give general consultation and assist individual students in utilizing the many and varied services available.
• Assist students in resolving paperwork or system problems; expedite resolution of problems requiring utilization of on- and off-campus resources.
• Maintain control files on matters in progress and expedite their completion; coordinate, lead, and monitor special projects, assignments and activities; check reports, records, and other materials for accuracy, completeness, and conformity with established standards of Federal, State, county, regional, and/or institutional guidelines and regulations.
• Lead the preparation of special program projects which may include, but is not limited to, annual grant applications, budgets, periodic and annual reports, and program evaluations.
• Consult with other program-related organizations, advisory committees, and social service agencies on matters of program quality and enhancement.
• Research and compile information and prepare periodic reports and evaluations in the assigned program.
• Demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.
Other Duties:
• Attend meetings and serve on college, local, and state committees and organizations, as required.
• Assist in the hiring process, train and direct the work of part-time temporary and student employees, as required.
• Perform other related duties as assigned.
Qualifications
Education and Experience
Any combination of education, experience, and training which would indicate possession of the required knowledge, skills, and abilities listed herein. For example, two years of course work in public or business administration or a related field, and three years of administrative support experience.
Knowledge
Knowledge of: public and human relations techniques; research methods; report writing; presentation skills; current office procedures and practices including filing systems; a variety of word processing, spreadsheet, and/or database programs as needed to fulfill the requirements of the job.
Abilities
Ability to: learn and apply Federal, State, regional, and District regulations, policies, and procedures; understand and independently carry out oral and written instructions; prioritize tasks and manage several tasks
simultaneously; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the duties of the job; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; learn and successfully apply current office policies and procedures; analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; efficiently use a variety of office equipment as needed to fulfill the needs of the job; establish and maintain effective work relationships with those contacted in the performance of required duties.
PHYSICAL EFFORT/WORK ENVIRONMENT
Light to moderate physical effort; occasional standing or walking; periodic handling of parcels, supplies or equipment up to 15 pounds. Indoor work environment.
Desirable Qualifications (Not Required)
• Extensive experience managing and maintaining the counseling department scheduling system (SARS/e-SARS), counseling schedule course management, and website maintenance.
• Knowledge of outreach and retention services to promote academic pathways, including developing strategies to enhance student completion and success.
• Ability to develop an early alert system to ensure student success.
• Background with tracking student involvement in on-campus support resources, including academic counseling and development of student educational plans, as well as support services relating to financial aid, scholarships, internships, and transfer.
• Knowledge of MPC-approved programs on the Local Program that Increases Employability (LPIE) list. and case management systems
• Two years of related experience in student services on a college campus or in a community agency that provides comparable services
• Bilingual - Spanish
• Bachelor's degree in a social science or related area
Work Schedule / Supplemental Information
Salary
$4,831 (Step A)- $5,334 (Step C) + Great Health Package (at no additional cost)
Assigned Shift
Monday - Friday, 8:00 AM - 5:00 PM
This is an in-person position
*Management reserves the right to change schedules as needed
How to Apply
Visit http://www.mpc.edu/about-mpc/campus-resources/human-resources/employment and select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right hand corner. You will be asked to log-in or create a new user account.
Complete all required fields of the application and:
• Attach your resume (.pdf)• Attach a .pdf of your cover letter which describes your interest in and qualifications for the position• Answer the required diversity statement
Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.
Monterey Peninsula College reserves the right to close or continue the recruitment at any time.
For questions, please contact:
Gerardo Cardenas Hernandez
(831) 645-1392
mailto:gcardenashernandez@mpc.edu
Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in the https://www.mpc.edu/about-mpc/leadership/board-of-trustees, https://go.boarddocs.com/ca/mpc/Board.nsf/files/BJLSXW74D733/$file/12-11-19%20EDMasterPlan%20Board%201st%20Read.pdf https://get.adobe.com/reader/ https://get.adobe.com/reader/ https://get.adobe.com/reader/, http://chrome-extension//efaidnbmnnnibpcajpcglclefindmkaj/https://www.mpc.edu/home/showpublisheddocument/43461/638417984874070000, and http://chrome-extension//efaidnbmnnnibpcajpcglclefindmkaj/https://go.boarddocs.com/ca/mpc/Board.nsf/files/BG7ME45A5A6E/$file/09-25-19%20Student%20Equity%20Plan%20Board%20Presentation.pdf https://get.adobe.com/reader/ https://get.adobe.com/reader/ https://get.adobe.com/reader/. We provide students with a rich and dynamic learning experience that embraces differences—emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves.We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and Collaborate with colleagues on equity-related initiatives.Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. Candidate Travel ReimbursementMonterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.
To apply, visit https://apptrkr.com/5494167
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