Antelope Valley College

People, Culture and Talent Assistant (Human Resources)

Salary: $5,035.58 Monthly

Deadline: 8/18/2024 11:59 PM Pacific

Full job description and OFFICIAL application available ONLY at: http://50.73.55.13/counter.php?id=287935

Under the direction of the assigned supervisor in the Office of People, Culture & Talent (Human Resources) performs a variety of technical clerical duties related to the assigned human resources programs; including, but limited to, recruitment, compensation, benefits, risk management, workers compensation, and record maintenance of the District’s personnel. Performs other human resources related processes or duties as may be assigned. 

DISTINGUISHING CHARACTERISTICS:

Human Resources Technician is the experienced-level classification in the Human Resources; whereas, the Human Resources Assistant is the entry-level classification in the Human Resources series. Differences in the classifications are in level of responsibility and independence in the performance of a variety of technical clerical duties.

REPRESENTATIVE DUTIES

 E = indicates essential duties of the position

The classification specification provides a summary of typical job duties performed, along with the general nature and level of work performed by employees in this classification. Duties may include, but are not limited to the following:

• Solicits from and provides information to employees, job applicants, school districts, public agencies and the general public regarding personnel-related functions such as recruitment, examinations, classification, workers compensation, benefits, medical data, employee records, and human resources policies and procedures. (E)

• Reviews, processes and aids in the completion of human resources forms and related documents for compliance with applicable procedures and policies. (E)

• Prepares, types and distributes a variety of human resources forms, job announcements, lists, correspondence and other materials related to assigned personnel functions including letters to applicants regarding interviews, test results, agendas, and insurance forms. (E)

• Reviews and retrieves specific personnel data, finds discrepancies, or verifies information such as employees’ job assignments, classification, benefits, and other pertinent information. (E)

• Retains and purges documents in accordance with record retention policies and regulations. (E)

• Obtains proper documentation and clearance related to screening for employment such as fingerprint review, medical examination, and education verification. (E)

• Coordinates examination logistics including: scheduling candidates, soliciting rater involvement; arranging rater panels, copying and collating examination materials. (E)

• Proctors meetings; including, taking notes, distributing agendas, checking identification, distributing material, instructing and monitoring to ensure confidentiality and that instructions are being followed, collecting and accounting for materials used. (E)

• Coordinates, processes, and acts as a main contact for temporary office workers. (E)

• Performs regular data entry into human resources information system. (E)

• Performs regular logging, filing and organizing of personnel records. (E)

• Assists Human Resources staff with technical duties as assigned.

• Performs related duties as assigned

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: 

Experience: Two years of general clerical experience including one year in a human resources office or role.

Education: Graduation from high school or equivalent.

OTHER INFORMATION

KNOWLEDGE OF: 

• DEIA principles, cultural competence, and growth mindset.

• Methods, practices, terminology and procedures used in human resources and benefits administration. 

• Relevant provisions of the California Education Code, Administrative Procedures and Board Policies, and collective bargaining agreements

• Recruitment and placement of certificated and classified employees. 

• Applicable sections of State Education Code and other applicable laws. 

• Laws, rules, regulations involved in assigned human resources activities. . 

• Good oral and written communication skills. 

• Basic mathematics with the ability to prepare various data using formulas and spreadsheets. 

• Cultural competence and interpersonal skills using tact, patience, and courtesy. 

• Record-keeping techniques, input, and data retrieval procedures for databases and computerized document and content management systems and manual filing systems.

• District organization, operations, policies and objectives. 

• Modern office practices, procedures and equipment. 

• Microsoft Office suite

• Proficient use of databases, spreadsheets, word processing and web-based programs. 

• Correct English usage, grammar, spelling, punctuation and vocabulary. 

ABILITY TO: 

• Perform a variety of administrative support duties related to the human resources function. 

• Perform a variety of technical duties related to the employment, recruitment, benefits and records for the district's certificated and classified personnel. 

• Read, interpret, apply and explain rules, regulations, policies and procedures. 

• Maintain confidentiality of personal, sensitive and collective bargaining information.

• Develop and maintain confidential human resources records. 

• Provide information and assistance to employees, supervisors and administrators.

• Fully understand and use written information and spoken communication.

• Obtain facts and data pertaining to an issue or question.

• Apply technical subject matter to the job.

• Work with electronic hardware and software applications.

• Focus on the details of work content, work steps, and final work products.

• Show personal organization, self-discipline, and dependability.

• Proactively obtain and share information.

• Attend to the needs and expectation of customers.

• Collaborate with others to achieve shared goals.

• Communicate effectively and with cultural competence both orally and in writing.

• Model communication and interactions that respect and include all individuals and their languages, abilities, religions and cultures.

WORKING CONDITIONS: 

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:

• Work direction received from assigned human resources supervisor. 

• Works collaboratively and with direction from Human Resources Technicians. 

• Provide work direction to hourly and student workers.

CONTACTS: 

Co-workers, other departmental staff, security, outside agencies, and the general public. 

WORK ENVIRONMENT:

Works in an indoor, climate-controlled office environment with constant interruptions.

PHYSICAL EFFORT: (The physical and mental demands described here are representative of those employees may need to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.) 

Sitting and standing for extended periods of time. 

Dexterity of hands and fingers to operate a computer keyboard for extended periods of time. 

Reaching overhead, above the shoulders and horizontally to maintain files. 

Lifts items such as binders and documents weighing less than 10 pounds without assistance.

Carries items such as binders and documents weighing less than 10 pounds without assistance

Uses hands, wrists, and fingers repetitively to type and operate office equipment.

Rotates the head right or left from a neutral position to review work materials.

Exchanges information with co-workers and customers regarding work related matters.

Uses near visual acuity at 20 inches or less to operate desktop or laptop computer.

APPLICATION PROCESS - PLEASE READ

SUPPLEMENTAL INFORMATION It is the responsibility of each applicant to have all the requested documents submitted through NEOGOV by the deadline date in order to continue in the application process for this position. 

Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply for. 

It is important the applicants submit ALL documents requested for the application package to be deemed complete and given consideration. 

This position requires the following documents to be attached to your online application in order to be considered:

Application

Current resume

Letter of Intent (Cover Letter)

Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position. 

Residency within a reasonable geographical area of the college may be necessary.

Travel expenses for pre-employment interviews and employment processing will not be authorized. 

Your application and any required attachments must be submitted by August 18, 2024.  

Applications with incomplete information (i.e., statements such as "see resume") or missing documents will not be considered.

VISA

AVC does not sponsor visas.

ACCOMMODATIONS

If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at (661)722-6311.

Thank you for your interest in employment opportunities with Antelope Valley Community College District. 

COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER 

Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. ______________________________________________________________________ 

Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police/  

For a complete listing and details of all open positions and how to apply, select the HR & Employment link on the AVC Web site at https://www.schooljobs.com/careers/avc or contact the Human Resources Office at (661) 722-6311; Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster, CA 93536.