Registrar

The Registrar is a classified, non-exempt position with Element Education.  The Registrar reports to the Chief Operations Officer and the Executive Director and is primarily responsible for processing and maintaining all academic records of students entering and exiting Element Education schools. The Registrar is responsible for performing the following duties personally or through subordinates.    

Essential Functions

Data Entry

1. Serve as designated student information system administrator including, but not limited to, maintaining and updating the student database, entering and editing student information, setting up courses, and daily backup
2. Enter transcripts into student information system
3. Enter student Personalized Plan and Record (PPR) at semester start
4. Keep accurate record of courses and credits granted to students enrolled
5. Prepare and mail semester report cards

Attendance

1. Maintain attendance rosters including, but not limited to, providing monthly for EF signature, entering attendance data into student information system, filing monthly learning logs after Regional Manager review, and verifying in the student information system
2. Communicate with school regarding attendance matters, as needed

Accountability and General Administration

1. Maintain waiting list for enrollments
2. Request cumulative record from previous school
3. Maintain student files in accordance with California Education Code and CASBO guidelines
4. Process transfers, withdrawals, address changes, grade changes, and attendance records
5. Promptly prepare and send records, transcripts, and other student information when requested
6. Submit reports required by the California Department of Education including, but not limited to, CALPADS, immunization reports, SARC and attendance records to the appropriate agency
7. Serve as LEA CALPADS Administrator and comply with state and federal laws regarding CALPADS data including, but not limited to, configuring available LEA system features, assigning and maintaining local user access, and managing local codes
8. Work effectively with school personnel to develop and maintain efficient and quality record keeping practices
9. Attend and participate in all required meetings, trainings, and school functions; Promote and participate in the creative exchange of ideas
10. Observe confidentiality
11. Provide support to the Director of Accountability
12. Return all correspondence, including phone calls and emails, in a timely manner; Be accessible during business hours and respond to administrative needs and inquiries
13. Comply with the Safety Plan
14. Maintain thorough and up-to-date Standard Operating Procedures for the position 

Public Relations

1. Develop positive relationships with parents and the general public associated with the organization
2. Communicate and support the Organization’s mission, policies, and procedures
3. Represent Element Education and its programs in a positive and professional manner

Professional and Organizational Development

1. In collaboration with the Chief Business Officer and the Executive Director, plan for own career growth and ongoing professional development
2. Seek innovative approaches to self-directed learning and formal training

?       Other duties as assigned

Knowledge, Skills, & Abilities

1. Previous experience performing registrar duties for a school or education institution; experience with independent study preferred
2. Previous experience with School Pathways and CALPADS databases preferred
3. Knowledge of transcript evaluation and student enrollment procedures and requirements, state regulations regarding permanent student records maintenance and confidentiality, and State and District requirements for graduation
4. Ability to maintain accurate record keeping methods and practices
5. Possess basic knowledge of data processing and computer output readings
6. Familiarity and commitment to the mission and educational philosophy of Element Education
7. Ability to maintain records as directed by supervisor
8. Ability to maintain confidentiality regarding parents, families, and staff
9. Ability to remotely and/or virtually perform duties and attend meetings, as needed
10. Ability to exercise emotional maturity in communicating with students, parents, and colleagues
11. Demonstrate considerable knowledge of technology, Microsoft Office 365 and its’ applications, and DocuSign
12. Demonstrated ability to work under pressure, prioritize, multi-task, and meet deadlines
13. Ability to communicate clearly and concisely, both orally and in writing; Use appropriate language, tone, and English usage
14. Demonstrate good judgement
15. Ability to establish and maintain effective relationships; be approachable and professional
16. Ability to work independently with minimal supervision; be self-motivated and well-organized
17. Ability to think strategically and independently
18. Demonstrate willingness to help others and foster a cooperative and positive work environment
19. Ability to accept responsibility and constructive criticism
20. Ability to maintain a positive and effective work environment; Treat all staff with respect, provide opportunities for participation in decision making, and be responsive to the human needs of staff members

Requirements

1. High School Diploma or Equivalent

Upon Hire/Offer

1.    First Aid/CPR/AED certification

2.    Proof that employee is free of active tuberculosis (i.e. TB risk assessment, TB test, chest X-ray, etc.)

3.    Successful background clearance

FT Salary: $47,200 - $70,300  per year

Benefits: Comprehensive benefits package; 403(b)/457(b) retirement programs; Accrued PTO

Work Schedule: 12 months 

FLSA Classification: Non-Exempt

*?May require travel throughout San Diego County.? 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit for an extended period of time.  Sitting is done at a desk with forward bending from the waist, leaning on the forearms, and looking down which requires neck flexion.  The employee is regularly required to read, speak, see, and hear well enough to communicate by telephone, electronically, and in person.  Employee must also regularly be able to write, file, type and operate a computer, telephone, and general office equipment.  It is necessary to grasp and manipulate pens, markers, scissors, staplers, etc., either occasionally or frequently, depending on the day.  May occasionally have to climb up stairs, stoop, kneel, and/or lift and carry up to 25 lbs. Mental acuity to perform the essential functions of this position in a safe, accurate, and timely fashion and to make and evaluate the results of judgments and decisions. High tolerance for continuing stressful situations. The employee is required to deal with irate members of the public and stressful situations.

The employee must have reliable transportation and be able to attend meetings at various Element Education regions.

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal office working conditions within a collaborative environment.  This environment may be expected to include: noise level that is quiet to moderate, frequent interruptions, and occasional movement from inside to outside with exposure to elements, stairs, children, and duty hours before sunrise or after sunset. The employee may experience heat or cold extremes as well as fumes, odors, and dust.

Element Education is an Equal Employment Opportunity employer.