SEELEY UNION SCHOOL DISTRICT 

1812 W. Rio Vista                              Seeley, CA 92273

(760) 352-3571

Job Description

JOB TITLE:  Business Technician  

HOURS/MONTHS:  Full Time/12 months

SALARY/BENEFITS: Classified Schedule; Class O 

                                 Benefits include full family medical, dental, life insurance up to annual cap of $13,900 

JOB SUMMARY

Under the direction of the Chief Business Official, the business technician performs a variety of complex and specialized clerical duties; ensures District funds are accurately and effectively processed; assists in compiling data for budget preparation and financial reporting. The business technician is responsible for Payroll, Employee Benefits Administration, Accounts Payable, Accounts Receivable, Student Information Systems, CALPADS and other clerical duties.

This position is a classified confidential position.

MINIMUM QUALIFICATIONS

High School graduate

Three (3) years of responsible office work in payroll, accounts payable/receivable, maintaining accounts or financial records

College level courses related to the duties of the position preferred

DUTIES

Duties may include, but are not limited to the following:

            Payroll:

• Maintain comprehensive payroll records on the ICSIS system
• Process monthly payroll according to ICOE deadlines with minimal errors
• Prepare annual Notices of Employment, ensure proper filing of W-4’s, update employee name and address changes, and keep track of PERS and STRS members
• Maintain and updates employee personnel files, including certificated credentials
• Collect all vacation, sick leave, and other miscellaneous leave data to update employee absentee records
• Receive transcripts for certificated and classified personnel for placement on salary schedule
• Collect and verify time sheets, withholding information, and calculate overtime and/or salary docks
• Prepare Federal and State Quarterly reports of income tax withholding
• Prepare and maintain files of workers compensation injury reports
• Coordinate Livescan appointments with ICOE and maintains secure data
• Maintain records of TB skin test for all school employees and the CHP pull program for bus drivers; ensure records are kept current

Employee Benefits Administration:

• Enroll new employees in health plans in a timely manner
• Reconcile holding accounts, ability to enter journal entries on the financial system to balance accounts
• Keep up-to-date knowledge of all employee benefit plans available
• Maintain accurate records of employee enrollment forms for all benefits
• Assist employees with claim questions or problems
• Administer COBRA

Accounts Payable:

• Accurately process all bills payable in a timely manner
• Use the standard account code system to properly code and process accounts payable records
• Process and reconcile all purchase order requests, ensuring proper district policies and approvals were followed prior to payment
• Maintain accurate documentation for all bills paid for audit purposes
• Review all payables for accuracy, contact vendors to resolve disputes and/or billing errors
• Maintain vendor database, to include proper filing of W-9s and 1099’s

            Accounts Receivable:

• Maintain records of all checks and cash received
• Issue receipts of monies when necessary
• Prepare all deposits

General Clerical:

• Answer telephones
• Assist children and adults in the office
• Perform the duties of the school secretary and other office personnel in their absence

KNOWLEDGE AND ABILITIES

• Knowledge of financial record keeping procedures
• Excellent organization skills
• Familiarity with standard accounting procedures and terminology
• Ability to operate standard office equipment including typewriter, copiers, calculator, printers, fax machines, and computers
• Ability to communicate effectively in English, both verbal and written
• Willingness to take responsibility for accuracy of work performed
• Ability to complete tasks and meet deadlines with minimal supervision
• Proficiency with Microsoft Excel and Word
• Ability to represent the District in a professional matter at all times

Perform other duties as assigned.