Registrar/Educational Technology Coordinator at Cathedral Catholic High School
Job Summary
Job Summary
The Registrar/Educational Technology Coordinator collaborates, implements, and maintains systems to ensure the school maintains accurate student records while also providing educational technology team support. This team member oversees student enrollment, academic course schedules, grade reporting, and the management of student records. This role will also act as the first point of contact for the Technology office.
Job Description / Essential Elements:
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Job Title: Registrar
Overview: The Registrar supports the school’s administration in ensuring accurate student records are maintained. This individual performs specialized clerical tasks related to the registration of students and maintenance of student records and files. The Registrar is a self-directed professional ready to identify and collaborate on improvements in process and efficiency, as well as internal and external communication.
Minimum Skills/Qualifications:
- Exceptional people skills
- Must have a strong initiative and desire to work in a highly collaborative environment
- Excellent time management skills, outstanding communication skills, and extraordinary organizational skills
- Be able to juggle multiple projects with superb accuracy
- Deliver exceptional service both over the phone and in person to internal departments, families, and alumni
- Have a strong sense of urgency
- Maintain composure in high stress situations
- Have excellent problem-solving skills
- Maintain the highest standards of discretion and confidentiality, and bring knowledge and ability in the use of applicable technologies.
- A bachelor’s degree is preferred
- A practicing Catholic and experience working in Catholic education is preferred
Responsibilities: The Registrar will have primary responsibility to assist with the following:
- Coordinate enrollment of new students and obtain and maintain student records such as grades, transcripts, test scores, immunization records, cumulative folders and all general student data; provide information to counselors as requested
- Update requesting students in NCAA database
- Assist faculty with Gradebook questions
- Maintain and update parent/student information in school database
- Assist with pre-enrollment schedules and master schedule
- Update course selections, teacher changes and room numbers
- Maintain current class lists for enrollment verification
- Coordinate student withdrawal procedures to include initiating withdrawal forms, notifying all teachers of said student, recording grades at time of withdrawal
- Communicate with other schools or outside agencies regarding student records
- Process and verify all diploma, transcript and attendance verification requests
- Process information requested by Armed Services, law enforcements agencies, car insurance for good student driver, subpoenas
- Coordinate school registration, record school grades, verify all grades are entered on time
- Prepare and process a variety of reports via queries in Aeries for assigned school activities to include, but not limited to:
ü School liturgies
ü LIGHT groups
ü Ineligibility list for principal
ü Honor Roll
- Process senior transcripts for college entrance and scholarships
- Coordinate high school summer school registration, input summer school grades
- Rollover into new school year – thru Aeries support and Tech support
- Perform various general secretarial and clerical duties, assisting office staff as needed (i.e. answer phones for receptionist, report requests, generating mailing labels) and other duties as assigned.
To Apply
Please e-mail Mr. Kevin Calkins, Principal, at kcalkins@cathedralcatholic.org, the following information:
Cover letter expressing interest in the position at Cathedral Catholic High School
Updated resume
College/University transcripts, if applicable (unofficial is acceptable for the interview process, but official transcripts will be required if offered employment)
Letters of recommendation and contact information for three references (2 professional and 1 clergy member)
Requirements / Qualifications
Minimum Skills/Qualifications: Exceptional people skills Team oriented Be able to juggle multiple projects with superb accuracy Have a strong sense of urgency Maintain composure in high-stress situations Have excellent problem-solving skills Maintain the highest standards of discretion and confidentiality, and bring knowledge and ability in the use of applicable technologies An appreciation for the Catholic spiritual and intellectual traditions A bachelor’s degree is required A practicing Catholic and experience working in Catholic education is preferred.
To apply: Please email Ms. Margaret Wyatt, Director of Human Resources, at mwyatt@cathedralcatholic.org, the following: Pre-Application Statement (signed) Cover letter expressing interest in working at Cathedral Catholic High School Updated resume College transcripts Letters of recommendation and contact information for three references
Requirements / Qualifications
Minimum Skills/Qualifications: Exceptional people skills Team oriented Be able to juggle multiple projects with superb accuracy Have a strong sense of urgency Maintain composure in high-stress situations Have excellent problem-solving skills Maintain the highest standards of discretion and confidentiality, and bring knowledge and ability in the use of applicable technologies An appreciation for the Catholic spiritual and intellectual traditions A bachelor’s degree is required A practicing Catholic and experience working in Catholic education is preferred.
To apply: Please email Ms. Margaret Wyatt, Director of Human Resources, at mwyatt@cathedralcatholic.org, the following: Pre-Application Statement (signed) Cover letter expressing interest in working at Cathedral Catholic High School Updated resume College transcripts Letters of recommendation and contact information for three references
Comments and Other Information
Registrar Responsibilities:
Coordinates enrollment data of new students into PowerSchool and obtains and maintains student records such as grades, transcripts, test scores, immunization records, cumulative folders, and all general student data; provides information to counselors as requested.
Manages the grade reporting process.
Serves as campus expert in PowerSchool.
Maintains and updates parent/legal guardian and student information in the school database, including custodial documentation and education rights.
Collaborates with the academic team, including admissions, in the development and input of courses for the master schedule.
Updates course selections, teacher changes, and room numbers.
Maintains current class lists for enrollment verification.
Maintains and updates bell schedule and calendar in PowerSchool.
Coordinates student withdrawal procedures to include initiating withdrawal forms, notifying all teachers of said student, recording grades at the time of withdrawal.
Communicates with other schools or outside agencies regarding student academic records.
Process and verify all diploma, official transcript, and attendance verification requests.
Oversees the process and verifies all information requested by the Armed Services, law enforcement agencies, car insurance for good student drivers, subpoenas, etc.
Prepares and processes a variety of reports via queries in PowerSchool for assigned school activities or other CCHS employees.
Uploads transcripts to the NCAA Eligibility Center four times during the school year.
Collaborates with the summer school principal on summer school registration, manages the summer school grade reporting process, and updates summer school course selections, teacher changes, and room numbers.
Rollover into the new school year – through PowerSchool support and Tech support.
Prepares and processes Work Permits.
Creates and manages student, staff, and parent/legal guardian accounts in PowerSchool to abide by the guidelines stated in the employee handbook, and to be consistent in applying the policies of the school as stated in the student handbook and curriculum guide.
Obtains and sends grade data reports after each semester, scans and sends transfer transcripts upon student enrollment for Honest Game.
Support honor society moderators with GPA verification.
Assists faculty members with report building as needed.
Update SIS with testing data, PSAT, ACT, MDTP, and Honor Roll.
Education Technology Coordinator Responsibilities:
Provides efficient and positive customer service to all members of the CCHS community.
Serves as the point of contact for the CCHS Tech Chat and supports the CCHS Tech team.
Provide tech support for the CCHS community by phone, email, or in person.
Support iPad Rollout and iPad swaps annually.
Supervise student tech aides, including their attendance.
Coordinate the assignment of technology help requests.
Supports Tech Team with other duties as assigned.
Physical Requirements:
While performing the duties of this job the employee is sometimes required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within both schools, as well as maneuver throughout the school facilities to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Cathedral Catholic High School is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.
Comments and Other Information
Registrar Responsibilities:
Coordinates enrollment data of new students into PowerSchool and obtains and maintains student records such as grades, transcripts, test scores, immunization records, cumulative folders, and all general student data; provides information to counselors as requested.
Manages the grade reporting process.
Serves as campus expert in PowerSchool.
Maintains and updates parent/legal guardian and student information in the school database, including custodial documentation and education rights.
Collaborates with the academic team, including admissions, in the development and input of courses for the master schedule.
Updates course selections, teacher changes, and room numbers.
Maintains current class lists for enrollment verification.
Maintains and updates bell schedule and calendar in PowerSchool.
Coordinates student withdrawal procedures to include initiating withdrawal forms, notifying all teachers of said student, recording grades at the time of withdrawal.
Communicates with other schools or outside agencies regarding student academic records.
Process and verify all diploma, official transcript, and attendance verification requests.
Oversees the process and verifies all information requested by the Armed Services, law enforcement agencies, car insurance for good student drivers, subpoenas, etc.
Prepares and processes a variety of reports via queries in PowerSchool for assigned school activities or other CCHS employees.
Uploads transcripts to the NCAA Eligibility Center four times during the school year.
Collaborates with the summer school principal on summer school registration, manages the summer school grade reporting process, and updates summer school course selections, teacher changes, and room numbers.
Rollover into the new school year – through PowerSchool support and Tech support.
Prepares and processes Work Permits.
Creates and manages student, staff, and parent/legal guardian accounts in PowerSchool to abide by the guidelines stated in the employee handbook, and to be consistent in applying the policies of the school as stated in the student handbook and curriculum guide.
Obtains and sends grade data reports after each semester, scans and sends transfer transcripts upon student enrollment for Honest Game.
Support honor society moderators with GPA verification.
Assists faculty members with report building as needed.
Update SIS with testing data, PSAT, ACT, MDTP, and Honor Roll.
Education Technology Coordinator Responsibilities:
Provides efficient and positive customer service to all members of the CCHS community.
Serves as the point of contact for the CCHS Tech Chat and supports the CCHS Tech team.
Provide tech support for the CCHS community by phone, email, or in person.
Support iPad Rollout and iPad swaps annually.
Supervise student tech aides, including their attendance.
Coordinate the assignment of technology help requests.
Supports Tech Team with other duties as assigned.
Physical Requirements:
While performing the duties of this job the employee is sometimes required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within both schools, as well as maneuver throughout the school facilities to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Cathedral Catholic High School is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.