FULLERTON JOINT UNION HIGH SCHOOL DISTRICT

PAYROLL ACCOUNT CLERK

BASIC FUNCTION:

Under supervision, perform payroll support duties relating to District payroll records and reports, perform difficult clerical accounting duties involved in keeping and reviewing financial and statistical records; and perform related duties as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Assist Payroll Technician and Senior Technician in processing District Payroll using computerized Payroll systems;

2. Knowledge of Education Code, Union Contracts and Labor Code;

3. Compile and tabulate timecards; input District payroll;

4. Compiles payroll information for the purpose of providing required documentation and/or processing information; 

5. Inform staff and/or new hires regarding procedural requirements (i.e. W4, DE4, direct deposit, Retirement election forms, and other payroll changes) for the purpose of processing payroll; 

6. Track attendance records of all District personnel and make adjustments as required;

7. Post all personnel leave: Sick, Personal Necessity, Bereavement, Military, vacation, paid and unpaid, FMLA, PDL, CFRA, voluntary sick leave donations, and corresponding documentation; 

8. Complete verifications of employments and disability insurance forms;

9. Verify District unemployment claims for the State of California and Orange County Dept of Education;

10. Enter employee voluntary deductions in the Payroll system 

11. Maintain and track garnishments, sick leave transfers to and from other districts; and other financial or payroll reports as required;

12. Provide District administration and District site designees with employee leave and payroll information; 

13. Provides customer service (i.e. payroll inquiries; making changes to employee information; clarifying procedures) for the purpose of ensuring effective communication;

14. Participates in department meetings, trainings, and workshops for the purpose of conveying and/or gathering information required to perform job functions;

15. Responsible for financial recordkeeping operations in one or more of the more complex elements of the District’s accounting systems; including Accounts Payable and Accounts Receivables

16. Arrange, post, and balance financial data;

17. Compile, check, and tabulate budgetary estimates and allotments;

18. Establish and maintain subsidiary ledgers;

19. Audit invoices in accordance with established procedures;

20. Write warrants and maintain warrant register;

21. Maintain control accounts;

22. Prepare financial and statistical reports and statements;

23. Engage in correspondence, both oral and written, with staff members and outside parties;

24. Operate timesharing terminal and enter accounting information into the computerized accounting records;

25. Operate typewriter and other business machines; and

26. Other duties as assigned.

KNOWLEDGE OF:

1. Methods, practices, and terminology used in payroll recordkeeping and computerized payroll systems;

2. Learn and apply laws, regulations and procedures to compliance with all federal, state, county laws and ordinances;

3. Learn and apply District policy, Education Code, Labor Code and the language of union contracts;

4. Operate accounting, tabulating, calculating, duplicating and on-line computerized terminal;

5. Office practices utilized in the creation of correspondence. 

ABILITY TO:

1. Post and make arithmetical computations rapidly and accurately;

2. Learn and apply laws, regulations, and procedures;

3. Operate accounting, tabulating, calculating, duplicating, and on-line computerized terminal;

4. Accurately type correspondence and accounting data;

5. Prepare complex and accurate computerized reports;

6. Meet strict deadlines; 

7. Establish and maintain effective working relationships with others.

MINIMUM QUALIFICATIONS:

1. Graduation from high school, including or supplemented by a course in bookkeeping; and

2. Two year of experience in financial recordkeeping work with experience in computerized payroll data entry systems preferred.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

WORKING CONDITIONS:

Office environment: subject to moderate noise, considerable distraction, and constant interruptions; requires meeting multiple demands from several people and interaction with the public, staff, and students.  Adhering to frequent deadlines. 

(END Job Description)______________________________________________________________________________________________________________

Supplemental Questions:

*Please review and answer the following questions. Answers should assess your knowledge of each item as Basic, Intermediate or Advanced. Support your assessment by including examples, details and explanations that demonstrate your knowledge of the various software platforms. Attach your answers to your application. 

 1.      Please describe your comfort level and knowledge of Google Docs and/or Microsoft Word. Give examples of how you have used the system/s. 

 2.      Please describe your comfort level and knowledge of Google Sheets and/or Microsoft Excel. Give examples of how you have used the system/s. Detail the features and functions you are familiar with.

 3.      Please describe your comfort level and knowledge of HR 2.0, Quickbooks, Frontline, Helios, payroll, Aeries or any other database management system. Give examples of how you have used the system/s. 

 4.      Please describe your experience in the clerical and/or accounting field and explain how you are qualified for this position. Please include your experience with any other software applications and/or office equipment not mentioned previously.

 5.      What is your typing speed?    _________WPM

 Please attach a typing certificate in the attachment section of this application to verify. If you do not have one, you may go to www.typing.com, under “student”, select “typing test”, take the 5 minute test and attach a screenshot which shows your result.

PHYSICAL ABILITIES:

Dexterity of hands and fingers to operate a computer terminal and standard office equipment; reaching overhead, above shoulders and horizontally to retrieve files, moderate lifting and occasional carrying up to 25 pounds; bending at the waist; hearing and speaking to exchange information; seeing to read and verify output documents; pushing or pulling; frequent and repetitive standing and sitting motions; sitting and standing for extended periods of time; twisting and turning when performing primarily office duties; reaching may be performed on a frequent to continuous basis for limited periods of time.  Specific vision abilities required by this job include close vision.  Satisfactory hand-eye coordination necessary in performing clerical duties.

HAZARDS:

Extended viewing of computer monitor.